Shoalhaven Sports Board
Meeting Date: Wednesday, 08 March, 2017
Location: Jervis Bay Rooms, City Administrative Centre, Bridge Road, Nowra
Time: 5:00pm
Please note: Council’s Code of Meeting Practice permits the electronic recording and broadcast of the proceedings of meetings of the Council which are open to the public. Your attendance at this meeting is taken as consent to the possibility that your image and/or voice may be recorded and broadcast to the public.
Agenda
1. Apologies
2. Confirmation of Minutes
· Shoalhaven Sports Board - 14 December 2016........................................ 1
3. Declarations of Interest
4. Reports
SB17.1........ Council Policy - Sportsground Management (policy consolidation)............................................................................... 6
SB17.2........ Shoalhaven Sports Board - Portfolio Update............................. 20
SB17.3........ Shoalhaven Sports Board Strategic Planning............................ 22
SB17.4........ Shoalhaven Sports Board - Current projects update................. 23
SB17.5........ Voluntary Users Contributions Policy - Readoption .................. 35
SB17.6........ Anti Obesity Policy..................................................................... 53
5. General Business
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Shoalhaven Sports Board – Wednesday 08 March 2017 Page ii |
Membership
Mr David Goodman – Chairperson
Clr Amanda Findley
Clr Jo Gash
Clr Annette Alldrick
Clr Nina Cheyne
Clr Andrew Guile
Clr John Wells
Clr Patricia White
Clr Greg Watson
Clr Mark Kitchener
Clr John Levett
Clr Mitchell Pakes
Clr Kaye Gartner
Clr Bob Proudfoot
Mr Russ Pigg or nominee
Mr Andrew Johnstone
Mr Syd Weller
Mr Roger Walker
Ms Elaine Caswell
Mr Tony Hardman
Ms Elizabeth Tooley
Ms Lisa Kennedy
Mr Phil Newlyn
Mr Keith Wallace
Quorum – Seven (7)
Purpose
To coordinate sport in the Shoalhaven in accordance with the delegation set out below:
· To determine the strategic development of sports in the Shoalhaven to maximize the benefits to the people of Shoalhaven and make Recommendations to Council;
· Formulate Policies on the use of Grounds in the City of Shoalhaven;
· To determine and present recommendations to Council on the need for additional sporting facilities in the City;
· To establish priorities for the development of facilities in the City including both sport and recreation;
· To set priorities for Government Grants for sport and recreation facilities in the City;
· To provide recommendations to Council on strategic and financial matters relating to sport in the Shoalhaven;
· To promote the role and scope of sport and recreation to the Shoalhaven community.
Delegated Authority
To commit expenditure up to the budget limits determined by Council and allocated to the Sports Board.
Minutes of the Shoalhaven Sports Board
Meeting Date: Wednesday, 14 December 2016
Location: Jervis Bay Rooms, City Administrative Centre, Bridge Road, Nowra
Time: 5.00pm
The following members were present:
Clr Nina Cheyne
Clr Bob Proudfoot – left the meeting at 5.50 pm
Clr Patricia White
Mr David Goodman - Chairperson
Mr Andrew Johnstone
Mr Roger Walker
Ms Elaine Caswell
Mr Keith Wallace
Ms Jane Lewis - Recreation Community & Culture Manager (General Manager’s nominee)
Others Present:
James Harris – Unit Manager, Social & Infrastructure Planning
Sara McMahon – Unit Manager, Governance
Susan Edwards – Senior Strategic Planner
Kevin Norwood – Aquatics Manager
Ray Whiting – Facilities Coordinator
Glen Elliott – Social Infrastructure Officer
Tony Hardman
Phil Newlyn
Elizabeth Tooley
Apologies / Leave of Absence |
An apology was received from: Clr Findley, Clr Pakes, Clr Gash, Lisa Kennedy
Confirmation of the Minutes |
RESOLVED (Roger Walker / Andrew Johnstone) That the Minutes of the meeting of the Shoalhaven Sports Board held on Wednesday 3 August 2016 be adopted. CARRIED |
Business Arising from Previous Minutes |
The spelling of Andrew Johnstone’s name to be corrected in item 6 of the previous minutes. Sports Person Awards (refer to the Board’s recommendation in the previous minutes and Council resolution of 16 August 2016 MIN16.655). It was noted that applications for the Australia Day awards, including the newly incorporated Sports Person awards, closed on 7 December 2016. The judging panel has made its decision and results will be announced on 25 January 2017. The Bernie Regan Memorial Trust’s representative on the judging panel was Juanita Mackay. |
Declarations of Interest |
Clr White – SB16.1 Voluntary User Contribution Scheme – Round 2 Funding 2016/2017 – less than significant non-pecuniary interest declaration – The business item nominates funding to the Milton Ulladulla Rugby League Club for field improvements – will stay in the room and will take part in discussion and vote.
