Ordinary Meeting

 

 

Meeting Date:     Tuesday, 25 July, 2017

Location:            Council Chambers, City Administrative Building, Bridge Road, Nowra

Time:                   5.00pm

 

 

Membership (Quorum - 7)

All Councillors

 

 

 

Please note: Council’s Code of Meeting Practice permits the electronic recording and broadcast of the proceedings of meetings of the Council which are open to the public. Your attendance at this meeting is taken as consent to the possibility that your image and/or voice may be recorded and broadcast to the public.

 

 

Agenda

 

1.    Acknowledgement of Traditional Custodians

2.    Opening Prayer

3.    Australian National Anthem

4.    Apologies / Leave of Absence

5.    Confirmation of Minutes

·      Ordinary Meeting - 27 June 2017

6.    Declarations of Interest

7.    Presentation of Petitions

8.    Mayoral Minute

9.    Deputations and Presentations

10.  Notices of Motion / Questions on Notice

CL17.189..... Notice of Motion - Development Consent Amendment - 12 Currambene Street Huskisson....................................................................................................... 1

CL17.190..... Notice of Motion - Investigation of the future use of 179 Illaroo Road North Nowra – Formerly NSW Rural Fire Services Station.................................................... 2

CL17.191..... Notice of Motion - Donation - Berry Rotary's Small Farm Field Day............. 4

CL17.192..... Notice of Motion - Community use of Public School Facilities...................... 5

11.  Committee Reports

CL17.193..... Report of the Strategy & Assets Committee - 18 July 2017.......................... 7

SA17.175.... South Coast Regional Jobs Investment Package - Council Projects

SA17.180.... Bay & Basin Summer Shuttle Bus and Shoalhaven River Festival Accessible Shuttle Bus 2017 Funding Success

SA17.185.... 2017-2018 Path Construction Program

SA17.187.... Classification of Operational Land - Part Shoalhaven Community & Recreational Precinct - 109, 111, 111A & 113 Cambewarra Road, Bomaderry

SA17.188.... Lease - 1 Mattes Way, Bomaderry - Kiama Community College

SA17.191.... Council Policy Review - Waste Services

CL17.194..... Report of the Shoalhaven Traffic Committee - 11 July 2017....................... 10

TC17.46...... Proposed Line Marking - Explorer Boulevard, Shoalhaven Heads (PN 3397)

TC17.47...... Parking Restriction Amendments - Beach Road, Mollymook Beach (PN 3412)

TC17.48...... No Stopping Zone - Meroo Street, Bomaderry (PN 3413)

TC17.49...... Raised Pedestrian Crossing - Meroo Street, Bomaderry (PN 3414)

TC17.50...... Line Marking - Meroo Road, Bomaderry (PN 3415)

TC17.51...... Give Way Signage & Line Marking Amendments - Hillcrest Avenue, South Nowra (PN 3417)

TC17.52...... Centre Line Marking - Currarong Road, Currarong

TC17.53...... Disabled Parking Space - Berrara Road, Berrara (PN 3419)

TC17.54...... Relocate Disabled Parking Space - Council Administration Building Car Park, Graham Street, Nowra (PN 3420)

TC17.55...... Regulatory Signage and Line Marking - Aldi Store, Narang Road, Bomaderry (PN 3410)

TC17.56...... Signage and Line Marking Improvements - Rannoch Drive, West Nowra (PN 3379)

12.  Reports

CL17.195..... Sale of Council Employment Land - Lot 105 DP 1096630, Cumberland Ave, South Nowra NSW.................................................................................................. 25

CL17.196..... Sale of Council Employment Land - Lot 116 DP 1122371, Norfolk Ave, South Nowra NSW.............................................................................................................. 27

CL17.197..... Investment Report June 2017...................................................................... 29

CL17.198..... Shoalhaven Indoor Sports Centre - Trade Package No. 10 - Structural Steel Sub Contract........................................................................................................ 32

CL17.199..... Bush Fire Hazard Reduction........................................................................ 34

CL17.200..... Diversion of Internal Sewer Drainage - Lot B DP 156987........................... 52   

13.  Confidential Reports     

Reports

CCL17.36.... Shoalhaven Indoor Sports Centre – Trade Package No. 10 – Structural Steel Sub Contract

Local Government Act - Section 10A(2)(d)(i) - Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.

        

 

 

 


 

 Ordinary Meeting – Tuesday 25 July 2017

Page 1

 

 

CL17.189   Notice of Motion - Development Consent Amendment - 12 Currambene Street Huskisson

 

HPERM Ref:       D17/229312

 

Submitted by:    Clr John Levett

 

     

 

Purpose / Summary

The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

 

Recommendation

That DS17/1233 for a S96 Amendment to a Development Consent at 12 Currambene Street, Huskisson be called in to Council for consideration because of the public interest.

 

 

 

Comment:

The S96 Amendment seeks approval for an additional rooftop BBQ area, covered seating area and ancilliary features.

 


 

 Ordinary Meeting – Tuesday 25 July 2017

Page 2

 

 

CL17.190   Notice of Motion - Investigation of the future use of 179 Illaroo Road North Nowra – Formerly NSW Rural Fire Services Station

 

HPERM Ref:       D17/231128

 

Submitted by:    Clr Andrew Guile

 

     

 

Purpose / Summary

The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

 

Recommendation

That

1.    The General Manager report to Council on the suitability the premises at 179 Illaroo Road North Nowra to meet the interim needs of the NSW Surf Life Saving South Coast Branch.

