Minutes of the Strategy and Assets Committee

 

 

Meeting Date:     Tuesday, 19 September 2017

Location:            Council Chambers, City Administrative Centre, Bridge Road, Nowra

Time:                   5.03pm

 

 

The following members were present:

 

Clr Amanda Findley - Chairperson

Clr Joanna Gash

Clr Patricia White

Clr Kaye Gartner

Clr Nina Cheyne

Clr Annette Alldrick

Clr John Levett

Clr Mitchell Pakes

Clr Greg Watson

Clr Mark Kitchener

Clr Bob Proudfoot

Mr Russ Pigg - General Manager

 

 

Election of Chairperson

RESOLVED (Clr Pakes / Clr White)                                                                                     MIN17.782

That Clr Findley be appointed as the Acting Chairperson for the Strategy and Assets Meeting of Tuesday 19 September 2017.

CARRIED

 

 

  

 

Apologies / Leave of Absence

 

An apology was received from Clr Wells and Clr Guile.

 

Confirmation of the Minutes

Motion (Clr White / Clr Cheyne)

That the Minutes of the Strategy and Assets Committee held on Tuesday 15 August 2017 be confirmed.

 

CARRIED

 

 

Mayoral Minutes

 

MMS17.8   Mayoral Minute - Integrated Transport Preliminary Investigation

HPERM Ref: D17/310816

Recommendation

That Council approve a budget of up to $8000 to undertake a preliminary desktop analysis of transport availability in the Shoalhaven with the aim to identify the gaps in the transport offering and matching Federal and State funding opportunities.

 

Recommendation (Clr Findley / Clr Gash)

That Council approve a budget of up to $8000 to undertake a preliminary desktop analysis of transport availability in the Shoalhaven with the aim to identify the gaps in the transport offering and matching Federal and State funding opportunities.

CARRIED

 

 

Deputations and Presentations

 

SB17.16 – Briefing – Fees and Charges Review; and

SA17.234 – Milton Ulladulla Croquet Club Inc – Relocate from Milton Showground

 

Mr Tony Hardman from the Sports Board made a Deputation raising concerns with the recommendation

 

SA17.250 – Objection – Licence for shipping container – Culburra Beach Orient Point Men's Shed

 

Mr Rick Neilson from the Scout Hall Men’s Shed, made a Deputation supporting the recommendation.

 

Procedural Motion - Bring Item Forward

Motion (Clr White / Clr Cheyne)

That the following matters be brought forward for consideration:

·         SB17.16 - Briefing - Fees and Charges Review (to be considered in conjunction with SA17.232)

·         SA17.250 – Objection - Licence for shipping container - Culburra Beach Orient Point Men's Shed

·         SA17.246 - Callala Bay Sailing Club - Erosion Control / Access Improvement / Revegetation Improvements and Funding Sources

 

CARRIED

 

SB17.16     Briefing - Fees and Charges Review

HPERM Ref: D17/265994

Recommendation

That:

1.    The Shoalhaven Sports Board recognise the need for additional funding for sports fields maintenance and improvement.

2.    Council consider available options, for example, user pays, levy, budget savings, in-kind contributions and sponsorship.

3.    Any proposed fees be graduated over a 3 year period.

4.    All funds collected are used only for sporting grounds.

 

RESOLVED (Clr White / Clr Watson)                                                                                   MIN17.783

That items SB17.16 and SA17.232 be referred back to an Extraordinary meeting of the Shoalhaven Sports Board and all sporting groups and peak bodies be invited to attend as observers.

For:             Clr Gash, Clr White, Clr Gartner, Clr Cheyne, Clr Alldrick, Clr Findley, Clr Levett, Clr Pakes, Clr Watson, Clr Kitchener, Clr Proudfoot and Russ Pigg

Against:    Nil

CARRIED

 

 

SA17.232   Fees and Charges Review

HPERM Ref: D17/115929

Note: This item was dealt with in conjunction with SB17.16 see MIN17.783

 

Recommendation (Item to be determined under delegated authority)

That in accordance with the Committee’s delegated authority from Council, that:

1.    Council endorse public exhibition of the Draft Sportsgrounds and Community Facilities Fees Policy (Attachment 1) for a period of 28 days

2.    Council note the LKSQ Fees and Charges review document (Attachment 2) for reference only.

3.    Council endorse public exhibition of the amended Fee Waivers, Subsidies and Support Policy (Attachment 3)

4.    Notification of the Draft documents be advertised in the local newspapers, Council website and notification to the Sports Board, sporting groups, management committees and any other relevant bodies as identified during the early consultation with regard to this review.

5.    A post exhibition report for the Draft Sportgrounds and Community Facilities Fees Policy (Attachment 1) and amended Fee Waivers, Subsidy and Support Policy (Attachment 3) be presented to a future Strategy and Assets Committee Meeting.

