Extra Ordinary Meeting

 

 

Meeting Date:     Monday, 09 October, 2017

Location:            Council Chambers, City Administrative Building, Bridge Road, Nowra

Time:                   5.00pm

 

 

Membership (Quorum - 7)

All Councillors

 

 

 

Please note: Council’s Code of Meeting Practice permits the electronic recording and broadcast of the proceedings of meetings of the Council which are open to the public. Your attendance at this meeting is taken as consent to the possibility that your image and/or voice may be recorded and broadcast to the public.

 

 

Agenda

 

1.    Apologies / Leave of Absence

2.    Declarations of Interest

3.    Notices of Motion / Questions on Notice

CL17.274..... Rescission Motion - CL17.227 - Development of a Motor Sports Complex at Yerriyong........................................................................................................................ 1

CL17.275..... Notice of Motion - Development of a Motor Sports Complex at Yerriyong.... 4

CL17.276..... Rescission Motion - CL17.272 - Pathways to financial sustainability............ 5                    

 

 


 

 Extra Ordinary Meeting – Monday 09 October 2017

Page 1

 

 

CL17.274   Rescission Motion - CL17.227 - Development of a Motor Sports Complex at Yerriyong

 

HPERM Ref:       D17/326884

 

Submitted by:    Clr Andrew Guile

Clr Annette Alldrick

Clr Amanda Findley

 

     

 

Purpose / Summary

The following Rescission Motion, of which due notice has been given, is submitted for Council’s consideration.

 

Recommendation

That Council rescind the Motion relating to Item CL17.227 of the Council Meeting held on 26 September 2017.

 

 

Background

The following resolution (MIN17.807) was adopted at the Ordinary Meeting held 26 September 2017 (reconvened 3 October 2017).

That

1.    In recognition of the strategic importance and economic value of developing a motor sports complex in our area, that Council, after reviewing the previous development application (DA) by Motorcycling NSW, prepares and submits a DA as proponent for this project.

2.    Council establish a project working group to oversee the process, comprising relevant Council staff and representatives of the South Coast Motor Sports Club Inc.

3.    Council continue to explore and where applicable apply to both Federal and State Government programs to facilitate funding for the project and private partnership.

4.    That any costs associated with the review and DA submission be funded through the Economic Development Budget.

 

The excerpt of the minutes of Tuesday 26 September 2017 records the debate as follows:

 

CL17.227   Notice of Motion - Development of a Motor Sports Complex at Yerriyong

HPERM Ref: D17/309347

Recommendation

That

1.    In recognition of the strategic importance and economic value of developing a motor sports complex in our area, that Council, after reviewing the previous development application (DA) by Motorcycling NSW, prepares and submits a DA as proponent for this project.

2.    Council establish a project working group to oversee the process, comprising relevant Council staff and representatives of the South Coast Motor Sports Club Inc.

3.    Council continue to explore and where applicable apply to both Federal and State Government programs to facilitate funding for the project.

4.    That any costs associated with the review and DA submission be funded through the Economic Development Budget.

 

Motion (Clr Watson / Clr Gash)

That

1.    In recognition of the strategic importance and economic value of developing a motor sports complex in our area, that Council, after reviewing the previous development application (DA) by Motorcycling NSW, prepares and submits a DA as proponent for this project.

2.    Council establish a project working group to oversee the process, comprising relevant Council staff and representatives of the South Coast Motor Sports Club Inc.

3.    Council continue to explore and where applicable apply to both Federal and State Government programs to facilitate funding for the project and private partnership.

4.    That any costs associated with the review and DA submission be funded through the Economic Development Budget.

 

AMENDMENT 1 (Clr Proudfoot / Clr Pakes)                                                                                         

That

1.    In recognition of the strategic importance and economic value of developing a motor sports complex in our area, that Council, after reviewing the previous development application (DA) by Motorcycling NSW, prepares and submits a DA as proponent for this project.

2.    Council establish a project working group to oversee the process, comprising relevant Council staff and representatives of the South Coast Motor Sports Club Inc.

