South Coast Cooperative Library Service



Meeting Date:     Monday, 23 October, 2017

Location:            Jervis Bay Rooms, City Administrative Centre, Bridge Road, Nowra

Time:                   10:00am



Please note: Council’s Code of Meeting Practice permits the electronic recording and broadcast of the proceedings of meetings of the Council which are open to the public. Your attendance at this meeting is taken as consent to the possibility that your image and/or voice may be recorded and broadcast to the public.





1.    Apologies

2.    Confirmation of Minutes

·      South Coast Cooperative Library Service - 25 October 2016..................................... 1

3.    Declarations of Interest

4.    Reports

LS17.1......... Annual Report 2016 / 2017............................................................................ 5                         

5.    General Business


 South Coast Cooperative Library Service – Monday 23 October 2017

Page iii



All Councillors

Mr Russ Pigg or Nominee

Mr Craig Milburn

Ms Sarah Taylor

Clr Kathy Rice (Kiama Municipal Council)

Ms Clare Rogers (Kiama Municipal Council)

Ms Michelle Hudson (Kiama Municipal Council)


Quorum – Majority of members


Purpose and Delegated Authority


To provide Control and manage libraries or library services within the areas of the Member Councils upon the terms and subject to the conditions specified in the agreement.


Note:  The member Councils are Shoalhaven City Council and Kiama Municipal Council.






Minutes of the South Coast Cooperative Library Service



Meeting Date:     Tuesday, 25 October 2016

Location:            Jervis Bay Rooms, City Administrative Centre, Bridge Road, Nowra

Time:                   10.15am



The following members were present:


Clr Patricia White

Ms Sarah Taylor - Shoalhaven Library Services Manager (SCC), Manager South Coast Cooperative Libraries

Ms Clare Rogers - Director Community Services, Kiama Municipal Council

Ms Michelle Hudson - Library Manager, Kiama Municipal Council

Ms Jane Lewis – General Manager’s Nominee




Election of Chairperson

RESOLVED (By consent)

That  Clr White be appointed as the Chairperson for the South Coast Co-operative Library Service Committee meeting held on Tuesday 25 October 2016.





Apologies / Leave of Absence


Clr Findley, Clr Kathy Rice – Kiama Council



Confirmation of the Minutes

RESOLVED (By consent)

That the Minutes of the meeting of the South Coast Co-Operative Library Service Committee meeting held on 14 March 2016 be confirmed.












LS16.1       Annual Report 2015-2016

HPERM Ref: D16/327586

RESOLVED (By consent)

That the report regarding the Annual Report 2015 – 2016 be received for information.



Sarah Taylor – Manager South Coast Cooperative Libraries, provided the following overview of the 2016-2017 Annual Report.


·         Over 18,000 items were purchased for the cooperative with a collection size of over 225,000 items.

·         Continue to emphasise the use of technology to streamline processes.

·         Online digital membership service is now possible 24/7 and has seen an increase in digital library members and access to digital services.

·         SMS notifications have been introduced and are being used for book reservations, this is an automated service and will be used in the future for overdue notices.

·         Updating library processes and procedures for management / updating database continues.

·         Continuing to work together with Kiama Council in the South East Zone.

·         Digital magazines are now available on line and good feedback has been received for both Shoalhaven and Kiama.




RESOLVED (By consent)

That The Co-Operative Library Manager’s Report be received for information.




Michelle Hudson – Kiama Municipal Council Update

·         Kiama Library has been involved in the Kiama Council initiative of becoming a Dementia Friendly community. The library building has been audited and a number of recommendations will be implemented over the coming months to provide the community with a more dementia friendly library space.

·         A number of other programs including guest readers to the weekly story time sessions. Councillors Rice and Sloan participated in World Read Aloud day, beach and road safety information was delivered in a fun way in story time sessions.

·         A Pop-Up library was also held at Blue Haven as part of Kiama’s Seniors Week programs with library staff on hand to demonstrate the different library resources.