6.    Council approve the simplification of fees and charges to align to any Point of Sale, Finance or booking systems.

7.    Council endorse the changes to the Management Committee Guidelines (Attachment 4)

8.    Council endorse the changes to the Sportsground Management Policy (Attachment 5)

9.    Council endorse the changes to the Sports Grants Program (Capital Works) (Attachment 6)

10.  Council endorse standardisation of Fees across Tennis Courts and Halls (currently managed by 355 Management Committees) (Attachment 7)

11.  Council endorse standardisation of Fee charging methodology across sportsgrounds managed by Council and 355 Management Committees

12.  Council approve the governance structure, including the review committee and the role of Liaison and Pricing Officer, to be funded in future years by sportsground revenue if model adopted.

13.  Council support the introduction of fees for all Sportgrounds over the next 2 year period from 1 July 2018.

14.  Council approve charging for any additional ad hoc requests by Sporting Groups at a $/hour rate to recover costs.

15.  Council support the change to charging for floodlighting and electricity to be aligned to current energy prices per kw/hour ie on a cost recovery basis.

 

 

SA17.250   Objection - Licence for shipping container - Culburra Beach Orient Point Men's Shed

HPERM Ref: D17/268386

Recommendation (Item to be determined under delegated authority)

That Council resolve to proceed with a licence to the Culburra Beach Orient Point Men’s Shed for the placement of a 40ft shipping container, for the storage of equipment, at Lot 1 DP 621595, West Crescent, Culburra Beach with an expiry of the licence on the 21st June 2020.

 

RESOLVED (Clr Pakes / Clr White)                                                                                     MIN17.784

That Council resolve to proceed with a licence to the Culburra Beach Orient Point Men’s Shed for the placement of a 40ft shipping container, for the storage of equipment, at Lot 1 DP 621595, West Crescent, Culburra Beach with an expiry of the licence on the 21st June 2020.

CARRIED

 

 

SA17.246   Callala Bay Sailing Club - Erosion Control / Access Improvement / Revegetation Improvements and Funding Sources

HPERM Ref: D17/224650

Recommendation (Item to be determined under delegated authority)

That Council:

1.    Undertake minor access improvement works, including temporary ramps, this financial year in consultation with the Callala Bay Sailing Club, with funding provided from operational budgets.

2.    Proceed with design and construction of a suitable permanent beach access for sailing craft in 2018, if Council is successful with its grant application to the NSW Better Boating Now Program for upgrading of boating facilities at Callala Bay.

 

RESOLVED (Clr Pakes / Clr White)                                                                                     MIN17.785

That Council:

1.    Undertake minor access improvement works, including temporary ramps, this financial year in consultation with the Callala Bay Sailing Club, with funding provided from operational budgets.

2.    Proceed with design and construction of a suitable permanent beach access for sailing craft in 2018, if Council is successful with its grant application to the NSW Better Boating Now Program for upgrading of boating facilities at Callala Bay.

CARRIED

 

 

 

Notices of Motion / Questions on Notice

 

SA17.229   Notice of Motion - Cycleways - Road Base Trial

HPERM Ref: D17/285348

Recommendation (Item to be determined under delegated authority)

That Council initiate a 200 metre trial section of the Lake Tabourie Cycle way, being constructed by Shoalhaven Water, to experiment with the use of blue metal dust and Flobind High Performance Linear Polymer

1.    For the trial section of the cycle way to be constructed using the materials, procedures and maintenance techniques as prescribed in the background notes provided.

2.    For council to regularly monitor, compare and assess this surface with other sections of the Lake Tabourie cycle way to determine its usefulness and to provide a report on the findings.

3.    If after a substantial period of time this trial proves to be successful and has a positive cost benefit ratio, that council apply this method of construction to future cycle ways and to further trial this method on sections of selected non-bitumen roads in the Shoalhaven.

4.    That Council include in a southern Councillor Familiarity Tour, a visit to an already existing road constructed with blue metal dust and polymer, to discuss the procedure and maintenance requirements with the owner and observe its capabilities.

 

RESOLVED (Clr Kitchener / Clr Findley)                                                                             MIN17.786

That Council:

1.      Engineers review and assess using blue metal dust and Flobind High Performance Linear Polymer to determine its suitability as a surface for cycleways and report back to Council.

2.      Include in a southern Councillor Familiarity Tour, a visit to an existing road constructed with blue metal dust and polymer, to discuss the procedure and maintenance requirements with the owner and observe its capabilities.

