Minutes of the Shoalhaven Sports Board

 

 

Meeting Date:     Wednesday, 6 September 2017

Location:            Jervis Bay Rooms, City Administrative Centre, Bridge Road, Nowra

Time:                   5:00 pm

 

 

The following members were present:

 

Mr David Goodman - Chairperson

Clr Bob Proudfoot

Clr Patricia White

Mr Syd Weller

Mr Roger Walker

Ms Elaine Caswell

Mr Tony Hardman

Ms Lisa Kennedy

Mr Phil Newlyn

Mr Keith Wallace – NSW Sport & Recreation Representative

Mrs Jane Lewis - Recreation Community & Culture Manager (General Manager’s nominee)

Andrew Johnstone

 

Others present:

 

Susan Edwards – Unit Manager Social & Infrastructure Planning

Craig Milburn – Group Director, Finance Corporate & Community Services

Glen Elliot – Social Infrastructure Officer - Open Space

Pam Gokgur – Finance Project Lead

Beth Britton – Facilities Coordinator

Trevor Cronk – Unit Manager Property

Melissa Dunn – District Engineer North

Brett Carter – Unit Manager, Parks & Facilities

 

 

Declarations of Interest

 

David Goodman – SB17.16 Briefing - Fees And Charges Review – non-pecuniary, less than significant interest declaration – he is a member of the Illawarra Academy of Sport – will remain in the room and will take part in discussion or vote.

 

Melissa Dunn – SB17.18 Sports Capital Works Partnership Program - non-pecuniary, less than significant interest declaration – she is a member of the Shoalhaven City Archers and is employed by Shoalhaven City Council – she is not a member of the Shoalhaven Sports Board – will remain in the room, will not take part in discussion or vote.

 

 

 

 

 

SB17.16     Briefing - Fees and Charges Review

HPERM Ref: D17/265994

David Goodman – SB17.16 Briefing - Fees And Charges Review – non-pecuniary, less than significant interest declaration – he is a member of the Illawarra Academy of Sport – remained in the room and took part in discussion and vote.

A briefing was provided to Councillors and the members of the Shoalhaven Sports Board with regard to the fees and charges review.

Recommendation (Phil Newlyn / Syd Weller)

That:

1.      The Shoalhaven Sports Board recognise the need for additional funding for sports fields maintenance and improvement.

2.      Council consider available options, for example, user pays, levy, budget savings, in-kind contributions and sponsorship.

3.      Any proposed fees be graduated over a 3 year period.

4.      All funds collected are used only for sporting grounds.

 

CARRIED

 

Note:

The Shoalhaven Sports Board wishes to draw to the attention of Council, that its major concerns are:

  • Condition of sporting fields.
  • The need for children and youth to be able to access sports at a reasonable cost.

 

Note: Phil Newlyn left the meeting at 6.18pm

Note: Clr White left the meeting at 6:20pm

 

 

Apologies / Leave of Absence

 

An apology was received from Elizabeth Tooley and Clr Wells

 

 

Confirmation of the Minutes

RESOLVED (Roger Walker / Andrew Johnstone)

 

That the Minutes of the Shoalhaven Sports Board held on Wednesday 07 June 2017 be confirmed.

 

CARRIED

 

 

 

 

 

 

Presentations

 

SB17.16     Briefing - Fees and Charges Review

HPERM Ref: D17/265994

 

Item dealt with earlier in the meeting.

 

 

 

 

Reports

 

SB17.17     Community Infrastructure Guidelines

HPERM Ref: D17/132948

Recommendation (Item to be determined under delegated authority)

That the Shoalhaven Sports Board receive the Community Infrastructure Guidelines for information.

 

RESOLVED (By consent)

That the Shoalhaven Sports Board receive the Community Infrastructure Guidelines for information.

CARRIED

 

 

SB17.18     Sports Capital Works Partnership Program - Funding

HPERM Ref: D17/226385

Melissa Dunn – SB17.18 Sports Capital Works Partnership Program - non-pecuniary, less than significant interest declaration – she is a member of the Shoalhaven City Archers and is employed by Shoalhaven City Council – she is not a member of the Shoalhaven Sports Board – remained in the room, did not take part in discussion or vote.

