Minutes of the Shoalhaven Arts Board

 

 

Meeting Date:     Thursday, 7 December 2017

Location:            Jervis Bay Rooms 1 & 3, City Administrative Centre, Bridge Road, Nowra

Time:                   1:00pm

 

 

The following members were present:

 

Clr John Wells - Chairperson

Clr John Levett

Clr Kaye Gartner

Ms Karen Akehurst

Ms Barbara Dawson

Dr Peter Lavelle

Ms Alison Chiam

 

Others present:

Jane Lewis – Recreation, Community and Culture Manager

Karen Patterson – SEC Manager

Sara McMahon – Governance Unit Manager

Sarah Taylor – Unit Manager – Library Services

Fiona McFadyen – Acting Unit Manager Arts and Culture

 

 

AB17.34     Additional item - Address to the Members - Agenda Items and Items to Be Dealt with in Conjunction

Note: Clr Wells addressed the Committee and advised that if in future the members have any items they wish to be added as part of the Agenda, they contact him to discuss, prior to sending the item to the Governance Unit for inclusion on the Agenda.

 

Clr Wells noted that the Arts Board Terms of Reference identifies the Chair as the port of contact between Board members and Council Staff.

 

RESOLVED (Clr Wells / Clr Levett)

That the following items will be dealt with in conjunction with Item AB17.24 - Arts Board Awards Cancellation and Future Use of Dedicated Fund:

·         AB17.26 - Arts Board Workshop - Resourcing Community Groups

·         AB17.30 - Nowra CBD Revitalisation Committee Invitation

·         AB17.31 - Arts Festivals - Future Directions

·         AB17.33 - Arts Board Awards

CARRIED

 

 

 

  

 

Apologies / Leave of Absence

 

Apologies were received from Ian Grant

 

 

Confirmation of the Minutes

Note: Alison Chiam arrived at the meeting at 1.05pm

RESOLVED (Karen Akehurst / Peter Lavelle)

 

That the Minutes of the Shoalhaven Arts Board held on Thursday 07 September 2017 be confirmed.

CARRIED

 

 

 

Declarations of Interest

 

Karen Akehurst – AB17.32 – Shoalhaven Writers Festival – significant non pecuniary interest declaration – she is a member of the Shoalhaven Writers Festival Group – will leave the room and will not take part in discussion or vote.

 

 

Reports

 

AB17.23     Draft Shoalhaven Libraries Strategic Plan 2017 - 2021

HPERM Ref: D17/324683

Sarah Taylor advised that the draft Shoalhaven Libraries Strategic Plan 2017-2021 will go out on Public Exhibition after the adoption.

 

Recommendation

That:

1.    Council place the Draft Shoalhaven Libraries Strategic Plan 2017 – 2021 on public exhibition for a period of 28 days

2.    If no significant adverse comments are received at the close of the public exhibition period, the Draft Shoalhaven Libraries Strategic Plan 2017 – 2021 be deemed adopted.

 

RECOMMENDATION (Karen Akehurst / Peter Lavelle)

That:

1.    Council place the Draft Shoalhaven Libraries Strategic Plan 2017 – 2021 on public exhibition for a period of 28 days

2.    If no significant adverse comments are received at the close of the public exhibition period, the Draft Shoalhaven Libraries Strategic Plan 2017 – 2021 be deemed adopted.

CARRIED

 

 

 

 

 

 

AB17.24     Arts Board Awards Cancellation and Future Use of Dedicated Fund

HPERM Ref: D17/387447

Note: Clr Gartner arrived at the meeting at 1.12pm

The following items will be dealt with in conjunction with Item AB17.24 - Arts Board Awards Cancellation and Future Use of Dedicated Fund:

·         AB17.26 - Arts Board Workshop - Resourcing Community Groups

·         AB17.30 - Nowra CBD Revitalisation Committee Invitation

·         AB17.31 - Arts Festivals - Future Directions

·         AB17.33 - Arts Board Awards

 

Recommendation (Item to be determined under delegated authority)

That the Shoalhaven Arts Board:

1.      Approves the reallocation of the 2017/18 annual awards in funding of $4,500 to the delivery of:-

a.      two workshops focusing on social media marketing, and data collection to assist with event evaluation and eligibility for grant applications, and

b.      the development of an Event Marketing Tool Kit

 

RESOLVED (Alison Chiam / Clr Gartner)