2.    The General Manager report suitable terms aligned with Council’s policies for community use for any temporary agreement for the use of these facilities.

 

 

Background

The South Coast Branch of Surf Life Saving seeks council support to utilise the currently vacant North Nowra Rural Fire Station as an interim measure until their HQ Building for administration, training and storage can be built on Site 9 at the Integrated Emergency Management Centre in Albatross Road.  DA17/1251 is currently lodged with Council.

The Branch currently has a large variety of equipment in storage which is costing members rental expenses.

South Coast Branch is the governing body for nine Surf Life Saving clubs with a total branch membership of 3,074 persons, consisting of five Branch Directors;  President, Dir. Administration, Dir. Lifesaving, Dir. Education & Dir. Surf Sports. Each director runs a home office on behalf of the Branch. They employ a part time Bookkeeper and also three casual Education Team members employed September to February each year to conduct schools and community education programs.

There are 1,047 Surf Lifesavers, 1,293 Junior's in the SLSA Junior Development Program, 97 Members who provide roles in Club Administration, Finance and Club Management Committee; 111 Members who provide Junior Activities support as Junior Activity Chair, Junior Age Managers and Water Safety and 526 general members and parents who support the clubs in various other roles. The role of the Branch is to Coordinate and oversee the Lifesaving operations of the nine surf lifesaving clubs.  They negotiate and administer the Patrol Service Agreements with the clubs, provide support operations for 24/7 365 days for emergency callouts and related services.

The branch is funded entirely from major sponsorship and donations. The nine surf lifesaving clubs are spread throughout three Local Government Areas, 2 clubs in Shellharbour LGA 3 Clubs in Kiama LGA 4 Clubs in Shoalhaven LGA.

 

Note by the General Manager

NSW RFS vacated the property on or about February 2017, following which a number of community groups including; historical vintage car club; veterans motor cycle club and St John Ambulance all expressed an interest in occupying the property. In all of these instances the proposed use wasn’t in-line with the buildings classification under the Building Code of Australia (BCA). The proposed change in use required a DA triggering the need to upgrade the building to current BCA standards. Indicative costs may be up to $80,000 to achieve this and more investigation is needed.  Council staff and the respective groups have not identified a funding source at this stage.

On the basis that NSW Surf Life Saving South Coast Branch (NSWSLSSCB) is interested and utilises the property for storage only, the property would be suitable for temporary occupation.

The land is classified “Operational” and as such a short term licence with an annual rent equivalent to the statutory minimum plus utilities and maintenance costs may be considered.

Given the above BCA issue and associated cost to bring up to standard the property has been identified it may be a suitable location for affordable housing. This will be further progressed upon the adoption of the affordable housing strategy currently before Council. These options all require further investigation and a report to council could be provided.


 

 Ordinary Meeting – Tuesday 25 July 2017

Page 4

 

 

CL17.191   Notice of Motion - Donation - Berry Rotary's Small Farm Field Day

 

HPERM Ref:       D17/231379

 

Submitted by:    Clr John Wells

 

     

 

Purpose / Summary

The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

 

Recommendation

That Council support Berry Rotary’s Small Farm Field Day event by voting $2500 from the Unallocated Donations vote.

 

 

Background

The Berry Small Farm Field Days (BSFFD) are a community initiative of the Rotary Club of Berry and will be held on Friday 8 and Saturday 9 September 2017 – this being the 6th year of this event with each year building on the successes of the previous years.

There are only four similar field day events conducted within NSW aimed specifically at the small landholder, and the BSFFD is the only event providing suppliers the opportunity to showcase their products and services direct to small landholders on the South Coast and Illawarra.  Last year, the BSFFD attracted a crowd of over 3500 visitors, together with 100 exhibitors who travelled from as far away as Queensland, Victoria and various parts of NSW.

The South Coast is increasingly being populated by small acreage farmers…all of whom are looking for machinery, equipment, products, services and advice to assist them in carrying out the farming and agriculture pursuits they desire.

Each year the Berry Rotary aims to improve on the year before by introducing new exhibits and ideas.  This time Rotary are adding a range of exhibits under the umbrella of “Eat Local” in order to showcase locally produced food and wine together with an enhanced program of demonstrations and talks to provide patrons with greater opportunity to learn new skills and gain experience. The “Eat Local” initiative will incur considerable extra cost as it will require a larger dedicated marquee providing personalised catering opportunities for exhibitors.

Rotary seek Council “Eat Local” initiative at a level of $2500.  In return, in addition top signage and advertising recognition, Rotary offer the recognition rights on the “Eat Local” marquee to Council.  It will be recognised as:

“Eat Local – Supported by Shoalhaven City Council”

 

Note by the General Manager

An amount of $13,390 is available in the 2017/18 Unallocated Donations vote.


