Minutes of the Extra Ordinary Meeting

 

 

Meeting Date:     Tuesday, 17 October 2017

Location:            Council Chambers, City Administrative Building, Bridge Road, Nowra

Time:                   6.15pm

 

The following members were present:

 

Clr Amanda Findley - Chairperson

Clr Joanna Gash

Clr John Wells

Clr Patricia White

Clr Nina Cheyne

Clr Annette Alldrick

Clr John Levett

Clr Andrew Guile – arrived 6.29pm

Clr Mitchell Pakes

Clr Greg Watson

Clr Mark Kitchener

Clr Bob Proudfoot

 

  

 

 

Apologies / Leave of Absence

 

Apologies were received from Clr Gartner

 

 

Confirmation of the Minutes

RESOLVED (Clr Wells / Clr White)                                                                                      MIN17.913

That the Minutes of the Ordinary meeting held on Tuesday 26 September 2017 reconvened on Tuesday 3 October and the Extra Ordinary Meeting held on Monday 9 October 2017 be confirmed.

CARRIED

 

 

 

Declarations of Interest

 

Clr Pakes – CL17.280 – Pathways to Financial Sustainability – Special Rate Variation - he is the President of the Nowra-Culburra SLSC, and the Club receives $5,000 of financial support – will remain the room and will take part in discussion and vote.

 

Clr Pakes – CL17.280 – less than significant non pecuniary interest declaration – he is a member of the Culburra CCB, and the CCB receives $500 of support from Council – will remain in the room and will take part in discussion and vote.

 

Clr Wells – CL17.280 - less than significant non pecuniary interest declaration – he is the President of the Illawarra Academy of Sport who receives financial support from Council – will remain in the room and will take part in discussion and vote.

 

 

Notices of Motion / Questions on Notice

 

CL17.278   Rescission Motion - CL17.275 - Development of a Motor Sports Complex at Yerriyong

HPERM Ref: D17/335911

Note: Clr Guile arrived at the meeting 6.29pm

Recommendation

That Council rescind the Motion relating to Item CL17.275 of the Council Meeting held on 9 October 2017.

 

Motion (Clr Proudfoot / Clr Pakes)

That Council rescind the Motion relating to Item CL17.275 of the Council Meeting held on 9 October 2017.

 

Motion (Clr Wells / Clr Watson)

That the MOTION be PUT.

For:             Clr Gash, Clr Wells, Clr White, Clr Pakes, Clr Watson and Clr Proudfoot

Against:    Clr Findley, Clr Cheyne, Clr Alldrick, Clr Levett, Clr Guile and Clr Kitchener

LOST on the CASTING VOTE.

 

RESOLVED (Clr Proudfoot / Clr Pakes)                                                                              MIN17.914

That Council rescind the Motion relating to Item CL17.275 of the Council Meeting held on 9 October 2017.

For:             Clr Gash, Clr Wells, Clr White, Clr Pakes, Clr Watson, Clr Kitchener and Clr Proudfoot

Against:    Clr Findley, Clr Cheyne, Clr Alldrick, Clr Levett and Clr Guile

CARRIED

 

 

CL17.279   Notice of Motion - Development of a Motor Sports Complex at Yerriyong

HPERM Ref: D17/335969

Recommendation  

That Council move CL17.227 of Council meeting 26 September 2017 (being Amendment 1) moved by Clr Proudfoot & Clr Pakes.

 

Motion (Clr Watson / Clr Pakes)

That:

1.      In recognition of the strategic importance and economic value of developing a motor sports complex in our area, that Council, after reviewing the previous development application (DA) by Motorcycling NSW, prepares and submits a DA as proponent for this project.

2.      Council establish a project working group to oversee the process, comprising relevant Council staff and representatives of the South Coast Motor Sports Club Inc.

3.      Council continue to explore and where applicable apply to both Federal and State Government programs to facilitate funding for the project and private partnership.

