Shoalhaven Arts Board

 

 

Meeting Date:     Thursday, 07 September, 2017

Location:            Jervis Bay Rooms 1 & 3, City Administrative Centre, Bridge Road, Nowra

Time:                   1:00pm

 

 

Please note: Council’s Code of Meeting Practice permits the electronic recording and broadcast of the proceedings of meetings of the Council which are open to the public. Your attendance at this meeting is taken as consent to the possibility that your image and/or voice may be recorded and broadcast to the public.

 

 

Agenda

 

1.    Apologies

2.    Confirmation of Minutes

·      Shoalhaven Arts Board - 15 June 2017....................................................................... 1

3.    Declarations of Interest

4.    Reports

AB17.18...... Draft Arts Board Strategic Plan 2017 - 2021.................................................. 7

AB17.19...... Council Policy Revision - South Coast Cooperative Libraries Collection Development Policy............................................................................................................ 10

AB17.20...... Arts Board Awards Cancellation & Future Use of Dedicated Fund............. 12

AB17.21...... Shoalhaven Arts Board Grants 2017/18...................................................... 15                         

5.    General Business


 

 Shoalhaven Arts Board – Thursday 07 September 2017

Page ii

 

Membership

Clr John Wells – Chairperson

Clr Findley - Mayor

Clr Kaye Gartner

Clr John Levett

Mr Ian Grant

Ms Alison Chiam

Ms Karen Morrow Akehurst

Ms Barbara Dawson

Dr. Peter Lavelle

 

Quorum – Majority of the members.

 

Purpose

a)    To contribute to and develop strategy and policy both for the Shoalhaven City Council as well as in alignment with the Region.

b)    To develop and implement policy, planning and vision for the broad arts within existing resources and use a co-opted panel of peers for professional advice. They include:

·         Visual Arts

·         Heritage and Museum Sector

·         Literature

·         Performing Arts

c)    Advocate and maintain specific arts related portfolios.

Advocate and promote Board recommendations.

 

Delegated Authority

·         Act within adopted budgets aligning with Council’s strategic plans and document, and make recommendations on the arts to Council

·         Appoint suitable representatives to fill casual vacancies on a set term basis

·         Inform and recommend policy for arts related funding programs, and where required by Council, vote on related matters

·         Establish a peer panel of professionals, experts and practitioners across art forms, heritage and cultural platforms to be co-opted as needed for input and advice to the Shoalhaven Arts Board

·         Establish a Shoalhaven Arts Foundation:

o   To support the development and enrichment of broad arts across the Shoalhaven including visual, heritage, literature & performing arts

o   To ensure that the Foundation in its governance, membership and charter are independent/ and at arms-length from Council yet works in concert with the Shoalhaven Arts Board, Council and the community needs

o   To fundraise and develop a sustainable principal investment to generate ongoing grant funds

 

Relevant staff will work collaboratively with the Shoalhaven Arts Board to:

·         Develop and implement activities to achieve objectives in line with the Shoalhaven Arts Board recommendations, the Council’s policies and corporate plan

 


 

 

 

 

Minutes of the Shoalhaven Arts Board

 

 

Meeting Date:     Thursday, 15 June 2017

Location:            Jervis Bay Rooms, City Administrative Centre, Bridge Road, Nowra

Time:                   1.00pm

 

 

The following members were present:

 

Clr John Wells - Chairperson

Clr Kaye Gartner

Clr John Levett

Ms Merilynn Weiss

Ms Alison Chiam

 

Others present:

 

Jane Lewis – Section Manager, Recreation Community & Culture

Sarah Taylor – Unit Manager, Library Services

Karen Patterson – Shoalhaven Entertainment Centre Manager

Fiona McFadyen – Acting Unit Manager, Arts and Culture

 

 

 

 

Apologies / Leave of Absence

 

An apology was received from Robert Swieca and Ian Grant

 

 

Confirmation of the Minutes

RESOLVED (Clr Levett / Merilynn Weiss)

 

That the Minutes of the Shoalhaven Arts Board held on Thursday 02 March 2017 be confirmed.

