Minutes of the Strategy and Assets Committee

 

 

Meeting Date:     Tuesday, 17 October 2017

Location:            Council Chambers, City Administrative Centre, Bridge Road, Nowra

Time:                   5.05pm

 

 

The following members were present:

 

Clr John Wells - Chairperson

Clr Joanna Gash

Clr Patricia White

Clr Nina Cheyne – arrived 5.06pm

Clr Annette Alldrick – arrived 5.10pm

Clr Amanda Findley – arrived 5.08pm

Clr John Levett – arrived 5.08pm

Clr Mitchell Pakes

Clr Greg Watson

Clr Mark Kitchener

Clr Bob Proudfoot

Mr Russ Pigg - General Manager

 

 

 

  

 

Apologies / Leave of Absence

 

Apologies were received from Clr Guile and Clr Gartner

 

 

Confirmation of the Minutes

Note: Clr Cheyne arrived at the meeting 5.06pm

RESOLVED (Clr White / Clr Pakes)                                                                                     MIN17.903

 

That the Minutes of the Strategy and Assets Committee held on Tuesday 19 September 2017 be confirmed.

CARRIED

 

 

Declarations of Interest

 

Nil

 

 

 

Notices of Motion / Questions on Notice

 

SA17.258   Notice of Motion - Climate Leadership Conference

HPERM Ref: D17/327364

Note: Clr Findley and Clr Levett arrived at the meeting 5.08pm

Note: Clr Alldrick arrived at the meeting 5.10pm

Note: Clr Gartner has submitted a late apology.

Recommendation (Item to be determined under delegated authority)

That the Climate Leadership Conference, (http://climateleadership2018.com.au/) to be held in Sydney 15-16 March 2018, be added to conferences available for councillor attendance.

 

RESOLVED (Clr Findley / Clr Levett)                                                                                   MIN17.904

That Council:

1.      Notes the details of the Climate Leadership Conference scheduled for 15-16 March 2018 in the Dockside Convention Centre, Sydney.

2.      Authorises available Councillors to attend the conference and such attendance be deemed Council Business.

3.      Travel, registration fees, accommodation and all reasonable out-of-pocket expenses be met in accordance with its adopted policy.

4.      Request Councillors attending the conference to provide a written report within 30 days of returning from the conference.

CARRIED

 

 

SA17.259   Notice of Motion - Shoalhaven Neighbourhood Services - Solar Panels

HPERM Ref: D17/332439

Recommendation (Item to be determined under delegated authority)

That Council;

1.    Acknowledge the grant of $10,000.00 from Powershop Pty Ltd to Shoalhaven Neighbourhood Services for installation of solar PVC panels.

2.    Support the installation of solar PVC panels on council property 81 Osborne St Nowra, currently leased for 10 years to Shoalhaven Neighbourhood Services.

3.    Keep the panels in situ for their useable life, generally 20 -25 years.

 

RESOLVED (Clr Wells / Clr Gash)                                                                                       MIN17.905

That Council:

1.    Acknowledge the grant of $10,000.00 from Powershop Pty Ltd to Shoalhaven Neighbourhood Services for installation of solar PVC panels.

2.    Support the installation of solar PVC panels on council property 81 Osborne St Nowra, currently leased for 10 years to Shoalhaven Neighbourhood Services, subject to compliance with SEPP (Infrastructure) 2007.

3.    Keep the panels in situ for their useable life, generally 20 -25 years.

CARRIED

 

 

SA17.260   Notice of Motion - Callala Beach Shared Pathways

HPERM Ref: D17/332618

Recommendation

That Council:

1.    Provide $25,000 to the Callala Beach Progress Association for the completion of the Callala Beach to Myola share pathway prior to Christmas 2017.

2.    Funding to be allocated from:

a.    $10,000 project allocation 2017/18 Community pathway funding

b.    $10,000 project allocation 2018/19 Community pathway funding

c.    $  5,000 Quarterly review September

d.    Or an alternative revenue source

3.    Council to assist with the survey of the centre line of the path for the construction purposes.

4.    Council thank and congratulate the Callala Beach Progress Association for going above and beyond in making this project a success, with the end result being a truly unique piece of community infrastructure.

 

Recommendation (Clr White / Clr Pakes)

That Council:

1.    Provide $25,000 to the Callala Beach Progress Association for the completion of the Callala Beach to Myola share pathway prior to Christmas 2017.