CARRIED

 

 

 

Report of the Shoalhaven Sports Board - 6 September 2017

 

SB17.16     Briefing - Fees and Charges Review

HPERM Ref: D17/265994

 

Item dealt with earlier in the meeting see MIN17.783

 

 

SB17.18     Sports Capital Works Partnership Program - Funding

HPERM Ref: D17/226385

Recommendation

That Council support the Sports Capital Works Partnership Program Funding – 2017/2018 to be approved for:

1.    Callala District Soccer Club – Extend amenities building, $26,700.34

2.    Shoalhaven District Cricket Association – Supply wicket soil - $3,879.34

3.    Shoalhaven District Football Association – Install subsurface drainage Fields 2&3 - $50,000.00

4.    Shoalhaven United Football Club – Install subsurface drainage Field 3 - $27,964.00

5.    Bomaderry Football Club – Construct new storage shed - $11,449.45

6.    Shoalhaven City Archers – Establish Archery Club new site - $15,328.50

7.    Bay & Basin Bombers JAFC – Install subsurface drainage - $26,796.50.

8.    Based on Shoalhaven District Football Associations Project priority listed in the applications - consider St Georges Basin Football Club – Install subsurface drainage Field 1 - $29,216.00 application for funds in the 2018/2019 budget

9.    Allocate 2017/2018 surplus of $18,291.97 to Minor Improvements Active Recreation budget for installation of Illuminators (Sportsfield Lighting – Remote Controls)

 

Recommendation (Clr White / Clr Kitchener)

That:

Council support the Sports Capital Works Partnership Program Funding – 2017/2018 to be approved for:

1.    Callala District Soccer Club – Extend amenities building, $26,700.34

2.    Shoalhaven District Cricket Association – Supply wicket soil - $3,879.34

3.    Shoalhaven District Football Association – Install subsurface drainage Fields 2&3 - $50,000.00

4.    Shoalhaven United Football Club – Install subsurface drainage Field 3 - $27,964.00

5.    Bomaderry Football Club – Construct new storage shed - $11,449.45

6.    Shoalhaven City Archers – Establish Archery Club new site - $15,328.50

7.    Bay & Basin Bombers JAFC – Install subsurface drainage - $26,796.50.

8.    Based on Shoalhaven District Football Associations Project priority listed in the applications - consider St Georges Basin Football Club – Install subsurface drainage Field 1 - $29,216.00 application for funds in the 2018/2019 budget

9.    Allocate 2017/2018 surplus of $18,291.97 to Minor Improvements Active Recreation budget for installation of Illuminators (Sportsfield Lighting – Remote Controls)

CARRIED

 

 

 

Reports

 

SA17.231   Woollamia Industrial Estate - expansion

HPERM Ref: D17/264130

Note: Clr Gartner left the meeting at 6.10pm

Recommendation

That Council:

1.    Excise by subdivision the area of IN1 zoned land within Lot 17 DP 857006 to be incorporated into the industrial area.

2.    Prepare and submit a subdivision application over this land to compliment the subdivision of Lot 18 DP 1096605 (stage 5) in the adjoining Woollamia Industrial Estate owned by Council.

3.    Authorise the General Manager to sign the necessary documents to effect the subdivisions and to execute under the Seal of Council the plan of subdivision.

 

RESOLVED (Clr Proudfoot / Clr Pakes)                                                                              MIN17.787

That Council:

1.    Excise by subdivision the area of IN1 zoned land within Lot 17 DP 857006 to be incorporated into the industrial area.

2.    Prepare and submit a subdivision application over this land to compliment the subdivision of Lot 18 DP 1096605 (stage 5) in the adjoining Woollamia Industrial Estate owned by Council.

3.    Authorise the General Manager to sign the necessary documents to effect the subdivisions and to execute under the Seal of Council the plan of subdivision.

For:             Clr Gash, Clr White, Clr Cheyne, Clr Alldrick, Clr Findley, Clr Levett, Clr Pakes, Clr Watson, Clr Kitchener, Clr Proudfoot and Russ Pigg

Against:    Nil

CARRIED

 

 

SA17.232   Fees and Charges Review

HPERM Ref: D17/115929

 

Item dealt with earlier in the meeting and in conjunction with SB17.16 see MIN17.783.

 

 

SA17.233   Shoalhaven Indoor Sports Centre - Fitout

HPERM Ref: D17/284486

Note: Clr Gartner returned to the meeting at 6.16pm

 

Recommendation

That Council:

1.    Commit to funding the Shoalhaven Indoor Sports Centre Furniture Fixture Equipment (FFE) Fit-Out Requirements in the amount of $2,919,895 to be funded in the 2018/19 budget

2.    Staff continue to seek grant funding to assist with covering the costs of Fit-Out where possible.

 

Recommendation (Clr Gash / Clr Watson)

That Council:

1.    Commit to funding the Shoalhaven Indoor Sports Centre Furniture Fixture Equipment (FFE) Fit-Out Requirements in the amount of $2,919,895 to be funded in the 2018/19 budget

2.    Staff continue to seek grant funding to assist with covering the costs of Fit-Out where possible.

carried

 

 

SA17.234   Milton Ulladulla Croquet Club Inc - Relocate from Milton Showground to Ulladulla Sports Park

HPERM Ref: D17/261728

Recommendation (Item to be determined under delegated authority)

That:

1.    Council endorse the relocation of Milton Ulladulla Croquet Club Inc. from Milton Showground  to Ulladulla Sports Park in line with Croquets requirements and Council MIN17.323

2.    Council allocate $350,000 in the 2018/19 budget to undertake the relocation of the stockpile from Ulladulla Sports Park to the Ulladulla Council Depot once assessment is completed

3.    Council allocate $765,000.00 to undertake a detailed design ($15,000) in the 2017/18 budget and development of two Croquet Courts at Ulladulla Sports Park ($750,000) in the 2018/19 budget.