4.      That initial costs associated with the review and DA submission be funded through the economic development budget

5.      Recoupment of all costs be factored into any future lease arrangements

6.      The General Manager provide a detailed report on how “serious and irreversible impacts” have been addressed in similar situations, and what precedents have been established in that regard.

 

AmendmenT 1  (Clr Alldrick / Clr Guile)

That:

1.      In recognition of the strategic importance and economic value of developing a motor sports complex in our area, that Council, after reviewing the previous development application (DA) by Motorcycling NSW, prepares and submits a DA as proponent for this project.

2.      Council establish a project working group to oversee the process, comprising relevant Council staff and representatives of the South Coast Motor Sports Club Inc.

3.      Council continue to explore and where applicable apply to both Federal and State Government programs to facilitate funding for the project and private partnership.

4.      That initial costs associated with the review and DA submission be funded through the economic development budget

5.      Recoupment of all costs be factored into any future lease arrangements

6.      A cap of $300,000 of expenditure be approved and if any further expenditure is required, it be reported back to Council for approval

 

Clr Levett raised a point of order that the meeting was becoming disorderly.

The Mayor ruled as a point of order and warned councillors and members of the gallery that should interjections continue that the meeting will be adjourned until calm is restored.

For:             Clr Findley, Clr Alldrick, Clr Levett, Clr Guile and Clr Proudfoot

Against:    Clr Gash, Clr Wells, Clr White, Clr Cheyne, Clr Pakes, Clr Watson and Clr Kitchener

AMENDMENT 1 lost

 

Amendment 2 (Clr Guile / Clr Levett)

That:

1.      In recognition of the strategic importance and economic value of developing a motor sports complex in our area, that Council, after reviewing the previous development application (DA) by Motorcycling NSW, prepares and submits a DA as proponent for this project.

2.      Council establish a project working group to oversee the process, comprising relevant Council staff and representatives of the South Coast Motor Sports Club Inc.

3.      Council continue to explore and where applicable apply to both Federal and State Government programs to facilitate funding for the project and private partnership.

 

4.      That initial costs associated with the review and DA submission be funded through the economic development budget

5.      Recoupment of all costs be factored into any future lease arrangements

6.      The General Manager provide a detailed report on how “serious and irreversible impacts” have been addressed in similar situations, and what precedents have been established in that regard

7.      Prior to any commitment of on behalf of Shoalhaven ratepayers, the General Manager is to provide a ‘desktop’ audit - including EPBC and state biodiversity legislation, to Council outlining the pathway for a Development Application approval through the Joint Regional Planning Panel.

For:             Clr Findley, Clr Alldrick, Clr Levett and Clr Guile

Against:    Clr Gash, Clr Wells, Clr White, Clr Cheyne, Clr Pakes, Clr Watson, Clr Kitchener and Clr Proudfoot

AMENDMENT 2 lost

 

AmendmenT 3  (Clr Guile / Clr Alldrick)

That:

1.      In recognition of the strategic importance and economic value of developing a motor sports complex in our area, that Council, after reviewing the previous development application (DA) by Motorcycling NSW, prepares and submits a DA as proponent for this project.

2.      Council establish a project working group to oversee the process, comprising relevant Council staff and representatives of the South Coast Motor Sports Club Inc.

3.      Council continue to explore and where applicable apply to both Federal and State Government programs to facilitate funding for the project and private partnership.

4.      That initial costs associated with the review and DA submission be funded through the economic development budget

5.      Recoupment of all costs be factored into any future lease arrangements

6.      The general Manager provide a detailed report on how “serious and irreversible impacts” have been addressed in similar situations, and what precedents have been established in that regard

7.      The General Manager provide Council with an independent review of the Business Plan, selectively tabled, at the last meeting, assessing any gaps that have emerged since the plan was current.

For:             Clr Findley, Clr Cheyne, Clr Alldrick, Clr Levett and Clr Guile

Against:    Clr Gash, Clr Wells, Clr White, Clr Pakes, Clr Watson, Clr Kitchener and Clr Proudfoot

AMENDMENT 3 lost

 

Motion (Clr Watson / Clr Wells)

That the MOTION be PUT.