CARRIED

 

 

 

Declarations of Interest

 

Clr WellsAB17.11   Policy Changes and Reaffirmation - Shoalhaven City Art Collection - Acquisition and Management – pecuniary interest declaration – Has a significant work of art on loan to Shoalhaven City Council – Will leave the room and will not take part in discussion or vote.

 

Alison Chiam – AB17.9 Shoalhaven Arts Board Vacancies – has been recommended for membership on the Committee  will leave the room and will not take part in discussion or vote.

 

 

 

Procedural Motion

RESOLVED (Clr Wells / Clr Gartner)

That Items AB17.9 & AB17.11 to be referred to Council directly for determination as members of the Committee have conflicts of interest and will not be able to vote, i.e. there will not be sufficient numbers for a quorum to enable the vote.  It was noted that comments or queries may be made to staff, which, if required, may be included as a supplementary note in the report to Council..

CARRIED

 

 

 

Procedural Motion - Adjournment of Meeting

RESOLVED (Clr Gartner / Clr Levett)

That the meeting be adjourned to allow an inspection of the sculpture at the Shoalhaven Entertainment Centre.

CARRIED

 

The meeting adjourned at 1.10 pm

 

 

Procedural Motion - Resumption of Meeting

RESOLVED (Clr Gartner / Clr Levett)

That the meeting be resumed.

CARRIED

 

The meeting reconvened at 1.25 pm.

The following members were present:

Clr John Wells - Chairperson

Clr Kaye Gartner

Clr John Levett

Ms Merilynn Weiss

Ms Alison Chiam

 

 

Reports

 

AB17.9       Shoalhaven Arts Board - Vacancies

HPERM Ref: D17/134570

Recommendation

1.    That Karen Morrow Akehurst be appointed to the Shoalhaven Arts Board as a community member for a term to expire on 30 June 2019.

2.    That Barbara Dawson be appointed to the Shoalhaven Arts Board as a community member for a term to expire on 30 June 2019.

3.    That Peter Lavelle be appointed to the Shoalhaven Arts Board as a community member for a term to expire on 30 June 2019.

4.    That Alison Chiam be appointed to the Shoalhaven Arts Board as a community member for a term to expire on 30 June 2019.

5.    Thank Merilynn Weiss and Robert Swieca for their contribution and service to the Shoalhaven Arts Board.

Note: this item (AB17.9 Shoalhaven Arts Board Vacancies) has been referred directly to Council for determination as members of the Committee have conflicts of interest and will not be able to vote, i.e. there will not be sufficient numbers for a quorum to enable the vote. 

 

AB17.10     Policy Changes - Public Art Policy POL12/351

HPERM Ref: D17/72726

Recommendation

That Council place the revised Public Art Policy on Public Exhibition for a 28 days and if no significant adverse comment is received the Policy be deemed adopted.

 

Recommendation (Clr Gartner / Alison Chiam)

That

1.   The words “and the proceeds from the sale shall be added to the arts collection reserve” be added to page 4 of the Public Art Policy

2.   Council place the revised Public Art Policy on Public Exhibition for a 28 days and if no significant adverse comment is received the Policy be deemed adopted.

 

 

AB17.11     Policy Changes and Reaffirmation - Shoalhaven City Art Collection - Acquisition and Management

HPERM Ref: D17/72839

Recommendation

That the Shoalhaven Arts Board reaffirm the Shoalhaven City Art Collection – Acquisition and Management policy with the proposed changes as outlined in the attachment. 

1.      Name change from Shoalhaven City Arts Centre to Shoalhaven Regional Gallery

2.    Minor changes to Section 3 Provisions, sub-section 3.2 Gifts and Donations

3.    Minor changes to Section 4 Procedures:

a.   Sub-section 4.2 Accession

b.   Sub-section 4.3 Deaccessioning

 

Note: this item (AB17.11 Policy changes and reaffirmation, Shoalhaven City Art Collection, Acquisition and Management) has been referred directly to Council for determination as members of the Committee have conflicts of interest and will not be able to vote, i.e. there will not be sufficient numbers for a quorum to enable the vote. 