4.    Staff seek grant funding to assist in the delivery of this project.

5.    If Council is not in a position to fund some or all of the project, that the timeline be reconsidered.

 

RESOLVED (Clr Pakes / Clr White)                                                                                     MIN17.788

That:

1.    Council endorse the relocation of Milton Ulladulla Croquet Club Inc. from Milton Showground  to Ulladulla Sports Park in line with Croquets requirements and Council MIN17.323

2.    Council allocate $350,000 in the 2018/19 budget to undertake the relocation of the stockpile from Ulladulla Sports Park to the Ulladulla Council Depot once assessment is completed

3.    Council allocate $765,000.00 to undertake a detailed design ($15,000) in the 2017/18 budget and development of two Croquet Courts at Ulladulla Sports Park ($750,000) in the 2018/19 budget.

4.    Staff seek grant funding to assist in the delivery of this project.

5.    If Council is not in a position to fund some or all of the project, that the timeline be reconsidered.

carried

For:             Clr Gash, Clr White, Clr Gartner, Clr Cheyne, Clr Alldrick, Clr Findley, Clr Levett, Clr Pakes, Clr Watson, Clr Kitchener and Russ Pigg

Against:       Clr Proudfoot

CARRIED

 

 

SA17.235   Renaming of Bugong Fire Trail to Duffys Lane

HPERM Ref: D17/262400

Recommendation (Item to be determined under delegated authority)

That the report be received for information.

 

RESOLVED (Clr White / Clr Gash)                                                                                      MIN17.789

That the report be received for information.

CARRIED

 

 

 

Items marked with an * were resolved ‘en block’.

 

SA17.236   Local Government NSW Annual Conference 2017

HPERM Ref: D17/284701

RESOLVED* (Clr Pakes / Clr Cheyne)                                                                                MIN17.790

That Council

1.    Notes the details of the Local Government NSW Annual Conference 2017 scheduled for 4-6 December 2017 in Sydney.

2.    Authorises available Councillors to attend the conference and such attendance be deemed Council Business.

3.    Travel, registration fees, accommodation and all reasonable out-of-pocket expenses be met in accordance with its adopted policy.

 

 

SA17.237   Sustainable Economic Growth for Regional Australia - SEGRA 2017 Conference - 24 October - 28 October 2017 - Port Augusta and Upper Spencer Gulf, South Australia

HPERM Ref: D17/301780

RESOLVED* (Clr Pakes / Clr Cheyne)                                                                                MIN17.791

That Council

1.    Notes the details of the Sustainable Economic Growth for Regional Australia 2017 (SEGRA) scheduled for Tuesday 24 October – Saturday 28 October 2017 in Port Augusta, South Australia.

2.    Authorises available Councillors to attend the conference and such attendance be deemed Council Business.

3.    Travel, registration fees, accommodation and all reasonable out-of-pocket expenses be met in accordance with its adopted policy.

4.    Request Councillors attending the conference to provide a written report within 30 days of returning from the conference.

 

 

SA17.238   Pedestrian Safety - Iverison Road, Sussex Inlet

HPERM Ref: D17/236915

Recommendation

That the report on options for improving pedestrian safety by assisting residents to access the western bus stop on Iverison Road, Sussex Inlet be received for information.

 

RESOLVED (Clr Watson / Clr White)                                                                                   MIN17.792

That the report on options for improving pedestrian safety by assisting residents to access the western bus stop on Iverison Road, Sussex Inlet be received for information.

carried

For:             Clr Gash, Clr White, Clr Gartner, Clr Cheyne, Clr Alldrick, Clr Findley, Clr Levett, Clr Pakes, Clr Watson, Clr Kitchener and Russ Pigg

Against:       Clr Proudfoot

CARRIED

 

 

 

Items marked with an * were resolved ‘en block’.

 

SA17.239   Traffic Calming - Anson Street, St Georges Basin

HPERM Ref: D17/236919

RESOLVED* (Clr Findley / Clr Watson)                                                                               MIN17.793

That:

1.    The report on options for traffic calming in Anson Street, St Georges Basin be received for information.

2.    Council defer making any decision regarding additional traffic calming in Anson Street, St Georges Basin until a decision has been made regarding the Regional Development application (RA17/1000).

 

CARRIED

 

 

SA17.240   Traffic Calming - Larmer Avenue Sanctuary Point

HPERM Ref: D17/6573

RESOLVED* (Clr Findley / Clr Watson)                                                                               MIN17.794

That Council:

1.    Receive the report on the possible installation of traffic calming measures on Larmer Avenue, Sanctuary Point, southern side of Cockrow Creek bridge near The Park Drive intersections, for information; and

2.    The General Manager (Director Assets & Works) continue to monitor the intersection of Larmer Avenue and Park Drive for future grant funding opportunities for the construction of a local road roundabout to provide effective traffic management and speed control on the eastern approach to Sanctuary Point.