 

 Ordinary Meeting – Tuesday 25 July 2017

Page 5

 

 

CL17.192   Notice of Motion - Community use of Public School Facilities

 

HPERM Ref:       D17/231582

 

Submitted by:    Clr Bob Proudfoot

 

     

 

Purpose / Summary

The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

 

Recommendation

That

1.    Council write to our local state members of parliament seeking their in-principle support for investigating ways that the wider community can have greater access to facilities in our public schools. This may include libraries, halls, meeting rooms and sporting fields

2.    Our CCB’s be asked to contribute to the discussion and offer any ideas they may have regarding possible duplication of facilities

3.    A report be provided to Council on where any local communities have embarked up a similar project in their area.

 

 

Note by the General Manager

The Department of Education provides the following information.  From this it is clear that public schools are already available to the community to access and there are extensive resources to enable this to occur.

http://www.dec.nsw.gov.au/our-services/schools/community-use-of-school-faciliti

  


 

 Ordinary Meeting – Tuesday 25 July 2017

Page 7

 

 

CL17.193   Report of the Strategy & Assets Committee - 18 July 2017

 

HPERM Ref:       D17/234053

 

     

 

SA17.175   South Coast Regional Jobs Investment Package - Council Projects

HPERM Ref: D17/216330

Recommendation

That the following projects and Council funding commitments be submitted under the South Coast Regional Jobs Investment Package:

1.    Woollamia Boat Lift and Shed – SCC contribution: $200,000 (from Economic Development Reserve)

2.    Greenwell Point Boating Facilities – SCC contribution: $750,000 (from Economic Development Reserve)

3.    Provision of electricity to Huskisson Business Precinct – SCC contribution: $50,000 (from Economic Development Reserve and/or streetscape  funding)

4.    Former Ulladulla STP Industrial Land Subdivision – SCC contribution:$2,219,000 (from Industrial Land Development Reserve);

5.    And if possible, Defence Support Training Needs Analysis – SCC contribution: $25,000 (from Economic Development Reserve)

 

 

SA17.180   Bay & Basin Summer Shuttle Bus and Shoalhaven River Festival Accessible Shuttle Bus 2017 Funding Success

HPERM Ref: D17/199103

Recommendation

That Council:

1.    Accept the grants of;

a.    $9,309 (excluding GST) to undertake the Bay & Basin Summer Shuttle Bus project and;

b.    $1,955 (excluding GST) to undertake the Shoalhaven River Festival Accessible Shuttle project.

2.    Write and thank Transport for NSW.

 

 

 

 

 

 

 

 

 

 

 

 

SA17.185   2017-2018 Path Construction Program

HPERM Ref: D17/180957

Recommendation

That:

1.    The Member for South Coast be thanked for the funding of $1.89 million for path projects;

2.    $150,000 be allocated from General Fund (Local Road Repair Program) for the construction of a path in Page Avenue, North Nowra, from Judith Drive to Pitt Street;

3.    $100,000 be allocated from General Fund (Local Road Repair Program) for the construction of a path, and associated kerb and gutter, in Centaur Avenue, Sanctuary Point, from Idlewild Avenue to Francis Ryan Reserve;

4.    $250,000 be allocated to the 2017-2018 Local Road Repair Program from the 2018-2019 Roads to Recovery Program allocation.

 

 

SA17.187   Classification of Operational Land - Part Shoalhaven Community & Recreational Precinct - 109, 111, 111A & 113 Cambewarra Road, Bomaderry

HPERM Ref: D17/184792

Recommendation

That Council resolve to classify the land in the schedule below as Operational Land:

Legal Description

Locality

Lot 1 DP544264

109 Cambewarra Rd, Bomaderry

Lot 21 DP860849

111 Cambewarra Rd, Bomaderry

Lot 22 DP860849

111A Cambewarra Rd, Bomaderry

Lot 3 DP544264

113 Cambewarra Rd, Bomaderry

 

SA17.188   Lease - 1 Mattes Way, Bomaderry - Kiama Community College

HPERM Ref: D17/196327

Recommendation

That Council:

1.    Enter into a lease agreement with Kiama Community College Incorporated for the continued use and occupation of 1 Mattes Way, Bomaderry (Lots 27, 29, 30 & 31 DP793122) for an initial term of three (3) years with two (2) option periods of three (3) years each (i.e. 3 x 3 x 3 year lease) at an initial annual rent of $50,000 plus GST to be increased annually by CPI; and

2.    Grant authority to affix the Common Seal of the Council to any documents required to be sealed and that the General Manager be authorised to sign any documents necessary to give effect to this resolution.

 

 

 

 

 

SA17.191   Council Policy Review - Waste Services

HPERM Ref: D17/208199

Recommendation

That Council:

1.    Adopt the Disaster Recovery Policy – Waste Management (POL16/82).

2.    Adopt the following policies with no or minor changes:

a.    No charge tipping of storm damaged materials at waste depots Policy (POL16/168)

b.    Garden Waste Mulch - Community Assistance Policy (POL16/170); and

c.    Waste Minimisation and Management Guidelines (POL16/171)

3.    Adopt the No Charge Tipping Vouchers Policy (POL16/169), noting commercial properties will no longer receive vouchers from FY18/19.

 

 

 

 


 

 Ordinary Meeting – Tuesday 25 July 2017

Page 10

 

 

CL17.194   Report of the Shoalhaven Traffic Committee - 11 July 2017

 

HPERM Ref:       D17/222876

 

Attachments:     1. TRAF 2017-47

2. TRAF 2017-48

3. TRAF 2017-49

4. TRAF 2017/50

5. TRAF 2017-51

6. TRAF 2017-52

7. TRAF 2017-53

8. TRAF 2017-54

9. TRAF 2017-55

10. TRAF 2017-56

11. TRAF 2017-57

 

     

The Shoalhaven Traffic Committee is a technical review committee not a committee of Council under the Local Government Act, 1993.

