Minutes of the Climate Change Action Committee

 

 

Meeting Date:    Thursday, 6 April 2017

Location:            Jervis Bay Rooms, City Administrative Centre, Bridge Road, Nowra

Time:                   4.00pm

 

 

The following members were present:

 

Clr Amanda Findley – Arrived at the meeting at 4.40 pm

Clr Joanna Gash – Arrived at the meeting at 4.57 pm

Clr John Wells

Clr Patricia White

Clr John Levett

Clr Nina Cheyne

Clr Kaye Gartner

Clr Greg Watson

Clr Mark Kitchener

 

  

 

Others present:

 

Carmel Krogh – Director, Shoalhaven Water

Tim Fletcher – Director, Planning, Environment and Development

Ben Stewart – Director, Assets and Works

Sara McMahon – Unit Manager, Governance

Kelie Lowe – Section Manager, Environmental Services

Elizabeth Dixon – Environmental Planner/Sustainability

Gordon Clark – Section Manager, Strategic Planning

Jane Lewis – Section Manager, Recreation Community and Culture

 

 

Election of Chairperson

RESOLVED (Clr Gartner / Clr Levett)

That Councillor White be appointed as the Acting Chairperson for the meeting of the Climate Change Action Committee.

CARRIED

 

 

Apologies / Leave of Absence

 

An apology was received from Clr Alldrick and Russ Pigg

 

 

 

 

Confirmation of the Minutes

Nil

 

 

Declarations of Interest

 

Nil

 

 

Reports

 

 CC17.1      Streetlight LED project

HPERM Ref: D17/98852

The Committee discussed budget, possible savings to Council and the long term costs of the Streetlight LED project.

It was noted that the business plan will be prepared by Assets and Works.

 

Recommendation (Item to be determined under delegated authority)

That Council prepare a business case which includes the following:

1.    Detailed comparisons of proposed technologies (including lifespan of the technologies);

2.    Consideration of projected increases in energy and service costs;

3.    Options for program roll-out, including timeframe comparisons, and the estimated costs, savings, and payback periods;

4.    Data related to expected carbon reduction levels for the options presented;

5.    An outline of the next steps for Council, including a summary of procurement options;

6.    Comparison of the bulk change compared with other projects such as the purchase of Green Power, and

7.    Summary and recommendations about external funding opportunities

 

RESOLVED (Clr Gartner / Clr Cheyne)

That Council prepare a business case which includes the following:

1.    Detailed comparisons of proposed technologies (including lifespan of the technologies);

2.    Consideration of projected increases in energy and service costs;

3.    Options for program roll-out, including timeframe comparisons, and the estimated costs, savings, and payback periods;

4.    Data related to expected carbon reduction levels for the options presented;

5.    An outline of the next steps for Council, including a summary of procurement options;

6.    Comparison of the bulk change compared with other projects such as the purchase of Green Power, and

7.    Summary and recommendations about external funding opportunities

CARRIED

 

 

 

 

CC17.2       Planning Environment and Development Services - Sustainability Status Report

HPERM Ref: D17/24647

Elizabeth Dixon, spoke about the Waste and Sustainability Improvement Payment program (WaSIP) in relation to the previous committee (known as the Shoalhaven Sustainable Committee) and explained that while the Committee did not have a budget, it did have input into how funds from the WaSIP was spent.

Jane Lewis spoke about Council’s initiatives across Recreation, Community and Culture facilities.

It was also noted that there are a range of public programs including King & Queen of Green, the Waste Expo, workshops for composting, waterwise education initiatives and reclaimed water management.

 

Recommendation (Item to be determined under delegated authority)

That the Committee accept the sustainability status report for information.

 

RESOLVED (Clr Gartner / Clr Wells)

That the Committee accept the sustainability status report for information.

CARRIED

 

 

Introduction of Items as Matters of Urgency

RESOLVED (Clr Gartner / Clr Wells)

That the following addendum reports be introduced as matters of urgency:

1.       CC17.3 Climate Change Action Committee - Draft Terms of Reference including change of name

CARRIED

 

The Chairperson ruled the matters as ones of urgency as they relate to urgent business of Council and allowed their introduction.

 

 

 

Addendum Reports

 

CC17.3       Climate Change Action Committee - Draft Terms of Reference including change of name

HPERM Ref: D17/107794

Clr Gartner suggested that in order to act on decisions and instigate projects, or even support community initiatives such a community solar energy, this committee will need funds, therefore the Committee recommendation to Council should be:

·         The previous budget of the Committee or $200,000 per annum, whichever is higher, be reinstated.

·         The Committee recommend either a recurring budget sum, or an operating budget to be reviewed annually.

Clr Findley – arrived at 4.40 pm

Clr Gash – arrived at 4.57 pm

Recommendation

That Council

1.    Change the name of the Climate Change Action Committee to the Sustainable Futures Committee

2.    Adopt the Sustainable Futures Committee Terms of Reference as attached to this report

3.    Appoint a Chairperson to the Committee

4.    Appoint a Councillor for the membership selection committee

5.    Advertise for applications for membership

6.    Allocate a budget for the operations of the Committee

 

Recommendation (Clr Gartner / Clr Cheyne)

That Council

1.    Change the name of the Climate Change Action Committee to the Sustainable Futures Committee

2.    Adopt the Sustainable Futures Committee Terms of Reference as attached to this report

3.    Appoint Clr White as Chairperson to the Committee and Clr Gartner as alternate chair

4.    The membership selection committee include the Chair and alternate Chair

5.    Advertise for applications for membership

6.    Consider funding in the 2017-18 budget to provide adequate resourcing to implement the actions of the committee with the intention of the allocation to be self-funding.

 

 

 

Clr Wells left the meeting at 5.22 pm

 

 

There being no further business, the meeting concluded, the time being 5.25 pm.

 

 

Clr White

ACTING CHAIRPERSON