 

AB17.12     Shoalhaven Arts Board - Resignation - Warwick Keen

HPERM Ref: D17/130230

Recommendation (Item to be determined under delegated authority)

That the Shoalhaven Arts Board accept the resignation from Warwick Keen.

 

RESOLVED (Clr Wells / Clr Gartner)

That:

1.      The Shoalhaven Arts Board accept the resignation from Warwick Keen

2.    Council write to Mr Keen to thank him for his contribution and service to the Board

 

CARRIED

 

 

AB17.13     Draft Arts Board Strategic Plan 2017 - 2020

HPERM Ref: D17/132458

Clr Wells thanked staff for the work done on the document and the additional work undertaken on the presentation.  Clr Wells encouraged members to consider what area of the Strategic Plan they would like to concentrate their efforts on.

Alison Chiam suggested there are changes needed. Jane asked, are there major flaws with the document, if not, propose to adopt and then review in 12 months.

 

Recommendation

That Council adopt the draft Shoalhaven Arts Board – Arts and Cultural Strategic Plan ‘smART IDeals’ 2017 - 2021

 

RESOLVED (Clr Levett / Alison Chiam)

1.      The Arts Board note the draft Strategic Plan

2.    The plan be circulated to members

3.    Any amendments/comments be considered by the Committee prior to the Plan being adopted

4.    Schedule a Shoalhaven Arts Board workshop and hold an induction session for new Board members prior to the workshop.

CARRIED

 

 

AB17.14     Policy Review - Shoalhaven Arts Board Terms of Reference

HPERM Ref: D17/132516

Recommendation

That Council adopt the revised Shoalhaven Arts Board Terms of Reference

 

Recommendation (Clr Levett / Clr Gartner)

That

1.      On page 3 of the Terms of Reference insert the word “practice” in the first dot point

2.    Council adopt the revised Shoalhaven Arts Board Terms of Reference

CARRIED

 

 

AB17.15     Council Policy Revision - Internet, Operation and Children's

HPERM Ref: D17/133598

Recommendation

That Council adopt the revision of the following policies as detailed in this report:

·    Shoalhaven Libraries – Operations

·    Shoalhaven Libraries – Internet

·    Shoalhaven Libraries – Children’s

 

 

Recommendation (Clr Gartner / Merilynn Weiss)

That Council adopt the revision of the following policies as detailed in this report:

·    Shoalhaven Libraries – Operations

·    Shoalhaven Libraries – Internet

·    Shoalhaven Libraries – Children’s

 

CARRIED

 

 

AB17.16     Arts Board Awards

HPERM Ref: D17/150635

Clr Wells spoke about the proposed changes to the Arts Board Awards. Members discussed giving gift baskets from local producers to prize winners and agreed that this can be considered closer to the time.

Clr Wells noted that for the first time, the category, Outstanding Volunteer Award, has been dropped.  It will be proposed that the Arts outstanding volunteer will be recognized at the Mayor’s morning tea to acknowledge other volunteers.

Recommendation (Merilynn Weiss / Clr Wells)

1.       That the Shoalhaven Arts Board Awards sub-committee continues to work with the Riverfest committee members to scope, plan and finalise the inclusion of the Shoalhaven Arts Awards at an event on October 20, 2017.

 

2.       Shoalhaven Arts Board Awards sub-committee finalise the budget for the Shoalhaven Arts Awards. This is contingent on the Council revoting the 2016-17 balance of funds allocated in Job Number 21596/10722 of $9,143 to enable the awards to be held beyond June 2017.

3.       A new structure for the Awards be implemented which comprises four categories, with each award winner to receive a cash prize of $500, and a certificate.

CARRIED

 

 

General Business

 

AB17.17     Additional Item - Arts Centre, Entertainment Centre, Libraries and Chairpersons Update

 

Arts Centre – Fiona McFadyen, Acting Unit Manager Arts and Culture, provided the following update.

  • All art exhibition openings have been well attended.  Invitations will be extended to the Board members.
  • Rebranding being undertaken.
  • The Vernon Collection Management has been installed and staff trained.
  • School excursions at the Gallery have received great feedback.
  • Artist in residence (Sound art) - happening later in the year and will be on show in 2018.