3.    Council continue to explore and where applicable apply to both Federal and State Government programs to facilitate funding for the project and private partnership.

4.    That initial costs associated with the review and DA submission be funded through the economic development budget

5.    Recoupment of all costs be factored into any future lease arrangements

For:             Clr Gash, Clr Wells, Clr White, Clr Pakes, Clr Kitchener and Clr Proudfoot

Against:    Clr Findley, Clr Gartner, Clr Cheyne, Clr Alldrick, Clr Levett, Clr Guile and Clr Watson

LOST

Note: Clr Gash tabled the Motorcycling NSW – Shoalhaven Motorsports Complex Business Case

 

AMENDMENT 2 (Clr Guile / Clr Cheyne)

That this matter be deferred to allow for further consideration of the motion until the business plan has been circulated and reviewed.

For:             Clr Findley, Clr Gartner, Clr Cheyne, Clr Alldrick, Clr Levett and Clr Guile

Against:    Clr Gash, Clr Wells, Clr White, Clr Pakes, Clr Watson, Clr Kitchener and Clr Proudfoot

LOST

Amendment 3 (Clr Guile / Clr Alldrick)

That

1.    In recognition of the strategic importance and economic value of developing a motor sports complex in our area, that Council, after reviewing the previous development application (DA) by Motorcycling NSW, prepares and submits a DA as proponent for this project.

2.    Council establish a project working group to oversee the process, comprising relevant Council staff and representatives of the South Coast Motor Sports Club Inc.

3.    Council continue to explore and where applicable apply to both Federal and State Government programs to facilitate funding for the project and private partnership and Council appoint a probity monitor

4.    Initial costs up to $300,000 associated with the review and DA submission be funded through the economic development budget

5.    Recoupment of all costs be factored into any future lease arrangements

For:             Clr Findley, Clr Gartner, Clr Cheyne, Clr Alldrick, Clr Levett and Clr Guile

Against:    Clr Gash, Clr Wells, Clr White, Clr Pakes, Clr Watson, Clr Kitchener and Clr Proudfoot

LOST

 

THE MOTION WAS PUT AND CARRIED

motion (RESOLVEd) (Clr Watson / Clr Gash)                                                                     MIN17.1

That

1.    In recognition of the strategic importance and economic value of developing a motor sports complex in our area, that Council, after reviewing the previous development application (DA) by Motorcycling NSW, prepares and submits a DA as proponent for this project.

2.    Council establish a project working group to oversee the process, comprising relevant Council staff and representatives of the South Coast Motor Sports Club Inc.

3.    Council continue to explore and where applicable apply to both Federal and State Government programs to facilitate funding for the project and private partnership.

4.    That any costs associated with the review and DA submission be funded through the Economic Development Budget.

For:             Clr Gash, Clr Wells, Clr White, Clr Pakes, Clr Watson, Clr Kitchener and Clr Proudfoot

Against:    Clr Findley, Clr Gartner, Clr Cheyne, Clr Alldrick, Clr Levett and Clr Guile

CARRIED

Note: A Rescission Motion was received on this item.

 

 

 


 

 Extra Ordinary Meeting – Monday 09 October 2017

Page 4

 

 

CL17.275   Notice of Motion - Development of a Motor Sports Complex at Yerriyong

 

HPERM Ref:       D17/326926

 

Submitted by:    Clr Andrew Guile

Clr Annette Alldrick

Clr Amanda Findley

 

     

 

Purpose / Summary

The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

 

Recommendation

That Council consider a proposal to support a Development Application for the Yerriyong Motorsport Park from the South Coast Motor Sports Club Inc.

 

 

 

Note by the General Manager

This Notice of Motion will be dealt with if the preceding Rescission Motion is carried.

 


 

 Extra Ordinary Meeting – Monday 09 October 2017

Page 5

 

 

CL17.276   Rescission Motion - CL17.272 - Pathways to financial sustainability

 

HPERM Ref:       D17/326938

 

Submitted by:    Clr Mitchell Pakes

Clr Greg Watson

Clr Bob Proudfoot

 

     

 

Purpose / Summary

The following Rescission Motion, of which due notice has been given, is submitted for Council’s consideration.