 

CARRIED

 

 

Items marked with an * were resolved ‘en block’.

 

SA17.241   Australian Government Black Spot Program 2017/18 - Approved Projects

HPERM Ref: D17/243201

Recommendation* (Clr Pakes / Clr Gash)

That Council

1.    Accepts the grant funding offers under the Australian Government Blackspot Program as follows:

a.    $480,000 for the proposed safety improvements on Jervis Bay Road (450m length from 0.2 – 0.65km south of Woollamia Road, Falls Creek), and authorise the expenditure on job number 86666

b.    $190,000 for a single lane mountable roundabout at the intersection of Paradise Beach Road & Kingsford Smith Crescent, Sanctuary Point, and authorise the expenditure on job number 86669

c.    $295,000 for the proposed safety improvements on The Wool Road (640m length from 0.14 – 0.78km west of Naval College Road, Worrowing Heights), and aurthorise the expenditure on job number 85829

d.    $210,000 for the proposed safety improvements on Wheelbarrow Road (1.2km length from 2.0 – 3.2km east of Woodburn Road, Woodburn), and authorise the expenditure on job number 86671

2.    The General Manager (Director Assets & Works) writes to the NSW Roads & Maritime Services (RMS) and the Federal Member for Gilmore, thanking them for their ongoing support of the Shoalhaven Community through the Australian Government Black Spot Program and for the support of the RMS staff in reviewing and supporting Council’s nominations for these important local road safety improvements.

 

CARRIED

 

SA17.242   NSW Government Country Passenger Transport Infrastructure Grants Scheme (CPTIGS) 2017/18 - 2018/19 - Approved Projects

HPERM Ref: D17/243020

Recommendation* (Clr Pakes / Clr Gash)

That Council:

1.    Accepts the grant funding offers under the NSW Government Country Passenger Transport Infrastructure Grants Scheme (CPTIGS) program, “in principle” ($180,000 for 18 new shelters), noting the advice from Transport for NSW that the locations Council has nominated have only been partially successful (subject to meeting the program conditions) and authorises the expenditure on job number 85406;

2.    Receive a further report once the list of sites has been reviewed and more details, including estimate of costs are available; and

3.    The General Manager (Director Assets & Works) writes to Transport for NSW, and the Local Members of Parliament (for Kiama and South Coast), thanking them for their support of the Shoalhaven Community through the NSW CPTIGS program, however advising that it is Council’s intention to review the approved list, in consultation with the community, and seek approval from Transport for NSW of a revised list of projects following consultation and once full details and costs are known.

 

CARRIED

 

SA17.243   NSW Government Aboriginal Communities Program 2017/18 - Approved Projects

HPERM Ref: D17/279844

Recommendation* (Clr Pakes / Clr Gash)

That Council:

1.    On behalf of the Jerrinja Local Aboriginal Land Council, accept the grant funding offers under the NSW Government Aboriginal Communities Program as follows:

a.    $95,000 for footpath and associated kerb ramp works, part of First Street (the western section, west of Fourth Street, as well as the full length of Third and Fourth Streets) at Jerrinja (Orient Point) community, and authorise the expenditure of job number 49038

b.    $155,000 for pavement works; part of First Street (the eastern section, east of Fourth Street) and all of Second Street, at Jerrinja (Orient Point) community, and authorise the expenditure on job number 49038

c.    $195,000 for pavement works, part of First Street (the western section, west of Fourth Street), as well as all of Third and Fourth Streets) at Jerrinja (Orient Point) community, and authorise the expenditure on job number 49038

2.    Authorise the General Manager (Director Assets & Works) to coordinate resources to enable the effective and timely delivery of the works in consultation with Jerrinja Local Aboriginal Land Council.

3.    The General Manager (Director Assets & Works) writes to the NSW Roads & Maritime Services, and the Local Members of Parliament (for Kiama and South Coast), thanking them for their support of the Shoalhaven Aboriginal Community through the new NSW Aboriginal Communities program and for the support of RMS staff in reviewing and supporting the nominations for these important local road safety improvements.

 

CARRIED

 

SA17.244   State Government Active Transport Program 2017/18 - Approved Projects

HPERM Ref: D17/243216

Recommendation* (Clr Pakes / Clr Gash)

That Council:

1.    Accepts the grant funding offers under the NSW State Government Active Transport Program as follows:

a.    $1,500,000 for “Round the Bay” shared user path and associated works including a new Moona Moona Creek shared user path bridge, Callala Bay Headland and ‘way finding’ signage generally in accordance with Council’s Restart Illawarra (Environment & Tourism fund) nomination and other key shared user path links and authorise the expenditure on job number 86020;

b.    $190,000 for the construction of a shared user path and associated works on Vincent and Twyford Streets, Vincentia, and authorises the expenditure on job number 86147;

c.    $150,000 for the construction of Stage 1 of the proposed shared user path and associated works on Deering Street, Ulladulla, and authorises the expenditure on job number 86148;

d.    $50,000 for the construction of a pedestrian refuge and associated kerb and pram ramp adjustments on Green Street (at the intersection of the Princes Highway) Ulladulla, and authorises the expenditure on job number 86919; and

e.    $10,000 for Bike parking facilities (bike racks) installed at various locations across the city, and authorises the expenditure on job number 85438.