The Roads and Maritime Services has delegated certain powers to Council under the Transport Administration Act 1988 (Section 50).  A condition of this delegation is that Council must take into account the Traffic Committee recommendations.

IMPORTANT NOTE:

Council cannot amend a Traffic Committee recommendation.  The Council can only:

1.   Adopt the Traffic Committee recommendation;

2.   Not Adopt the Traffic Committee recommendation; or

3.   Request the Traffic Committee reconsider the issue.

Other issues can be raised Additional Business at the Ordinary Meeting.

The full guide to the delegation to Council’s for the regulation of traffic can be viewed at: RMS Website

 

 

TC17.46     Proposed Line Marking - Explorer Boulevard, Shoalhaven Heads (PN 3397)

HPERM Ref: D17/217648

Recommendation:

That the General Manager (Director Assets and Works) be requested to arrange for the installation of double barrier (BB) centre line marking and edge (E1) line marking in Explorer Boulevard, Shoalhaven Heads as detailed in the attached plan TRAF 2017/47.

 

 

TC17.47     Parking Restriction Amendments - Beach Road, Mollymook Beach (PN 3412)

HPERM Ref: D17/217662

Recommendation:

That the General Manager (Director Assets and Works) be requested to arrange for the conversion of 20m of the existing No Stopping zone on the eastern side of Beach Road to a No Parking zone, Beach Road, Mollymook Beach as detailed in the attached plan TRAF 2017/48.

 

TC17.48     No Stopping Zone - Meroo Street, Bomaderry (PN 3413)

HPERM Ref: D17/217769

Recommendation:

That the General Manager (Director Assets and Works) be requested to arrange for the installation of a No Stopping zone (approx. 5m) across the driveway access of 69 Meroo Street, Bomaderry as detailed in the attached TRAF 2017/49.

 

 

TC17.49     Raised Pedestrian Crossing - Meroo Street, Bomaderry (PN 3414)

HPERM Ref: D17/217785

Recommendation:

That the General Manager (Director Assets and Works) be advised that the Shoalhaven Traffic Committee has no objection to the proposed signage and line marking plan associated with the proposed raised pedestrian crossing to be installed on Meroo Street, Bomaderry as detailed in the attached plan TRAF 2017/50.

 

 

TC17.50     Line Marking - Meroo Road, Bomaderry (PN 3415)

HPERM Ref: D17/217806

Recommendation:

That the General Manager (Director Assets and Works) be advised that the Shoalhaven Traffic Committee has no objection to the line marking plan associated with the rehabilitation road works on Meroo Road, Bomaderry as detailed in the attached plan TRAF 2017/51.

 

 

TC17.51     Give Way Signage & Line Marking Amendments - Hillcrest Avenue, South Nowra (PN 3417)

HPERM Ref: D17/217827

Recommendation:

That the General Manager (Director Assets and Works) be requested to arrange for the installation of the following line marking and signage on Hillcrest Avenue and Holloway Road, South Nowra as detailed in the attached plan TRAF 2017/52:

1.    950m (approx.) of centre line marking along Hillcrest Avenue, from its intersection with John Purcell Way to Old Southern Road.

2.    Give Way Signage and associated hold line marking at the intersection of Hillcrest Avenue and Holloway Drive.

3.    20m of double barrier (BB) centre line marking on Holloway Road at its intersection with Hillcrest Avenue.

 

 

TC17.52     Centre Line Marking - Currarong Road, Currarong

HPERM Ref: D17/217837

Recommendation:

That the General Manager (Director Assets and Works) be requested to arrange for the installation of centre line marking changes as detailed in the attached plan TRAF 2017/53.

 


 

TC17.53     Disabled Parking Space - Berrara Road, Berrara (PN 3419)

HPERM Ref: D17/217845

Recommendation:

That the General Manager (Director Assets and Works) be advised that the Shoalhaven Traffic Committee has no objection to the previously installed disabled parking space in Berrara Road, Berrara adjacent to the toilet facilities as detailed in the attached plan TRAF 2017/54.

 

TC17.54     Relocate Disabled Parking Space - Council Administration Building Car Park, Graham Street, Nowra (PN 3420)

HPERM Ref: D17/217854

Recommendation:

That the General Manager (Director Assets and Works) be requested to arrange for the installation of the following changes within the Council Administration Building car park, Graham Street, Nowra as detailed in the attached plan TRAF 2017/55:

1.    Remove the existing disabled space.

2.    Extend the 30-minute (1/2P) time restricted parking zone.

3.    Install a disabled space and associated shared zone in the existing 2-hour (2P) visitor restricted parking zone.

 

TC17.55     Regulatory Signage and Line Marking - Aldi Store, Narang Road, Bomaderry (PN 3410)

HPERM Ref: D17/217866

Recommendation:

That the General Manager (Director Assets and Works) be advised that the Shoalhaven Traffic Committee has No Objection to the proposed signage and line marking plan, Aldi Store, Narang Road, Bomaderry as detailed in the attached plan TRAF 2017/56, subject to the following items:

1.    Amend the BB centre line marking, south of the proposed marked foot crossing, to provide a smooth transition by removing the kink.