 

Shoalhaven Entertainment Centre - Karen Patterson, Shoalhaven Entertainment Centre Manager, provided the following update.

  • The Centre continues to be very busy
  • 520 people attended today’s morning matinee (the previous highest attendance was 395)
  • Post show dining was sold out.
  • There have been increased number of enquiries from international acts
  • Keeping a lost business register to assist future planning.
  • Karen spoke about how the Centre program is developed and factors to consider

 

Libraries - Sarah Taylor, Unit Manager Library Services, provided the following update.

  • Very busy in all the libraries
  • The furniture order has just been placed for Nowra, with refiguring of the library layout happening in the next 2 to 3 months to assist in creating a more contemporary library space
  • Milton library now open from 9.30am to 5 pm, 3 days per week with support from volunteers
  • There has been a slight modification to Ulladulla library space for children’s activities.  This has been changed into more computer space.
  • The Nowra flood boat is at the Ulladulla Shipwrights being worked on, and it is expected to be finished by the end of July 2017. Looking for permanent housing. There is a proposal, done in conjunction with Berry, to have both flood boats entered on the State Heritage Register.
  • The GenConnect initiative is a  school program, where children assist ‘older’ adults with using computers, it is very successful
  • Successful grant for additional mobile library for southern Shoalhaven - $140,000 received 

 

Clr Gartner raised concerns regarding the effect of changes to library and meeting rooms in Vincentia.

 

Chairperson: Clr Wells provided the following update:

  • Wrote the foreword and officially opened the Shoalhaven City Eisteddfod Awards
  • Attended the opening of the Elyard exhibition at the Nowra Museum
  • Will represent the Shoalhaven Arts Board at the Eisteddfod Awards this Sunday

 

Clr Levett commented that  different types of music seems to be missing in the Shoalhaven and there needs more happening for younger people. Karen agreed that more work needs to be done, and a point of difference needs to be created.  Karen also noted that a programming plan is being developed. Work is ongoing to create new networks and to learn the community’s appetite for entertainment. 

 

 

 

 

There being no further business, the meeting concluded, the time being 2.30 pm.

 

 

Clr John Wells

CHAIRPERSON

 

 

 

 


 

 Shoalhaven Arts Board – Thursday 07 September 2017

Page 7

 

 

AB17.18     Draft Arts Board Strategic Plan 2017 - 2021

 

HPERM Ref:       D17/261551

 

Group:                Finance Corporate & Community Services Group 

Section:              Recreation Community & Culture

 

    

 

Purpose / Summary

To recommend for adoption by Council the Draft Shoalhaven Arts Board – Arts & Cultural Strategic Plan “smART Ideals 2017 – 2021”.

 

Recommendation

That Council adopt the draft Shoalhaven Arts Board – Arts & Cultural Strategic Plan “smART Ideals 2017 – 2021”

 

 

Options

1.    As Recommended

Implications: Adoption of the draft Shoalhaven Arts Board - Arts & Cultural Strategic Plan “smART Ideals 2017 – 2021” provides a clear framework and strategic direction for the Arts Board and will assist in supporting grant funding applications.

 

2.    Provide an alternate recommendation

Implications: Unknown at present - however this may delay the adoption of the draft Shoalhaven Arts Board - Arts & Cultural Strategic Plan “smART Ideals 2017 – 2021” and the implementation of the Plan.

 

3.    Decline to adopt the draft Shoalhaven Arts Board - Arts & Cultural Strategic Plan “smART Ideals 2017 – 2021”

Implications: This will result in no clear framework and strategic direction for the Arts Board and may hinder the securing of grant funding applications.

 

Background

The Shoalhaven Arts Board Strategic Plan was due for review, with the previous Plan ‘smARTspaces’ having served the Board well over this period of time.  Following the review of the Shoalhaven Arts Board and the adoption of new Terms of Reference - which broadened the scope to focus on literary, performing arts, heritage and museums (where funded) in addition to visual arts, it has been necessary prepare a new Shoalhaven Arts Board Arts & Cultural Strategic Plan to include these sectors in the Plan.