2.    As a consequence of this grant, the $640,000 allocated by Council to the Moona Moona Creek shared user path bridge project (job number 86020) be reallocated to the Chris Creek shared user path bridge project.

3.    The General Manager (Director Assets & Works) writes to the NSW Roads & Maritime Services, and the Local Members of Parliament (for Kiama and South Coast), thanking them for their ongoing support of the Shoalhaven Community through the NSW Active Transport Program and for the support of RMS staff in reviewing and supporting Council’s nominations for these important local safety and accessibility improvements.

 

CARRIED

 

SA17.245   NSW Government Safer Roads Program - Local Government Roads 2017/18 and 2018/19 - Approved Projects

HPERM Ref: D17/279849

Recommendation* (Clr Pakes / Clr Gash)

That Council

1.    Accepts the grant funding offers under the NSW Government Safer Roads (Local Government Roads) Program as follows:

a.    $425,000 for the safety improvements on Bolong Road, from east of Broughton Creek to the northern side of Askeaton Park ($300,000 in 2017/18 and $125,000 in 2018/19), and authorise the expenditure on job number 86637

b.    $130,000 in 2018/19 for a single lane roundabout at the intersection of Illaroo Road and Page Avenue, North Nowra, and authorise the expenditure on job number 86665

c.    $140,000 in 2018/19 for a single lane roundabout at the intersection of Mitchell Parade and Donlan Avenue, Mollymook, and authorise the expenditure on job number 86668

d.    $145,000 in 2018/19 for the safety improvements on Jervis Bay Road, Falls Creek (channelised intersection treatment at the intersection of Gardners Road), and authorise the expenditure on job number 86667

e.    $640,000 for the safety improvements on Bolong Road, from north of Coolangatta Road to the northern side of Gerroa Road intersection ($450,000 in 2017/18 and $190,000 in 2018/19), and authorise the expenditure on job number 86639

f.     $1,450,000 for the safety improvements on Currarong Road, from chainage 7.7km to chainage 11.5km ($1,000,000 in 2017/18 and $450,000 in 2018/19, and authorise the expenditure on job number 86642

2.    The General Manager (Director Assests & Works) writes to the NSW Roads & Maritime Services and the Local Members of Parliament (Kiama and South Coast) thanking them for their ongoing support of the Shoalhaven Community through the NSW Safer Roads Program and for the support of RMS staff in reviewing and supporting Council’s nominations for these important local road safety improvements.

 

CARRIED

 

SA17.246   Callala Bay Sailing Club - Erosion Control / Access Improvement / Revegetation Improvements and Funding Sources

HPERM Ref: D17/224650

 

Item dealt with earlier in the meeting see MIN17.785.

 

 

 

Items marked with an * were resolved ‘en block’.

 

SA17.247   Proposed Lease - 39 Shoalhaven Street, Nowra - Shoalhaven Community Preschool Incorporated

HPERM Ref: D17/257463

Recommendation* (Clr Watson / Clr Levett)

That Council, in its capacity as manager of the Shoalhaven Street (R1003208) Reserve Trust:

1.    Enter into a 5 year lease agreement with a 5 year option period with Shoalhaven Community Preschool Incorporated for the use and occupation of 39 Shoalhaven Street, Nowra with incremental increases in rent for the first 3 years as follows:

a.    Year 1 - $2,127.54 plus GST;

b.    Year 2 - $4,255.09 plus GST; and

c.    Year 3 - $7,091.82 plus GST;

with CPI increases from year 3 to year 5 and a review at the commencement of the option period; and

2.    Make adjustments in the FY 17/18 Quarter 1 financial review and make provisions in the FY 18/19 budget for the following sums to job number 13938 to cover the additional subsidised rent in the first 2 years (if required by Department of Primary Industries – Lands & Forestry):-

a.    Year 1 - $4,964.28 plus GST (if applicable);

b.    Year 2 - $2,836.73 plus GST (if applicable).

3.    Authorise the General Manager to finalise any lease terms and to sign all documentation required to give effect to this resolution and to affix the Common Seal of the Council of the City of Shoalhaven to all documentation required to be sealed.

 

CARRIED

 

SA17.248   Proposed Lease - 101 Jervis Street, Nowra - Lyrebird Preschool Kindergarten Incorporated

HPERM Ref: D17/258659

Recommendation * (Clr Watson / Clr Levett)

That Council:

1.    Enter into a 5 year lease agreement with a 5 year option period with Lyrebird Preschool Kindergarten Incorporated for the occupation of 101 Jervis Street, Nowra for the purpose of a community preschool with incremental increases in rent for the first 3 years as follows:

a.    Year 1 - $1,695.30 plus GST;

b.    Year 2 - $3,390.60 plus GST; and

c.    Year 3 - $5,651.00 plus GST;

with CPI increases for years 4 & 5 and a review to market under the provisions of the rental assessment framework at the commencement of the option period; and

2.    Approve the allocation of rent received under the lease agreement into the Property Reserve restricted account; and

3.    Authorise the General Manager to sign all documentation required to give effect to this resolution and to affix the Common Seal of the Council of the City of Shoalhaven to all documentation required to be sealed.