Recommendation

That Council support the Sports Capital Works Partnership Program Funding – 2017/2018 to be approved for

1.    Callala District Soccer Club – Extend amenities building, $26,700.34

2.    Shoalhaven District Cricket Association – Supply wicket soil - $3,879.34

3.    Shoalhaven District Football Association – Install subsurface drainage Fields 2&3 - $50,000.00

4.    Shoalhaven United Football Club – Install subsurface drainage Field 3 - $27,964.00

5.    Bomaderry Football Club – Construct new storage shed - $11,449.45

6.    Shoalhaven City Archers – Establish Archery Club new site - $15,328.50

7.    Bay & Basin Bombers JAFC – Install subsurface drainage - $26,796.50.

8.    Based on Shoalhaven District Football Associations Project priority listed in the applications - consider St Georges Basin Football Club – Install subsurface drainage Field 1 - $29,216.00 application for funds in the 2018/2019 budget

9.    Allocate 2017/2018 surplus of $18,291.97 to Minor Improvements Active Recreation budget for installation of Illuminators (Sportsfield Lighting – Remote Controls)

 

 

Recommendation (Syd Weller / Roger Walker)

That Council support the Sports Capital Works Partnership Program Funding – 2017/2018 to be approved for

1.    Callala District Soccer Club – Extend amenities building, $26,700.34

2.    Shoalhaven District Cricket Association – Supply wicket soil - $3,879.34

3.    Shoalhaven District Football Association – Install subsurface drainage Fields 2&3 - $50,000.00

4.    Shoalhaven United Football Club – Install subsurface drainage Field 3 - $27,964.00

5.    Bomaderry Football Club – Construct new storage shed - $11,449.45

6.    Shoalhaven City Archers – Establish Archery Club new site - $15,328.50

7.    Bay & Basin Bombers JAFC – Install subsurface drainage - $26,796.50.

8.    Based on Shoalhaven District Football Associations Project priority listed in the applications - consider St Georges Basin Football Club – Install subsurface drainage Field 1 - $29,216.00 application for funds in the 2018/2019 budget

9.    Allocate 2017/2018 surplus of $18,291.97 to Minor Improvements Active Recreation budget for installation of Illuminators (Sportsfield Lighting – Remote Controls)

CARRIED

 

 

SB17.19     Shoalhaven Sports Board - Current Projects Update

HPERM Ref: D17/262716

Susan Edwards, Unit Manager Social & Infrastructure Planning, referred to the Sports Board Strategic Plan, noting that the workshop was poorly attended and the follow-up meeting was cancelled due to lack of attendees.

David Goodman suggested that Board members should attend business chamber, CCBs and sports association meetings across the Shoalhaven to let them know about the Sports Board and what it does.

Lisa Kennedy identified the need to develop a Sports Board profile as outlined in the report and offered to draft it.  It was suggested that another Sports Board member should assist Lisa, however, no one nominated. 

Tony Hardman raised the issue of the Making Healthy Normal signage, noting that some of the stickers that were placed on concrete surfaces are starting to lift.

 

Recommendation (Item to be determined under delegated authority)

That the report be received for information.

 

RESOLVED (By consent)

1.      That the report be received for information.

2.      Lisa Kennedy, with the assistance of another Sports Board member to develop a draft Sports Board profile by mid-October and circulate it to the other Board members for their consideration prior to the draft going to the December 2017 meeting for finalisation.

3.      Staff to investigate the condition of the Making Healthy Normal signage stickers that were placed on concrete surfaces.

CARRIED

 

      

Other business

 

SB17.20     Additional Item - NSW Sport & Recreation Update, Rugby in 2018, Sussex Inlet Pony Club, Athletics Tracks

NSW Sport and Recreation Update, Keith Wallace:

  • A regular newsletter is under development that will include grant information
  • Sports subsidy scheme information will be provided when available
  • Working with the Australian Drug Foundation with regard to the use of illicit drugs in sports
  • Working on the welfare officer policy with regard to child protection and welfare
  • Assisting sporting clubs and associations regarding:
    • Strategies on how to attract volunteers
    • Governance
    • Strategic plans
    • Needs analysis

 

David Goodman advised the Group that Wollongong’s WIN Stadium will host the first Super League match held outside of Europe on Saturday, February 10, 2018. Syd Weller will attend the launch on Friday.  It is expected that there will be clinics for players in the Shoalhaven. Syd will report back to the Sports Board members.

 

Elaine Caswell raised the issue of the difficulty that the Sussex Inlet Pony Club is having in securing alternative grounds.  Susan Edwards noted that Stage 1 of the Equestrian Centre of Excellence in Berry has been completed.

 

Andrew Johnstone noted that planners of athletics tracks should be aware that it is preferable that grounds should run north south.

 

 

 

There being no further business, the meeting concluded, the time being 7.00 pm.

 

 

Mr David Goodman

CHAIRPERSON