The draft Shoalhaven Arts Board - Arts & Cultural Strategic Plan “smART Ideals 2017 -2021” was prepared through two (2) facilitated workshops initially involving the members of the Shoalhaven Arts Board and built on the initial foundation work undertaken by community members of the Board and Council staff.

 

 

The Board at its meeting in June 2017 resolved that:

“1.   The Arts Board note the draft Strategic Plan

2.    The plan be circulated to members

3.    Any amendments/comments be considered by the Committee prior to the Plan being adopted

4.    Schedule a Shoalhaven Arts Board workshop and hold an induction session for new Board members prior to the workshop.”

 

A further workshop with the Shoalhaven Arts Board members, including those newly appointed, was held on 10 August 2017.  The Board discussed and agreed to changes to:

 

·    Insert page numbering,

·    Several Strategies and Indicators,

·    Include links to relevant Council public documents related to the Boards portfolio.

 

The Board requested that the updated draft of the Arts Board Strategic Plan be circulated to members for a final review ahead of being resubmitted to the next Board meeting in September 2017.

 

The Plan clearly articulates the Vision, Mission and Values of the Shoalhaven Arts Board and sets out goals, Strategies and Success Indicators.  A copy of the Plan will be distributed at the meeting.

 

The implementation and delivery of aspects of the Plan, including the annual review, evaluation and reporting will require ongoing input and support of the Arts Board members.  A review of the current sub-committees, portfolios and membership therein will be undertaken at the September Board meeting once new community members have been appointed to the Board.

 

The adoption and implementation of the draft Shoalhaven Arts Board Arts & Cultural Strategic Plan ‘smART IDeals’ will be beneficial when applying for grants and may assist in the securing of funding as will enable a clear demonstration of ow the project aligns with Council’s strategic direction for arts and culture.

 

Community Engagement

The Shoalhaven Arts Board members have been actively involved in the development of the draft Shoalhaven Arts Board - Arts & Cultural Strategic Plan ‘smART IDeals’.

 

Policy Implications

There are no policy implications arising from the adoption of the draft Shoalhaven Arts Board Arts & Cultural Strategic Plan ‘smART IDeals’.

 

Financial Implications

There are no current budget implications arising from the adoption of the draft Shoalhaven Arts Board Arts & Cultural Strategic Plan ‘smART IDeals’.

Further reports will be submitted should the need arise which are outside the Shoalhaven Arts Board delegation.

 


 

 Shoalhaven Arts Board – Thursday 07 September 2017

Page 9

 

 

AB17.19     Council Policy Revision - South Coast Cooperative Libraries Collection Development Policy

 

HPERM Ref:       D17/261794

 

Group:                Finance Corporate & Community Services Group 

Section:              Recreation Community & Culture

 

Attachments:     1. South Coast Libraries - Collection Development Policy (under separate cover)

 

    

 

Purpose / Summary

To review and reaffirm the South Coast Cooperative Libraries Collection Development Policy

 

Recommendation

That Council adopt the revision of the South Coast Cooperative Libraries Collection Development Policy

 

 

Options

1.    Adopt the recommendation

Implications: This will allow the inclusion of changes to make the relevant policies appropriate and current.

 

2.    Amend the recommendation

Implications: Unknown at this stage.

 

3.    Rescind the Policies

Implications: Not recommended as this will result in a loss of provision and controls for the relevant Policy.

 

Background

The South Coast Cooperative Libraries Collection Development Policy has been developed over a number of years and has been reviewed in line with current implementation, legislation and community feedback.  This Policy covers South Coast Cooperative Libraries, which includes Kiama Council, and as such, the policy has been updated in collaboration with Kiama Library Service.

 

This policy was initially endorsed in 1992 and has been successful in informing customers and staff on the development of the South Coast Cooperative Libraries Collection.  This policy reflects industry best practice and is based on guidelines from the NSW State Library.

A copy of the recommended changes to the policy are detailed in Attachment 1 and summarised below:

·    Update of legislative references

·    Updated to include reference to electronic resources and self-published materials

·    Updated Australian Bureau of Statistics local community statistics

·    Acknowledging the withdrawal of Eurobodalla Shire Council from the South Coast Cooperative Libraries in June 2015.