 

CARRIED

 

SA17.249   Classification of Land - 125 Moss Vale Road Cambewarra

HPERM Ref: D17/262081

Recommendation

That Council resolve to classify the land described as Lot 262 DP794245 known as 125 Moss Vale Road, Cambewarra as Operational Land.

 

Recommendation (Clr Watson / Clr Alldrick)

That Council resolve to classify the land described as Lot 262 DP794245 known as 125 Moss Vale Road, Cambewarra as Operational Land.

CARRIED

 

SA17.250   Objection - Licence for shipping container - Culburra Beach Orient Point Men's Shed

HPERM Ref: D17/268386

 

Item dealt with earlier in the meeting see MIN17.784.

 

 

SA17.251   Tenders - Bitumen Spray Sealing of Pavements - October 2017 - June 2018

HPERM Ref: D17/301580

Recommendation (Item to be determined under delegated authority)

That Council consider a separate confidential report in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.

 

RESOLVED (Clr Pakes / Clr Proudfoot)                                                                              MIN17.795

That Council consider a separate confidential report in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.

CARRIED

 

 

SA17.252   Review of Policy on Waiving of Development Application Fees and Other Fees for Charitable Organisations and Community Groups

HPERM Ref: D17/268470

Recommendation (Item to be determined under delegated authority)

That Council adopt the reviewed Policy on Waiving of Development Application Fees and other Fees for Charitable Organisations and Community Groups (POL17/10) with the minor amendments as shown in the attached draft Policy.

 

RESOLVED (Clr Gartner / Clr Pakes)                                                                                  MIN17.796

That Council adopt the reviewed Policy on Waiving of Development Application Fees and other Fees for Charitable Organisations and Community Groups (POL17/10) with the minor amendments as shown in the attached draft Policy.

CARRIED

 

 

SA17.253   Hoarding and Domestic Squalor

HPERM Ref: D16/314344

Recommendation (Item to be determined under delegated authority)

That the Committee:

1.    Adopt the attached procedure for dealing with complaints concerning hoarding and/or squalor.

2.    Support in principle the formation of a local inter-agency forum on hoarding and squalor.

3.    Consider allocating a budget of $50,000 per annum in future financial years, to be used for emergency clean-up of hoarding and squalor, pollution incidents including water and land pollution, orphan waste and the like.

 

RESOLVED (Clr White / Clr Cheyne)                                                                                   MIN17.797

That the Committee:

1.    Adopt the attached procedure for dealing with complaints concerning hoarding and/or squalor.

2.    Support in principle the formation of a local inter-agency forum on hoarding and squalor.

3.    Consider allocating a budget of $50,000 per annum in future financial years, to be used for emergency clean-up of hoarding and squalor, pollution incidents including water and land pollution, orphan waste and the like.

CARRIED

 

 

SA17.254   NSW Heritage Grants Program 2017/2018 - Shoalhaven Local Heritage Assistance Fund

HPERM Ref: D17/262482

Recommendation (Item to be determined under delegated authority)

That the Committee endorse the allocation of Shoalhaven Local Heritage Assistance Funds for the 2017/2018 program as listed in Attachment 1 to this report.

 

RESOLVED (Clr Watson / Clr Gartner)                                                                                MIN17.798

That the Committee endorse the allocation of Shoalhaven Local Heritage Assistance Funds for the 2017/2018 program as listed in Attachment 1 to this report.

CARRIED

 

 

SA17.255   Acquisition of easement over Crown land at Cunjurong Point

HPERM Ref: D17/255044

Recommendation

That:

1.    Council resolve to compulsorily acquire an Easement for Electricity Purposes 10 wide & variable over Crown land Lot 482 DP823199, being the area of an existing Easement for Access and Water Supply Pipeline 10 wide & variable shown highlighted green on DP641175 marked ‘Attachment 1’.

2.    Council pay compensation as determined by the Valuer General and ancillary costs for the acquisition in accordance with the Land Acquisition (Just Terms Compensation) Act 1991, from Council’s Water Fund.

3.    The necessary application be made to the Minister for Local Government and the Governor for approval to the acquisition under the Local Government Act 1993.

4.    The Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed.

 

Recommendation (Clr Cheyne / Clr Gash)

That:

1.    Council resolve to compulsorily acquire an Easement for Electricity Purposes 10 wide & variable over Crown land Lot 482 DP823199, being the area of an existing Easement for Access and Water Supply Pipeline 10 wide & variable shown highlighted green on DP641175 marked ‘Attachment 1’.