 

Recommendation

That Council rescind the Motion relating to Item CL17.272 of the Council meeting held on 3 October 2017.

 

 

Background

The following resolution (MIN17.886) was adopted at the Ordinary Meeting held 3 October 2017 (reconvened from 26 September 2017).

That Council adopt Option 1 of the report to retain the 13.2% special variation approved as a one-off increase in 2017/18 as a permanent increase and for additional special variations (inclusive of a rate peg of 2.5% pa) of 5% in 2018/19, 5% in 2019/20 and 5% in 2020/21 which will retain existing services, allow modest “new” asset spend and move towards meeting all FFTF benchmarks.

   


 

 Extra Ordinary Meeting – Monday 09 October 2017

Page 6

 

Local Government Amendment (governance & planning) act 2016

Chapter 3, Section 8A  Guiding principles for councils

(1)       Exercise of functions generally

The following general principles apply to the exercise of functions by councils:

(a)     Councils should provide strong and effective representation, leadership, planning and decision-making.

(b)     Councils should carry out functions in a way that provides the best possible value for residents and ratepayers.

(c)     Councils should plan strategically, using the integrated planning and reporting framework, for the provision of effective and efficient services and regulation to meet the diverse needs of the local community.

(d)     Councils should apply the integrated planning and reporting framework in carrying out their functions so as to achieve desired outcomes and continuous improvements.

(e)     Councils should work co-operatively with other councils and the State government to achieve desired outcomes for the local community.

(f)      Councils should manage lands and other assets so that current and future local community needs can be met in an affordable way.

(g)     Councils should work with others to secure appropriate services for local community needs.

(h)     Councils should act fairly, ethically and without bias in the interests of the local community.

(i)      Councils should be responsible employers and provide a consultative and supportive working environment for staff.

(2)     Decision-making

The following principles apply to decision-making by councils (subject to any other applicable law):

(a)     Councils should recognise diverse local community needs and interests.

(b)     Councils should consider social justice principles.

(c)     Councils should consider the long term and cumulative effects of actions on future generations.

(d)     Councils should consider the principles of ecologically sustainable development.

(e)     Council decision-making should be transparent and decision-makers are to be accountable for decisions and omissions.

(3)     Community participation

Councils should actively engage with their local communities, through the use of the integrated planning and reporting framework and other measures.

 

Chapter 3, Section 8B  Principles of sound financial management

The following principles of sound financial management apply to councils:

(a)   Council spending should be responsible and sustainable, aligning general revenue and expenses.

(b)   Councils should invest in responsible and sustainable infrastructure for the benefit of the local community.

(c)   Councils should have effective financial and asset management, including sound policies and processes for the following:

(i)      performance management and reporting,

(ii)      asset maintenance and enhancement,

(iii)     funding decisions,

(iv)     risk management practices.

(d)   Councils should have regard to achieving intergenerational equity, including ensuring the following:

(i)      policy decisions are made after considering their financial effects on future generations,

(ii)     the current generation funds the cost of its services

 

 

Chapter 3, 8C  Integrated planning and reporting principles that apply to councils

The following principles for strategic planning apply to the development of the integrated planning and reporting framework by councils:

(a)   Councils should identify and prioritise key local community needs and aspirations and consider regional priorities.

(b)   Councils should identify strategic goals to meet those needs and aspirations.

(c)   Councils should develop activities, and prioritise actions, to work towards the strategic goals.

(d)   Councils should ensure that the strategic goals and activities to work towards them may be achieved within council resources.

(e)   Councils should regularly review and evaluate progress towards achieving strategic goals.

(f)    Councils should maintain an integrated approach to planning, delivering, monitoring and reporting on strategic goals.

(g)   Councils should collaborate with others to maximise achievement of strategic goals.

(h)   Councils should manage risks to the local community or area or to the council effectively and proactively.

(i)    Councils should make appropriate evidence-based adaptations to meet changing needs and circumstances.