That the Shoalhaven Arts Board

1.      Approves the reallocation of the 2017/18 annual awards in funding of $4,500 to the delivery of:-

a.      two workshops focusing on social media marketing, and data collection to assist with event evaluation and eligibility for grant applications, and

b.      the development of an Event Marketing Tool Kit

2.      Council invite a representative from the Nowra CBD Revitalisation Committee to attend the workshops on social media marketing and data collecting

3.      Investigate via a working group the establishment of an events and festival based awards system to be organised and managed by events and festival organisations (not for profit) and report back to the Board

4.      Members refer the community to Council events staff for guidance in relation to arts festivals and events.

5.      Invite Council’s Events Staff to attend the Shoalhaven Arts Board in the future to advise on programs and their role in relation to events in the City

CARRIED

 

 

AB17.25     Shoalhaven Regional Gallery Additional Resources Allocation

HPERM Ref: D17/391923

It was noted that $100,000 is needed for additional resourcing etc which will allow resourcing for staff to continue operating for 5 days per week.

 

Recommendation

That the Shoalhaven Arts Board

1.    Endorses Shoalhaven Regional Gallery request for additional resources to be allocated to allow for all part-time staff to become permanent staff, allowing continual growth for the Shoalhaven community and CBD.

2.    Champions the integral role Shoalhaven Regional Gallery can take in the revitalisation of Nowra CBD

RECOMMENDATION (Alison Chiam / Peter Lavelle)

That the Shoalhaven Arts Board

1.    Endorses Shoalhaven Regional Galleries request for additional budget and resources to be allocated to enable consolidation of the facilities success and continual growth of the galleries services for the Shoalhaven community and CBD.

2.    Champions the integral role Shoalhaven Regional Gallery can take in the revitalisation of Nowra CBD

CARRIED

 

 

AB17.26     Arts Board Workshop - Resourcing Community Groups

HPERM Ref: D17/374643

Recommendation (Item to be determined under delegated authority)

That a workshop be designed for arts board members outlining council’s resources which are available to community organisations.

 

Note: This item was dealt with in conjunction with item AB17.24 - Arts Board Awards Cancellation and Future Use of Dedicated Fund.

Refer – AB17.24 (part 4).

 

 

AB17.27     Cultural Destination - Partnering with Shoalhaven Tourism

HPERM Ref: D17/374650

Recommendation (Item to be determined under delegated authority)

That a representative from tourism be invited to attend arts board meetings.

 

RESOLVED (By consent)

That:

1.      A representative from Tourism be invited to attend the Shoalhaven Arts Board meetings.

2.      The Shoalhaven Arts Board (SAB) nominate Barbara Dawson to be the SAB representative on the Shoalhaven Tourism Advisory Group working group considering cultural tourism opportunities.

CARRIED

 

 

AB17.28     Creation of Action Plan

HPERM Ref: D17/374662

Recommendation (Item to be determined under delegated authority)

That an action plan for the goal “identity and destination” be created for co-ordinated communication towards potential funding opportunties like business and development, tourism and Re-vitalise Nowra Committees.

 

RESOLVED (By consent)

That Alison Chiam organise a workshop in February 2018 to discuss a way forward with an Action Plan for the goal “identity and destination” be created for co-ordinated communication towards potential funding opportunties including but not limited to:

1.      Business and development,

2.      Tourism; and

3.      Re-vitalise Nowra Committees.

CARRIED

 

 

AB17.29     Vacant Arts Board Position - Aboriginal Local Member

HPERM Ref: D17/374673

Recommendation (Item to be determined under delegated authority)

That the vacancy for the local Aboriginal Member be filled.

 

RESOLVED (By consent)

That the Shoalhaven Arts Board invite Shane Brown to join the SAB to June 2019 as a Local Aboriginal Member.

CARRIED

 

 

AB17.30     Nowra CBD Revitalisation Committee Invitation

HPERM Ref: D17/375435

Recommendation (Item to be determined under delegated authority)

That the Arts Board invite a representative from the CBD Revitalisation Committee to a meeting to discuss the potential for strategic partnership.

 

Note: This item was dealt with in conjunction with item AB17.24 - Arts Board Awards Cancellation and Future Use of Dedicated Fund.

Refer AB17.24 (part 2)

 

AB17.31     Arts Festivals - Future Directions

HPERM Ref: D17/375439

Recommendation (Item to be determined under delegated authority)

That the Arts Board determine what role it will take in supporting new and established arts festivals.