·         Demand for Library Book Groups continues to grow, Kiama Library has started a Book Club collection for the use of Library Book clubs initially.

·         A Friday Flick movie program has been introduced (one Friday each month) which is proving to be popular.

·         Kiama Library was successful in obtaining $60,500 for the digitisation project, Just a Minute as part of the Public Library Infrastructure grants. This project will include the implementation of a Digital Access Management system (DAM) and the digitisation of historic Council Minute Books from Gerringong (1871-1954), Kiama (1859-1968) and Jamberoo (1891-1954). The DAM will also provide access to other digital resources including oral histories, images and documents when complete.

Sarah Taylor – Shoalhaven City Council Update

  • Another successful year.
  • The ‘Librarian Rhapsody’ YouTube video was very successful and has received great feedback.
  • Other programs continue, for example, Storytimes & Rhymetimes book clubs.
  • The new Paws ‘n’ Tails sessions are proving very popular.
  • Other new initiatives include:
    • Family History Talks
    • Building Brighter Babies Program, for which Shoalhaven Libraries received an IMB Grant which enabled them to provide a library bag and book to each new child born in the Shoalhaven local government area.
    • Pathfinders Volunteer Program
  • Development of digital library services is ongoing for Nowra Library.
  • New mobile shelving & planning is ongoing.
  • There are new staff at the Sanctuary Point library and the new fixed iPads are proving to be popular.
  • Ulladulla Civic Centre celebrated its first birthday and the library continues to increase its programs and services.
  • Currently working with Friends of Milton Library to increase the Milton Library’s opening hours and provide additional services to borrowers.
  • A regular training program has been developed to upskill and cross-train staff.
  • Providing internet and technology training for seniors.



LS16.2       New Library for Gerringong


Kiama Council has received funding to build a library at Gerringong.  The library will be located in Blackwood Street behind the Arts Building.  It is hoped that building will begin in mid-2017.



LS16.3       South Coast Cooperative Libraries - Collection Development Policy


Michelle Hudson and Sarah Taylor will work on the review of the South Coast Cooperative Libraries - Collection Development Policy.  The policy is due for review in December 2016.



LS16.4       Funding Library Services


At the Local Government NSW Annual Conference held in Wollongong on 16-18 October 2016, the Premier, Mike Baird, committed to fund library services in NSW to the required legislated level.





LS16.5       SWITCH 2016 - Annual Conference


The SWITCH 2016 Annual Conference is hosted by the NSW Public Libraries Association and will be held on 22 to 24 November 2016 at the Ulladulla Civic Centre. All NSW public library staff are welcome to attend.






There being no further business, the meeting concluded, the time being 10.51am.



Clr White







 South Coast Cooperative Library Service – Monday 23 October 2017

Page 5



LS17.1       Annual Report 2016 / 2017


HPERM Ref:       D17/342950


Group:                Finance Corporate & Community Services Group 

Section:              Recreation Community & Culture


Attachments:     1. Annual Report 2016/17




Purpose / Summary

To present the South Coast Cooperative Libraries Annual Report 2016/2017.


Recommendation (Item to be determined under delegated authority)

That Annual Report 2016/2017 be received for information & discussion.




1.    As recommended

2.    Make an alternate recommendation



The South Coast Cooperative Library Service is a partnership between Shoalhaven City Council and Kiama Council.  Shoalhaven City Council is responsible for the acquisition and cataloguing of library items for Kiama Council and in addition the two Councils work together collaboratively to provide library resources and services to the community.

The South Coast Cooperative offers its customers a collection of over 250,000 items in both physical and digital formats, with over 19,000 physical items added this financial year.  Over 600,000 people have visited one of our branches this year and it is clear from these figures that libraries provide a vital community space.

The South Coast Cooperative Library Service remains a strong and dynamic partnership and continues to grow this collaboration for the benefit of both communities.



 South Coast Cooperative Library Service – Monday 23 October 2017

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