 

Community Engagement

The review of the South Coast Cooperative Libraries Collection Development Policy is considered a minor policy change that does not warrant community engagement.  Community engagement is recommended only if the policy is significantly considered for amendment by the elected Council.

 

Policy Implications

Reaffirmation of the above policies to make the relevant and up to date.

 

Financial Implications

No additional financial implications result from reaffirming the above policies.

 

 


 

 Shoalhaven Arts Board – Thursday 07 September 2017

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AB17.20     Arts Board Awards Cancellation & Future Use of Dedicated Fund

 

HPERM Ref:       D17/264394

 

Group:                Finance Corporate & Community Services Group 

Section:              Recreation Community & Culture

 

    

 

Purpose / Summary

A report on the Biennial Arts Board Arts Awards; the partnership with the River Festival, and the future of the Awards which could include re-purposing the focus and alternate use of budget allocation.

 

Recommendation (Item to be determined under delegated authority)

That:

1.    The 2017 Arts Board Awards, scheduled for 20 October 2017, is cancelled due to insufficient entries.

2.    The Arts Board continues to provide $500 prize money for the 2017 Outstanding River Festival Environmental Artist, to be announced by the Arts Board in conjunction with the festival.

3.    The Arts Board develops a working party to investigate the potential for repurposing the Arts Award fund to develop community capacity for programming festivals and community events with an arts focus, dependent upon staff workload and operational priorities.

4.    The Arts Board working party meets with Council’s Tourism and Events Section to ascertain professional development/support opportunities currently provided by Council to festival and event organisers.

5.    The Arts Board writes to the River Festival Committee and those who made nominations to alert them to its decision on this year’s Awards and the future of the Arts Awards.

 

 

 

Options

1.    Adopt this report as recommended

Implications: A small amount of the budget has been expended on advertising the Arts Board Awards via public notice and dissemination of press releases. There is a small reputational risk in relation to cancelling the Awards.  The creation of a working party to investigate repurposing funds for professional development has the potential to assist and nurture festivals which programme the arts.

 

2.    Not adopt the recommendation and provide alternate direction

Implications: Unknown until alternate recommendation discussed

 

Background

The Shoalhaven Arts Awards have been held biennially for more than 10 years. The Arts Awards present an opportunity to recognise, encourage and support the creative arts, community arts, cultural organisations and volunteers in the arts, culture and heritage sector. The awards are intended to acknowledge the substantial contribution made by individuals and organisations in the sector towards creating a vibrant, socially connected, and learning community in the Shoalhaven Region.

To raise the profile of the Awards and Arts Boards and to reinvigorate interest in the Awards an Arts Board sub-committee was formed in partnership with the River Festival Committee.

The sub-committee dedicated $500 prize money, from the $9,000 budget, to each of the four new categories:

1.   Outstanding Contribution to Arts & Culture

2.   Young Achiever Award – Arts & Culture

3.   Outstanding Emerging Writer/Visual Artist of Performer

4.   Outstanding River Festival Environmental Award

At the time of closing four (4) nomination had been received, two (2) of which were for the Outstanding River Festival Environmental Award.

 

The Arts Awards Sub-committee considered that there were insufficient applications to proceed with the Arts Awards, however they did consider that the awarding of the Outstanding River Festival Environmental Award in 2017 would be beneficial and support this valued community event.

 

Further consideration of how the Arts Board may be able to support the development and recognition of arts in the community is required.  An option may be to re-purpose the Arts Awards into an alternate initiative to form a working party to consider what opportunities may be available.  This could include a focus on arts events and community based arts festivals.  This may include the potential to grow professional capacity in relation to curation and community engagement with the intention of making events and arts based festivals more professional and sustainable.  An Arts Board working group could look at options to support arts based events and festivals with involvement of relevant staff.  The working group would bring back a report to a future Arts Board Meeting.

 

Community Engagement

The call for award nominations was publicised widely through:

·    A press release

·    Direct mail to arts, culture and heritage organisations

·    Council’s Get Involved Shoalhaven web-based platform

·    A radio interview

·    Social media

·    Council officers made direct approaches to encourage groups/individual to nominate

·    Public notice

·    Promotion to Arts Board members

 

Financial Implications

A dedicated budget of $4,500 per annum is dedicated to the Arts Board Awards which have traditionally been held biannually.