2.    Funding to be allocated from:

a.    $10,000 project allocation 2017/18 Community pathway funding

b.    $10,000 project allocation 2018/19 Community pathway funding

c.    $  5,000 Quarterly review September

d.    Or an alternative revenue source

3.    Council to assist with the survey of the centre line of the path for the construction purposes.

4.    Council thank and congratulate the Callala Beach Progress Association for going above and beyond in making this project a success, with the end result being a truly unique piece of community infrastructure.

CARRIED

 

 


 

 

Reports

 

SA17.261   State Emergency Services Support - Funding Sources / costs - Report Request - staged approach - 2017 Floodplain Management Australia National Conference

HPERM Ref: D17/332897

Recommendation (Item to be determined under delegated authority)

That:

1.    That Council receive the report for information;

2.    That council acknowledge that the SES is the combat agency for flood events;

3.    That council will continue to work with SES to improve services, capacity and community education through various means and within council budgets as set out in this report

 

RESOLVED (Clr Gash / Clr Kitchener)                                                                                MIN17.906

That Council:

1.    Receive the report for information;

2.    Acknowledge that the SES is the combat agency for flood events;

3.    Will continue to work with SES to improve services, capacity and community education through various means and within council budgets as set out in this report

CARRIED

 

 

SA17.262   Public Policy for Review - Councillor & Staff Interaction Policy

HPERM Ref: D17/334124

Recommendation (Item to be determined under delegated authority)

That the public policy, Councillor & Staff Interaction Policy, be adopted with minor changes as indicated in Attachment 1.

 

RESOLVED (Clr Findley / Clr Gash)                                                                                    MIN17.907

That the public policy, Councillor & Staff Interaction Policy, be adopted with minor changes as indicated in Attachment 1, and revision of the 2nd point at Section 2 to read “staff understanding the decision making processes of the Council”

CARRIED

 

 

SA17.263   NSW Coastal Conference 2017 - Port Stephens

HPERM Ref: D17/332793

Recommendation (Item to be determined under delegated authority)

That Council:

1.    Notes the details of the NSW Coastal Conference scheduled for 8-10 November 2017 in Port Stephens, NSW.

2.    Authorises available Councillors to attend the conference and such attendance be deemed Council Business.

3.    Travel, registration fees, accommodation and all reasonable out-of-pocket expenses be met in accordance with its adopted policy.

4.    Request Councillors attending the conference to provide a written report within 30 days of returning from the conference.

 

RESOLVED (Clr Findley / Clr Wells)                                                                                    MIN17.908

That Council:

1.    Notes the details of the NSW Coastal Conference scheduled for 8-10 November 2017 in Port Stephens, NSW.

2.    Authorises available Councillors to attend the conference and such attendance be deemed Council Business.

3.    Meet the Travel, registration fees, accommodation and all reasonable out-of-pocket expenses in accordance with its adopted policy.

4.    Request Councillors attending the conference to provide a written report within 30 days of returning from the conference.

CARRIED

 

 

SA17.264   Acquisition - Drainage Easement - Woollamia - Pt Lot 196 DP15266 -10 Pritchard Avenue

HPERM Ref: D17/300498

Recommendation

That Council:

1.    Resolve to acquire a 6 metre wide by 150 metre length Easement for Drainage over part of Lot 159 DP15266 at 10 Pritchard Avenue, Woollamia, as shown in Attachment 1;

2.    Pay compensation of $29,000 plus GST (if applicable) including all ancillary and reasonable legal costs associated with the acquisition, in accordance with the Land Acquisition (Just Terms Compensation) Act 1991, from job number 85001; and

3.    Grant authority to affix the Common Seal of the Council of the City of Shoalhaven to any documents required to be sealed and the General Manager be authorised to sign any documentation necessary to give effect to the resolution.

 

Recommendation (Clr Proudfoot / Clr White)

That Council:

1.    Resolve to acquire a 6 metre wide by 150 metre length Easement for Drainage over part of Lot 159 DP15266 at 10 Pritchard Avenue, Woollamia, as shown in Attachment 1;

2.    Pay compensation of $29,000 plus GST (if applicable) including all ancillary and reasonable legal costs associated with the acquisition, in accordance with the Land Acquisition (Just Terms Compensation) Act 1991, from job number 85001; and

3.    Grant authority to affix the Common Seal of the Council of the City of Shoalhaven to any documents required to be sealed and the General Manager be authorised to sign any documentation necessary to give effect to the resolution.