2.    Installing an R4-5 ‘End Shared Zone’ sign for southbound traffic at the main exit to Narang Road.

3.    Removal of redundant western L1 line marking (1 bar) and correction of connected C1 and L1 line marking.

 

TC17.56     Signage and Line Marking Improvements - Rannoch Drive, West Nowra (PN 3379)

HPERM Ref: D17/219926

Recommendation:

That the General Manager (Director Assets and Works) be requested to arrange for the following items, at the intersection of Yalwal Road and Rannoch Drive, West Nowra, as detailed in the attached plan TRAF 2017/57:

1.    Extend the western No Stopping zone 9m south

2.    Extend the eastern No Stopping zone 4.5m (approx.) south

3.    Extend the existing double barrier (BB) centre line marking 3m (approx.) south

4.    Install Give Way signage and associated (TB/TB1) hold line markings at the intersection of Yalwal Road and Rannoch Drive.

 


 

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CL17.195   Sale of Council Employment Land - Lot 105 DP 1096630, Cumberland Ave, South Nowra NSW

 

HPERM Ref:       D17/219902

 

Group:                General Manager's Group 

Section:              Economic Development

 

    

 

Purpose / Summary

To confirm and approve the sale of Council land within the Flinders Industrial Estate.

 

Recommendation

That

1.    Council employment land (Lot 105 DP 1096630, Cumberland Ave, South Nowra) be sold for $355,000 (plus GST) to Richard & Toni Hodges of Bomaderry

2.    The General Manager be authorised to sign the Contracts for Sale, and

3.    The Transfer to complete the Contracts for Sale be executed under the Seal of Council

 

 

Options

1.    To sell Lot 105 Cumberland Ave, South Nowra

 

2.    Not to sell Lot 105 Cumberland Ave, Sth Nowra

 

Background

The sale of Lot 105 DP 1096630, Cumberland Ave, South Nowra has been negotiated and is in accordance with Council resolution MIN17.546 which set the minimum sale price for this lot as part of Council’s portfolio of industrial land holdings.

Special conditions applicable to this sale are:

·    Buyback condition – 2 years to build a factory.

 

Financial Implications

The proceeds of the sale will be deposited into the Council’s Industrial Land Development Reserve for reinvestment into future industrial land development


 

 Ordinary Meeting – Tuesday 25 July 2017

Page 27

 

 

CL17.196   Sale of Council Employment Land - Lot 116 DP 1122371, Norfolk Ave, South Nowra NSW

 

HPERM Ref:       D17/227579

 

Group:                General Manager's Group 

Section:              Economic Development

 

    

 

Purpose / Summary

To confirm and approve the sale of Council land within the Flinders Industrial Estate.

 

Recommendation

That

1.    Council employment land (Lot 116 DP 1122371, 17 Norfolk Ave, South Nowra) be sold for $950,000 (plus GST) to Civil Project Management Group Pty Ltd of South Nowra

2.    The General Manager be authorised to sign the Contracts for Sale, and

3.    The Transfer to complete the Contracts for Sale be executed under the Seal of Council

 

 

Options

1.    To sell Lot 116 Norfolk Ave, South Nowra

 

2.    Not to sell Lot 116 Norfolk Ave, Sth Nowra

 

Background

The sale of Lot 116 DP 1122371, Norfolk Ave, South Nowra has been negotiated and is in accordance with Council resolution MIN17.546 which set the minimum sale price for this lot as part of Council’s portfolio of industrial land holdings.

Special conditions applicable to this sale are:

·    Buyback condition – 2 years to build a factory.

·    Deferred settlement to be 12 months after Contract exchange

 

Financial Implications

The proceeds of the sale will be deposited into the Council’s Industrial Land Development Reserve for reinvestment into future industrial land development

  


 

 Ordinary Meeting – Tuesday 25 July 2017

Page 29

 

 

CL17.197   Investment Report June 2017

 

HPERM Ref:       D17/224277

 

Group:                Finance Corporate & Community Services Group 

Section:              Finance

 

Attachments:     1. Shoalhaven Monthly Investment Report - June 2017 (under separate cover)

 

    

 

Purpose / Summary

Under Section 625 of the Local Government Act 1993 and Clause 212 of the Local Government (General) Regulation, it is a requirement to provide a written report to Council on a monthly basis setting out details of all money that Council has invested.

 

Recommendation

That the Report of the General Manager (Finance Corporate and Community Services Group) on the Record of Investments for the period to 30 June 2017 be received for information.

 

 

Options

1.    The report on the Record of Investments for the period to 30 June 2017 be received for information

Implications: Nil

 

2.    Further information regarding the Record of Investments for the period to 30 June 2017 be requested

Implications: Staff will need to prepare a further report to provide any information that is required.

 

3.    The report on the Record of Investments for the period to 30 June 2017 be received for information with any changes requested for the Record of Investments to be reflected in the report for the period to 31 July 2017

Implications: Nil

 

Background

Please refer to the attached monthly report provided by Council’s Investment Adviser – CPG Research and Advisory Pty Ltd.  Late in May, there was a downgrade of some financial institutions’ credit rating from AA to BBB.  This has caused our investments in the BBB category to be above the policy limit (see page 6).  There is no breach of policy because, at the time the investments were purchased, they were within the policy.  Council will not be reinvesting or purchasing new investments with these BBB institutions until this category is back with the policy limit.