 


 

 Shoalhaven Arts Board – Thursday 07 September 2017

Page 13

 

 

AB17.21     Shoalhaven Arts Board Grants 2017/18

 

HPERM Ref:       D17/269494

 

Group:                Finance Corporate & Community Services Group 

Section:              Recreation Community & Culture

 

    

 

Purpose / Summary

To seek Shoalhaven Arts Board approval of Shoalhaven Arts Board Grants 2017/18 recommendations and the allocation of funding.

 

Recommendation

That the following Shoalhaven Arts Board Grants be awarded:

1.    Developing the Arts - Sense of Place $5,000

(To be determined by the Board and inserted at the meeting)

2.    Developing the Arts - Sense of Place $5,000

(To be determined by the Board and inserted at the meeting)

3.    Public Art – Sense of Place $10,000

(To be determined by the Board and inserted at the meeting)

 

 

Options

1.    Adopt the recommendations as written

Implications: The Shoalhaven Arts Board Grant Funding is dispersed in a timely way to successful applicants enabling projects to commence.

2.    Reject the recommendation and provide an alternate

Implications: Delay in allocating Shoalhaven Arts Board Grant Funding and / or risk that projects who may not meet funding criteria are successful.

 

Background

Shoalhaven Arts Board Grants 2017/18 closed on 1 September 2017. At time of preparing this report the grants had not closed, hence, the Arts Grants Assessment Working Group which met on Monday 4 September, will provide a verbal report at the Arts Board meeting on September 7, 2017.  The Working Group will advise the Board on the submissions and their compliance with the grant funding criteria to enable members to make recommendations for approval of successful Shoalhaven Arts Board grants applicants. 

 

The Shoalhaven City Council’s Arts Board Grants program provides an equitable process of access to financial support to individuals, local non-profit and non-government organisations for artistic activities.

 

Projects will be considered which can demonstrate their capacity to contribute to the City’s creative aspirations;

 

·    To be a region of diverse accessible spaces to express, explore and celebrate;

·    To be recognised as an Arts & Cultural Heritage destination;

·    To be a hub where arts practitioners and organisations actively engage across the Arts & Cultural Heritage sector;

·    To strive to be a Leader in Arts business partnerships.

The 2017/18 grants programs offer three (3) grants in total:

 

·    Two (2) grants of up to $5000 each are available for projects that ‘Build a sense of place for the Shoalhaven through artistic and creative collaborations’, which are required to:

Identify the collaborations which will be formed as part of the project.

Include group names, extent of the current relationship and the short and long term benefits anticipated for the various partners (applicants are encouraged to involve both Shoalhaven and non- Shoalhaven based partners).

Identify how the project reaches audiences and stakeholders outside the Shoalhaven region and contributes to the Shoalhaven being recognised as an arts destination.

·    One (1) grant of up to $10,000 is available for a Public Art project – ‘Sense of Place.’  Applicants are required to:

Describe the artwork for public art and identify any collaboration that lead towards the creation of the artwork.

All Applicants were encouraged to consider and demonstrate how their project aligns with:

·    Council’s Developing Public Art – Themes and Sense of Place Strategy

·    http://shoalhavenartscentre.com.au/Public-Art,

 

Community Engagement

The Shoalhaven Arts Board Grants provide funding for a range of individual artists and art organisations working within the Shoalhaven, ensuring that the community benefit from increased access to and participation in the arts and that the arts are of a high standard. 

The following engagement channels were used to inform the community about the Shoalhaven Arts Board Grants 2017/18:

 

·    public notice advertising placed in the following:

South Coast Register,

Milton/Ulladulla Times,

·    Media Release via Council Media Coordinator,

·    Shoalhaven Regional Gallery Website, Social Media Platforms, E-News,

·    Counter Display,

·    Shoalhaven City Council Website, Social Media Platforms, E-News.

 

Financial Implications

The Shoalhaven Arts Board Grants are funded to an amount of $20,000 in the current Arts and Culture Unit budget.