CARRIED

 

 


 

Items marked with an * were resolved ‘en block’.

 

SA17.265   Classification of Land - Lot 310 DP1234415 Kooyonga Close Mollymook Beach

HPERM Ref: D17/304290

Recommendation* (Clr Watson / Clr Pakes)

That Council resolve to classify the land described as Lot 310 DP1234415 Kooyonga Close Mollymook Beach as Operational Land.

CARRIED

 

 

SA17.266   Adoption of Town Street Tree Planting Strategy Policy

HPERM Ref: D17/290194

RESOLVED* (Clr Watson / Clr Pakes)                                                                                MIN17.909

That Council adopt the minor changes in the Town Street Tree Planting Strategy as set out in this report.

CARRIED

 

 

SA17.267   Indian (Common) Myna Bird Programme

HPERM Ref: D17/242470

RESOLVED* (Clr Watson / Clr Pakes)                                                                              MIN17.910

That the Committee

1.    receive the report for information and note that council’s website will be uploaded with information & links as time & resources permit;

2.    Utilise available options to distribute and promote the ‘Grow me Instead’ brochure.

CARRIED

 

 

SA17.268   External Request - Support/Consent to declare Shoalhaven as a Fossicking District

HPERM Ref: D17/297765

RESOLVED* (Clr Watson / Clr Pakes)                                                                              MIN17.911

That Council writes to NSW Department of Industry to advise that Council consents to the Shoalhaven Local Government Area being declared as a fossicking district.

CARRIED

 

 


 

 

SA17.269   Request - Refund DA Fees - Berry Chamber of Commerce & Tourism Associated - DA17/1732 & DA17/1733 - 2 Berry Township Information Signs

HPERM Ref: D17/323477

Recommendation (Item to be determined under delegated authority)

That in accordance with the Committee’s delegated authority from Council, the Committee vary Policy POL17/10 and refund the development application and associated fees identified in the report for the Berry township information signage.

 

RESOLVED (Clr Wells / Clr Proudfoot)                                                                                MIN17.912

That Council reimburse the Berry Chamber of Commerce and Tourism the Development application and associated fees totalling $1,802.45 for the Berry Township Information Signs (DA17/1732 and DA7/1723), and that the reimbursement be funded from the Unallocated Donations budget.

CARRIED

 

    

 

Procedural Motion - Matters of Urgency

PROCEDURAL Motion (Clr Cheyne / Clr Findley)

That an additional item regarding Sporting Field Fees be introduced as a matter of urgency.

CARRIED

The Chairperson ruled the matter as urgent as there is a wide concern from residents and sporting groups.

 

 

SA17.270   Additional Item - Shoalhaven Sporting Fees

Motion (Clr Cheyne / Clr Findley)

That Council:

1.      Abandon the current proposal to charge additional fees to Shoalhaven Sporting groups.

2.      Use the current draft to continue discussions with ALL sporting codes as a conversation starter on how we can all work together to improve sports facilities for the benefit of all Shoalhaven residents.

3.      Include from the rates increase $500k to the upgrade of our sporting fields

 

Amendment (Clr Watson / Clr Kitchener)

That Council:

1.      Abandon any consideration of the imposition sporting field user fees and the General Manager not place this on the Agenda for the next 10 years

2.      Include from the rates increase $500,000pa to the upgrade of our sporting fields

AMENDMENT carried

For:             Clr Wells, , Clr Gash, Clr White, Clr Pakes, Clr Watson, Clr Kitchener and Clr Proudfoot

Against:    Clr Cheyne, Clr Alldrick, Clr Findley, Clr Levett and Russ Pigg

 

PROCEDURAL Motion (Clr Watson / Clr Proudfoot)

That the FURTHER AMENDMENT be PUT to the MOTION.

carried

 

Recommendation (Clr Watson / Clr Proudfoot)                                                                                     

That Council:

1.      Abandon any consideration of the imposition sporting field user fees and the General Manager not place this on the Agenda for the next 10 years

2.      Include from the rates increase $500,000pa to the upgrade of our sporting fields

CARRIED

For:             Clr Wells, Clr Gash, Clr White, Clr Cheyne, Clr Alldrick, Clr Findley, Clr Levett, Clr Pakes, Clr Watson, Clr Kitchener and Clr Proudfoot

Against:    Russ Pigg

 

 

 

 

There being no further business, the meeting concluded, the time being 6.07pm.

 

 

Clr Wells

CHAIRPERSON