CPG Research and Advisory Pty Ltd have included a section on Council’s investment in institutions who lend to fossil fuels (see page 8).

Further comparisons and budget review is found below:

The interest earned for the month of June was $530,017, which was $26,532 above budget.

 

The table below lists the major movements:

Total Cash and Investments

- $10,060,627

 

Unrestricted General Fund Cash

- $8,713,282

Large loan repayments including the payout of a bullet loan $4.7m

Strategic Projects Reserve

- $753,896

Expenditure on projects

Industrial Land Development Reserve

+ $1,654,610

Land sales

Plant Replacement Reserve

- $1,000,838

Expenditure occurring on projects that were recently funded during the March QBR

Loans

+ $2,682,578

Receipt of a loan

Waste Disposal

- $819,720

Expenditure on projects

Sewer Fund

- $4,890,814

Expenditure on REMS

Water Fund

+ $258,398

Expenditure on projects

 

 

Certification – Responsible Accounting Officer:

I hereby certify that the investments listed in the attached report have been made in accordance with Section 625 of the Local Government Act 1993, clause 212 of the Local Government (General) Regulations 2005 and Council’s Investments Policy number POL15/51.

 

 

Michael Pennisi

Chief Financial Officer

 

 

 

Financial Implications

It is important for Council to be informed in regard to its investments on a regular basis.  Revenue from interest on investments forms a vital part of Council’s revenue stream.

 

 

  


 

 Ordinary Meeting – Tuesday 25 July 2017

Page 32

 

 

CL17.198   Shoalhaven Indoor Sports Centre - Trade Package No. 10 - Structural Steel Sub Contract

 

HPERM Ref:       D17/232745

 

Group:                Assets & Works Group  

 

    

 

Purpose / Summary

To inform Council of the process for the Shoalhaven Indoor Sports Centre – Structural Steel sub contract managed by Zauner Construction.

In accordance with Section 10A(2)(d)(i) of the Local Government Act 1993, some information should remain confidential as it would, if disclosed, prejudice the commercial position of the person who supplied it. It is not in the public interest to disclose this information as it may reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests. This information will be considered under a separate confidential report.

 

 

Recommendation

That Council consider a separate confidential report in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.

 

 

Options

1.    Council accept the recommendation as presented.

Implications: A separate report will consider commercial information.

 

2.    Council amend the recommendation.

Implications: This may delay these important works.

Details

To inform Council of the process for the Shoalhaven Indoor Sports Centre – Structural Steel sub contract under Zauner construction

The Shoalhaven Indoor Sports Centre – Structural Steel sub contract package were advertised by Zauner on 26 April 2017 and closed at 10:00am on 13 June 2017. The package was advertised in both local and metropolitan newspapers, and tenderers were directed to access the tender documents using the Zauner portal on Tenderlink and 3 offers were recieved.

The 3 proposals were considered and their details relating to the evaluation are contained in the confidential report.

 

Community Engagement:

The effect on the public during construction is managed by the project communication plan through written notification, electronic media and provision of contact details for any concerns during the construction phase; these works will not impede the existing basketball stadium operations.

Regional Development Consent (RA15/1001) is approved for the Shoalhaven Indoor Sports Centre; community consultation consistent with that process has been undertaken.

 

Financial Implications:

Sufficient funds have been allocated in the Shoalhaven Indoor Sports Centre Capital Project budget for the years 2017/18. Funding is available to cover the project costs for structural steel.

  


 

 Ordinary Meeting – Tuesday 25 July 2017

Page 34

 

 

CL17.199   Bush Fire Hazard Reduction

 

HPERM Ref:       D17/212555

 

Group:                Planning Environment & Development Group 

Section:              Environmental Services

 

Attachments:     1. National Research Priorities - Bushfire, 2017

2. Review of performance targets for bushfire fuel management on public land - Executive Summary

 

    

 

Purpose / Summary

This report is in response to the adopted Notice of Motion (Min17.325) from Council’s Ordinary Meeting on 26 April 2017 that required:

1.    Staff prepare a report on hazard reduction which is currently occurring in the Shoalhaven, aimed at minimising the impact of bushfires on our community.  The report would need to address the latest assessment announced by the scientific fraternity where the assertion was made, that with global warming and climate change both the number and the ferocity of fire storms will increase markedly. In addition, the report would include all possible ways of reducing the fuel load as well as the effectiveness of back-burning in this regard.

2.    Write to the NSW Rural Fire Service Shoalhaven District and ask them to provide a report to Council outlining the full list of hazard reductions (both fire and mechanical hazard reductions) within the Shoalhaven for the next 12 months.

 

Recommendation

Council receive the report regarding Bush Fire Hazard Reduction for information.

 

 

Options

1.   Receive for information.

Implications: Council is informed of the current situation in relation to bushfire management on public land.

 

2.   Council adopt an alternative recommendation.

Implications: Unknown

 

Issues

Climate Change

Under the Australian Government climate change projections, increases in extreme heat days i.e. temperatures over 35ºc, will contribute to an increase in the number of extreme bushfire days.  For our region, the number of extreme fire danger days could rise from the current 9 days per year to up to 15 in 2050. 