2.    Council pay compensation as determined by the Valuer General and ancillary costs for the acquisition in accordance with the Land Acquisition (Just Terms Compensation) Act 1991, from Council’s Water Fund.

3.    The necessary application be made to the Minister for Local Government and the Governor for approval to the acquisition under the Local Government Act 1993.

4.    The Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed.

CARRIED

 

 

SA17.256   Acquisition of Crown land and Easement for Access at Vincentia

HPERM Ref: D17/276897

Recommendation

That:

1.    Council resolve to compulsorily acquire from the Crown:

a.    Part of Crown land Lot 1 DP608937 at Captain Street Vincentia, shown as proposed Lot 1 on the attached draft survey plan.

b.    An Easement for Right of Access 4.555 wide & variable over Crown land Lot 1 DP608937, marked (E) on the attached draft survey plan.

2.    Council pay compensation and costs associated with the acquisition, in accordance with the provisions of the Land Acquisition (Just Terms Compensation) Act 1991, from Council’s Sewer Fund.

3.    The necessary application be made to the Minister for Local Government and the Governor. The acquisition is to be carried out under the Local Government Act 1993.

4.    The land to be acquired be classified as Operational land in accordance with Section 31(2) of the Local Government Act 1993

5.    The Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed.

 

Recommendation (Clr Cheyne / Clr Alldrick)

 

That:

1.    Council resolve to compulsorily acquire from the Crown:

a.    Part of Crown land Lot 1 DP608937 at Captain Street Vincentia, shown as proposed Lot 1 on the attached draft survey plan.

b.    An Easement for Right of Access 4.555 wide & variable over Crown land Lot 1 DP608937, marked (E) on the attached draft survey plan.

2.    Council pay compensation and costs associated with the acquisition, in accordance with the provisions of the Land Acquisition (Just Terms Compensation) Act 1991, from Council’s Sewer Fund.

3.    The necessary application be made to the Minister for Local Government and the Governor. The acquisition is to be carried out under the Local Government Act 1993.

4.    The land to be acquired be classified as Operational land in accordance with Section 31(2) of the Local Government Act 1993

5.    The Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed.

CARRIED

 

 

SA17.257   The ECOCITY Conference

HPERM Ref: D17/284985

Recommendation (Item to be determined under delegated authority)

That Council

1.    Receive the report from Clr Nina Cheyne and Clr Amanda Findley on the ECOCITY Conference for information.

2.    Work collaboratively with the Sustainable Futures committee to implement strategies that enhance a sustainable, economical and healthy city.

 

RESOLVED (Clr Cheyne / Clr Findley)                                                                                MIN17.799

That Council:

1.    Receive the report from Clr Nina Cheyne and Clr Amanda Findley on the ECOCITY Conference for information.

2.    Work collaboratively with the Sustainable Futures committee to implement strategies that enhance a sustainable, economical and healthy city.

CARRIED

 

 

 

Confidential Reports

 

Pursuant to Section 10A(4) the public were invited to make representation to the meeting before any part of the meeting is closed, as to whether that part of the meeting should be closed.

 

No members of the public made representations.

 

RESOLVED (Clr Pakes / Clr Levett)

That the press and public be excluded from the Meeting, pursuant to section 10A(1)(a) of the Local Government Act, 1993, to consider the following items of a confidential nature.

                       

CSA17.15       Tenders – Bitumen Spay Sealing of Pavements - October 2017 - June 2018

Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.10(A)(2)(d)(i)

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to undermine competitive neutrality in connection with any functions of an agency in respect of which it competes with any person or otherwise place an agency at a competitive advantage or disadvantage in any market.

 

CARRIED

 

 

The meeting moved into confidential the time being 6.39pm.

 

 

The meeting moved into open session, the time being 6.41pm.

 

 

Report from confidential session

 

The following resolutions of the meeting, whilst closed to the public, were made public.

 

CSA17.15  Tenders – Bitumen Spay Sealing of Pavements - October 2017 - June 2018

HPERM Ref: D17/301373

RESOLVED                                                                                                                        MIN17.800C

That Council:

1.    Accept the Tender from Fulton Hogan to be the Primary Contractor for Bitumen Spray Sealing of Pavements throughout the Shoalhaven City Council Region including the Schedule of Rates at Attachment 1 of this report (Council file reference D17/301259);

2.    Enter into contracts with Downer Edi, Roadworx, Colas, Rural Bitumen Services and State Asphalt Services as Secondary Contractors to undertake works where Fulton Hogan are unable to deliver a portion of works in accordance with the provisions of their contract; 

3.    Use Rural Bitumen Services as the preferred secondary contractor where the portion of works is within their resource capacity;

4.    Contract documents and any other associated documents be executed on behalf of the Council in accordance with cl165 of the Local Government Regulation by the General Manager (Director of Assets & Works);

5.    Authorise the General Manager (Director of Assets & Works) to adjust the contract for variations and extensions for components under the contract.

CARRIED

 

 

 

 

There being no further business, the meeting concluded, the time being 6.41pm.

 

 

Clr Findley

CHAIRPERSON