 

Note: This item was discussed in conjunction with item AB17.24 - Arts Board Awards Cancellation and Future Use of Dedicated Fund

Refer AB17.24 (parts 1 and 3)

RESOLVED (Karen Akehurst / Barbara Dawson)

That report regarding Arts Festivals – Future Directions be received for information and noted that Workshops will be held in the future.

CARRIED

 

 

AB17.32     Shoalhaven Writers Festival

HPERM Ref: D17/375445

Karen Akehurst – AB17.32 – Shoalhaven Writiers Festival - significant pecuniary interest declaration – she is a member of the Shoalhaven Writiers Festival Group – left the room and did not take part in discussion or vote.

It was noted that the Tourism Section can provide information in relation to this matter.

Recommendation (Item to be determined under delegated authority)

That Arts Board auspice a small pilot Writers Festival in 2018 and a sub committee be established to carry the concept further. (Background report attached).

 

RESOLVED (Peter Lavelle / Alison Chiam)

The Shoalhaven Arts Board supports the formation of an incorporated not-for-profit Shoalhaven Writers Festival organisation and the board consider this proposal at the next meeting pending further information.

CARRIED

 

 

AB17.33     Arts Board Awards

HPERM Ref: D17/387910

Recommendation (Item to be determined under delegated authority)

That a portion of the Arts Awards funding for 2017 be used for a 2018 Arts Lifetime Achievement Award.

 

Note: This item was discussed in conjunction with item AB17.24 - Arts Board Awards Cancellation and Future Use of Dedicated Fund.

Refer AB17.24 (part 3)

      

GENERAL BUSINESS

 

AB17.35     Additional Item - Information from the Economic Development Workshop

 

Alison Chiam provided the below information from the regional Economic Development Workshop

 

The Shoalhaven is one of 34 regions to receive a slice of a 1.34 Billion dollar injection in funding to boost economic development.  A workshop facilitated by the Business + Employment Development Committee and run by consultants was held to identify a project to leverage existing economic sectors in the Shoalhaven and further boost our economy. 

 

AB17.36     Additional Item - Staff Update - Fiona McFadyen - Arts and Culture

 

Ms Fiona McFadyen provided the following verbal update:

 

Since September all Arts Board Grants 2017/18 have been accepted and are under way.

 

Exhibitions include:

·         Shoalhaven Arts Society 9-29 September

·         Embedded in Land – Jim Birkett 7-28 October

·         Creative Moments 7-28 October

 

Other Events:

·         In Conversations x 3

·         Artist Led Workshops x 2 (sold out)

·         Preschool Visits x 2

·         School tours x 4

·         4 x Gallery Openings

 

Forecourt Activation

·         Wastey Whale – Sea of Waste

·         Partnership the River Festival with artist Anthony Jones - Tank Art displayed in the gallery forecourt until Soft Core ends on Saturday 13 January.

·         Next forecourt instalment Iconic Cubby in conjunction with Iconic Houses

 

Other events and dates to note:

·         Soft Core – Summer Show.

·         Summer Session – flyer encouragement to spread the word.

·         In partnership with Roxy Theatre, Nowra Whitely Movie Feb 2018

·         Dinner event in the Gallery space of Anna Glynn’s Promiscuous Provenance Sat 21st April.

·         New SRG Brochure and What’s On Brochure delivered

·         Bronwyn Coulston returns part time on January 2 2018.

 

 

AB17.37     Additional item - Staff Update - Sarah Taylor - Library Services

 

Sarah Taylor provided the following verbal update:

 

·         Busy with Christmas activities – lots of storytimes, rhymetimes and visits from Santa.  We have also launched our Summer Reading Club which runs for the whole of January through all Shoalhaven Libraries.

·         Nowra Library refurbishment is nearing completion and we’ll have an official opening early next year.

·         Have launched new electronic resources – Borrowbox (eBooks and eAudiobooks – lots of Australian content and searchable through catalogue); Kanopy (movie streaming service – again lots of Australian content)

 

Information was handed out to members present from the Libraries, SEC and Art Gallery

 

 

AB17.38     Additional item - Staff Update - Karen Patterson - SEC

 

Karen Patterson advised that the SEC has now launched the 2018 season which has been well received.

 

The Morning Matinee attendance has increased by over 100 people per show.

 

The SEC will probably see over 5000 in attendance this week.

 

 

 

Note: The Chairperson conveyed congratulations to all staff for their work during 2017 and wished staff and members a happy and safe Christmas.

 

 

 

There being no further business, the meeting concluded, the time being 3.28pm.

 

 

Clr John Wells

CHAIRPERSON