The Australian Government’s website Climate Change in Australia includes a tool (the Regional Climate Change Explorer) that provides summaries of climate change projections for Australian regions.  The Shoalhaven LGA is included in the ‘southern Australia - southern slopes Victoria east sub-cluster’.  The key messages provided are:

·   Average temperatures will continue to increase in all seasons (very high confidence).

·   More hot days and warm spells are projected with very high confidence. Fewer frosts are projected with high confidence.

·   Generally less rainfall in the cool season is projected with high confidence. Changes to summer and autumn rainfall are possible but less clear. For the near future, natural variability is projected to dominate any projected changes.

·   Increased intensity of extreme rainfall events is projected, with high confidence.

·   Mean sea level will continue to rise and height of extreme sea-level events will also increase (very high confidence).

·   A harsher fire-weather climate in the future (high confidence).

·   On annual and decadal basis, natural variability in the climate system can act to either mask or enhance any long-term human induced trend, particularly in the next 20 years and for rainfall.

Examining the data more closely highlights that there is, ‘a low confidence in the magnitude of the change to fire weather’, as this depends on the rainfall projection and its seasonal variation.  Of course, other factors such as evaporation, humidity and solar radiation all potentially affect fire weather and each of these have their own climate change projections.

The majority of information about bushfire and climate change is provided through the Collaboration for Australian Weather and Climate Research (a research partnership between CSIRO and the Australian BOM) and the Bushfire and Natural Hazards Cooperative Research Centre (BNHCRC).  For example, The National Research Priorities were launched through the BNHCRC this month, setting the agenda to address the major issues in relation to natural hazards, including bushfires. and to support the uptake of research through to implementation.

The Issues, Priorities & Direction paper for bushfires is provided as attachment 1.

Bushfire Hazard Reduction

Fuel management can reduce fire behaviour and severity, improve firefighter safety, increase the probability of suppression and reduce the impacts of bushfires on natural and built assets.  Bushfire fuels are generally managed by reduction, removal and conversion to a less flammable type, and are most often achieved by slashing, physical removal, and/or prescribed burns.

Slashing and physical removal of potential fuels to create a fuel reduced zone adjacent assets are the main hazard reduction types used in Council’s annual bushfire mitigation program.  The program starts as grass grows and cures and continues until the cooler months to ensure grass heights stay within the threshold height.

Prescribed burning is the most problematic of the types of fuel management for Council to achieve as it must rely on others to undertake it’s burns.  Because Council’s parcels of land are small and often isolated from other large tracts of bushland they are a lower priority than other, higher-risk areas.

Fuels can also be reduced by physically removing them.  This can be done using machinery such as tractor-mulchers where access is available to manually removing fuels using physical labour.  When necessary and appropriate, tree trimming and/or complete removal is done.  The physical removal of fuels is often expensive however it is used to create a vegetation structure where ongoing maintenance and management is possible using cheaper methods such as mowing/slashing.

Physical removal is also used to create and/or maintain access for fire fighting operations as well as maintenance activities.  This includes the crown-raising of trees, removal of obstacles and installation of signage and barriers and maintenance of vegetation along Council owned fire trails.

Council’s Bushfire Mitigation Officer continually monitors and reviews new and emerging information and, where possible, implements changes and improvements to ensure Council’s annual mitigation program meets legislative requirements and continues to contribute to the development of more resilient communities throughout the Shoalhaven.

Backburning

The effectiveness or otherwise of backburning has been the subject of several studies, most recently summarised in the ‘Review of performance targets for bushfire fuel management on public land’ prepared for The Victorian Government by the Inspection-General for Emergency Management (IGEM).  The Executive Summary from this report is provided as Attachment 2 while the link to the entire report is:

http://www.igem.vic.gov.au/home/reports+and+publications/reports/review+of+performance+targets+for+bushfire+fuel+management+on+public+land+report  

Letter to RFS

A letter has been forwarded to the NSW Rural Fire Service Shoalhaven District asking them to provide a report to Council outlining the full list of hazard reductions (both fire and mechanical hazard reductions) within the Shoalhaven for the next 12 months in accordance with Council’s resolution.

 

Policy Implications

Policy for bushfire management is directed by the Shoalhaven District Bush Fire Risk Management Plan and any updates to the plan are made following amendments to the Rural Fire Act and/or its various supporting documents.  Amendments and their likely implications are reported to Council such as the recent proposed amendments to the Bushfire Environmental Assessment Code and Planning for Bushfire Protection documents (see CL17.180 Ordinary Meeting 27/06/2017 – D17/179434).   


 

 Ordinary Meeting – Tuesday 25 July 2017

Page 37

 

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 Ordinary Meeting – Tuesday 25 July 2017

Page 41

 

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 Ordinary Meeting – Tuesday 25 July 2017

Page 52

 

 

CL17.200   Diversion of Internal Sewer Drainage - Lot B DP 156987

 

HPERM Ref:       D17/226535

 

Group:                Shoalhaven Water Group 

Section:              Water Asset Planning & Development

 

Attachments:     1. Plan of Sewer Lines

 

    

 

Purpose / Summary

This report seeks Council’s endorsement to divert internal sewer drainage from the rear of Lot B DP 156987 Nowra to the designated sewer junction in Plunkett Street.