CARRIED

 

 

RESOLVED (Clr Watson / Clr Pakes)                                                                                  MIN17.915

That:

1.      In recognition of the strategic importance and economic value of developing a motor sports complex in our area, that Council, after reviewing the previous development application (DA) by Motorcycling NSW, prepares and submits a DA as proponent for this project.

2.      Council establish a project working group to oversee the process, comprising relevant Council staff and representatives of the South Coast Motor Sports Club Inc.

3.      Council continue to explore and where applicable apply to both Federal and State Government programs to facilitate funding for the project and private partnership.

4.      That initial costs associated with the review and DA submission be funded through the economic development budget

5.      Recoupment of all costs be factored into any future lease arrangements

6.      The General Manager provide a detailed report on how “serious and irreversible impacts” have been addressed in similar situations, and what precedents have been established in that regard.

For:             Clr Gash, Clr Wells, Clr White, Clr Pakes, Clr Watson, Clr Kitchener and Clr Proudfoot

Against:    Clr Findley, Clr Cheyne, Clr Alldrick, Clr Levett and Clr Guile

CARRIED

 

 

The meeting adjourned the time being 7.57pm

 

The meeting reconvened the time being 8.06pm

 

The following members were present:

 

Clr Amanda Findley - Chairperson

Clr Joanna Gash

Clr John Wells

Clr Patricia White

Clr Nina Cheyne

Clr Annette Alldrick

Clr John Levett

Clr Andrew Guile

Clr Mitchell Pakes

Clr Greg Watson

Clr Mark Kitchener

Clr Bob Proudfoot

 

 

Reports

 

CL17.280   Pathways to financial sustainability - Special Rate Variation

HPERM Ref: D17/333168

Clr Pakes – less than significant non pecuniary interest declaration – he is the President of the Nowra-Culburra SLSC, and the Club receives $5,000 of financial support – remained in the room and took part in discussion and vote.

 

Clr Pakes – less than significant non pecuniary interest declaration – he is a member of the Culburra CCB, and the CCB receives $500 of support from Council – remained in the room and took part in discussion and vote.

Clr Wells – less than significant non pecuniary interest declaration – he is the President of the Illawarra Academy of Sport who receives financial support from Council – remained in the room and took part in discussion and vote.

 

Recommendation

That Council:

1.    Adopt the proposed changes to the Integrated Strategic Plan (inclusive of the changes made to the Community Strategic Plan, Delivery Program, and Long Term Financial Plan) for exhibition purposes;

2.    Publish the updated document and proceed with community engagement on the proposed document changes and its impact on the community.

 

RESOLVED (Clr Findley / Clr Cheyne)                                                                                MIN17.916

That:

1.      Council adopt the proposed changes to the Integrated Strategic Plan (inclusive of the changes made to the Community Strategic Plan, Delivery Program, and Long Term Financial Plan) for exhibition purposes, in addition to the following;

a.      For the 2017/18 and next financial year 2018/19 the $10,000 from the Aerial Beach Patrol be used for beach safety signage

b.      The funding of $4.5million for the Vincentia Library be deferred to a subsequent year pending a workshop

2.      The Long Term financial plan be fully updated prior to exhibition to reflect the changes outlined above as well as changes to potential loan borrowings resulting from consideration of the impacts of the North Nowra Link Road and Collector Roads and the update be distributed to Councillors prior to exhibition

3.      Council include from the rate increase $500,000pa to the upgrade of our sporting fields (Refer to Report SA17.270)

4.      A report be submitted to the Ordinary meeting of 24 October 2017 outlining the above.

CARRIED

 

 

Note: The Mayor made the following announcement:

Minister for Social Housing Pru Goward announced the successful providers today for the transfers of Social Housing to the Community Housing Sector.  Southern Cross Housing was the successful Tenderer for Shoalhaven, and will have 966 social housing properties in the Shoalhaven leased to them for 20 years.

 

 

 

There being no further business, the meeting concluded, the time being 8.49pm.

 

 

Clr Findley

CHAIRPERSON