 

 

Recommendation

That Council organise the diversion of the internal sewage drainage pipes to the designated junction for the property at no cost to the owner.

 

 

Options

1.    As recommended.

 

2.    Council can choose not to divert the internal drainage at Council’s cost and require the property owner to undertake the works. This is not recommended.

Implications: The disconnection of the facility was not carried out by the current or previous owner of the property and was the responsibility of Council

 

3.    Council could negotiate with the property owners of the relevant property in East Street Nowra for a sewer easement and install an additional junction to the rear of the property.  This is not recommended.

Implications: This option would delay further the resolution of the problem and would also be more costly than the recommended option.

 

Background

The owner of Lot B DP156987 in Plunkett Street Nowra contacted Council due to the toilet in rear building on the property no longer able to drain.  Shoalhaven Water staff and the owners’ plumber have investigated the issue and have found that the internal sewage drainage lines drained to an alternative sewer main located in the adjoining property in East Street Nowra.  The plan and details are provided in the attachment.

 

The sewer main that traverses East Street was relined several years ago and at that time appears to have eliminated the connection from the rear of the subject building.  There are no records or plans of a sewer junction from this sewer main to serve the rear toilet.

 

The building at the rear of the property has not been used by the tenants.  Recently they have requested use and the problem has been highlighted.

 

It would be difficult to install a junction in the East Street sewer main property as it is in private property with no easement and the works would significantly affect the existing lot.  The cost of this arrangement would also be substantial.

Proposal

It is proposed to request quotes from licenced plumbers to divert the drainage pipes from the rear building into the internal drainage pipes associated with the dwelling.  This will ensure that there is only one sewer junction that serves the entire property.

 

The works will include trenching, fence removal, concrete cutting, driveway reinstatement and testing of the pipework.

 

We have received an indicative quote from a licenced plumber for approximately $10,000.00.

Community Engagement

Discussions with the landowner have been undertaken and will continue if the proposal is approved.

Financial Implications

The project will be funded from the sewer maintenance budget and cost should be approximately $10,000.00.


 

 Ordinary Meeting – Tuesday 25 July 2017

Page 54

 

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 Ordinary Meeting – Tuesday 25 July 2017

Page 55

 

Local Government Amendment (governance & planning) act 2016

Chapter 3, Section 8A  Guiding principles for councils

(1)       Exercise of functions generally

The following general principles apply to the exercise of functions by councils:

(a)     Councils should provide strong and effective representation, leadership, planning and decision-making.

(b)     Councils should carry out functions in a way that provides the best possible value for residents and ratepayers.

(c)     Councils should plan strategically, using the integrated planning and reporting framework, for the provision of effective and efficient services and regulation to meet the diverse needs of the local community.

(d)     Councils should apply the integrated planning and reporting framework in carrying out their functions so as to achieve desired outcomes and continuous improvements.

(e)     Councils should work co-operatively with other councils and the State government to achieve desired outcomes for the local community.

(f)      Councils should manage lands and other assets so that current and future local community needs can be met in an affordable way.

(g)     Councils should work with others to secure appropriate services for local community needs.

(h)     Councils should act fairly, ethically and without bias in the interests of the local community.

(i)      Councils should be responsible employers and provide a consultative and supportive working environment for staff.

(2)     Decision-making

The following principles apply to decision-making by councils (subject to any other applicable law):

(a)     Councils should recognise diverse local community needs and interests.

(b)     Councils should consider social justice principles.

(c)     Councils should consider the long term and cumulative effects of actions on future generations.

(d)     Councils should consider the principles of ecologically sustainable development.

(e)     Council decision-making should be transparent and decision-makers are to be accountable for decisions and omissions.

(3)     Community participation

Councils should actively engage with their local communities, through the use of the integrated planning and reporting framework and other measures.

 

Chapter 3, Section 8B  Principles of sound financial management

The following principles of sound financial management apply to councils:

(a)   Council spending should be responsible and sustainable, aligning general revenue and expenses.

(b)   Councils should invest in responsible and sustainable infrastructure for the benefit of the local community.

(c)   Councils should have effective financial and asset management, including sound policies and processes for the following:

(i)      performance management and reporting,

(ii)      asset maintenance and enhancement,

(iii)     funding decisions,

(iv)     risk management practices.

(d)   Councils should have regard to achieving intergenerational equity, including ensuring the following:

(i)      policy decisions are made after considering their financial effects on future generations,

(ii)     the current generation funds the cost of its services

 

 

Chapter 3, 8C  Integrated planning and reporting principles that apply to councils

The following principles for strategic planning apply to the development of the integrated planning and reporting framework by councils:

(a)   Councils should identify and prioritise key local community needs and aspirations and consider regional priorities.

(b)   Councils should identify strategic goals to meet those needs and aspirations.

(c)   Councils should develop activities, and prioritise actions, to work towards the strategic goals.

(d)   Councils should ensure that the strategic goals and activities to work towards them may be achieved within council resources.

(e)   Councils should regularly review and evaluate progress towards achieving strategic goals.

(f)    Councils should maintain an integrated approach to planning, delivering, monitoring and reporting on strategic goals.

(g)   Councils should collaborate with others to maximise achievement of strategic goals.

(h)   Councils should manage risks to the local community or area or to the council effectively and proactively.

(i)    Councils should make appropriate evidence-based adaptations to meet changing needs and circumstances.