Reports
SB16.1 Voluntary User Contribution Scheme - Round 2 Funding 2016/2017 |
HPERM Ref: D16/361809 |
James Harris spoke to the report. Clr White noted that there are considerable community & Show Society concerns at this time regarding the Milton Ulladulla Croquet Club and suggested that consideration of funding should be deferred until all issues are resolved. Members discussed the issue. Members also discussed the 2016/17 funding for Milton Ulladulla RLFC and agreed to support the funding less the cost of the tree removal which is being funded by Council. |
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Recommendation That Council support the Voluntary User Contributions Scheme – Round 2 Funding – 2016/2017, to be approved for: 1. Milton Ulladulla Croquet Club – Construct new croquet court Milton Showground ($50,000) subject to Council considering feedback after the 2017 Milton Show and supporting the expansion of the croquet facilities on the Showground site. 2. Culburra Soccer Club – Subsoil drainage, Soccer ground Crookhaven Oval ($18,000) 3. Project funds to be allocated from VUCS budget with a total of $68,060.50 4. Milton Ulladulla RLFC – Partial sub surface drainage of field and warm up area renovation including removal of one eucalyptus paniculata – Grey Iron Bark ($10,586) project be considered for VUCS funding in the 2017/2018 financial year.
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RECOMMENDATION (Clr White / David Goodman) That Council support the Voluntary User Contributions Scheme – Round 2 Funding – 2016/2017, to be approved for: 1. Milton Ulladulla Croquet Club – Defer any consideration of funding until such time as Council has made a decision to support the expansion of the croquet facilities on the Showground site. 2. Culburra Soccer Club – Subsoil drainage, Soccer ground Crookhaven Oval ($18,000) 3. Project funds to be allocated from VUCS budget with a total of $68,060.50 4. Milton Ulladulla RLFC – Partial sub surface drainage of field and warm up area renovation ($8486). 5. Remaining funds be carried over to the next round in 2017/2018. CARRIED |
SB16.2 Shoalhaven Sports Board - Induction / Sporting Projects Status Update |
HPERM Ref: D16/367011 |
The Chairperson welcomed the new members and attendees introduced themselves. James Harris distributed an induction pack to members and staff provided a PowerPoint presentation. Sara McMahon, Unit Manager Governance provided information regarding Council’s code of conduct & meeting procedure. |
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Recommendation: 1. Council appoint the following Shoalhaven Sports Board community member positions for a period of four (4) years (expiring December 2020) a. Tony Hardman b. Elizabeth Tooley c. Lisa Kennedy d. Phil Newlyn 2. Council approve the Chairperson elected by the Shoalhaven Sport Board, being (name to be inserted at the meeting) for an appointment term limited to two (2) years. 3. Council reaffirm the Shoalhaven Sports Board Terms of Reference (POL16/108) 4. Council endorse the following expiry time frames of December 2018 for existing community members on the Sports Board: a. Andrew Johnstone b. Syd Weller c. Roger Walker d. Elaine Caswell e. David Goodman 5. Council endorse the following portfolio appointments for its community members being: a. Sporting governance (names to be inserted at the meeting) b. Communication and Marketing (names to be inserted at the meeting) c. Grass Roots Club Development (names to be inserted at the meeting) d. Grants and Funding (names to be inserted at the meeting) e. Sports Tourism, Programs and Events (names to be inserted at the meeting) f. Facility Development(names to be inserted at the meeting) g. Talent Programs (names to be inserted at the meeting) 6. The entry road to Ulladulla Sports Park from the end of Camden Street (i.e. the entrance to the old Ulladulla Sewerage Treatment site) to the commencement of the Car Park be named Turley Blundell Drive. 7. Council erect a sign ‘Turley Blundell Drive’ at the entry road to Ulladulla Sports Park. 8. Council staff continue to negotiate with individual sporting clubs at Ulladulla Sports Park regarding the naming of ovals and facilities. 9. The report of the General Manager (Corporate & Community Services) concerning the status of various sporting projects detailed in this report be received for information. |
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RECOMMENDATION (Clr White / Andrew Johnstone) That 1. Council appoint the following Shoalhaven Sports Board community member positions for a period of four (4) years (expiring December 2020) a. Tony Hardman b. Elizabeth Tooley c. Lisa Kennedy d. Phil Newlyn 2. Council approve the Chairperson elected by the Shoalhaven Sport Board, being David Goodman for an appointment term limited to two (2) years. 3. Council reaffirm the Shoalhaven Sports Board Terms of Reference (POL16/108). 4. Council endorse the following expiry time frames of December 2018 for existing community members on the Sports Board: a. Andrew Johnstone b. Syd Weller c. Roger Walker d. Elaine Caswell e. David Goodman 5. Council endorse the following portfolio appointments for its community members being: a. Sporting governance - Lisa Kennedy (TBC) b. Communication and Marketing – Phil Newlyn and Elizabeth Tooley c. Grass Roots Club Development – Elaine Caswell d. Grants and Funding – Roger Walker e. Sports Tourism, Programs and Events – Andrew Johnson and David Goodman f. Facility Development – Clr White and Tony Hardman g. Talent Programs – David Goodman and Elaine Caswell 6. The entry road to Ulladulla Sports Park from the end of Camden Street (i.e. the entrance to the old Ulladulla Sewerage Treatment site) to the commencement of the Car Park be named Turley Blundell Drive. 7. Council erect a sign ‘Turley Blundell Drive’ at the entry road to Ulladulla Sports Park. 8. Council staff continue to negotiate with individual sporting clubs at Ulladulla Sports Park regarding the naming of ovals and facilities. 9. The report of the General Manager (Corporate & Community Services) concerning the status of various sporting projects detailed in this report be received for information 10. The next meeting of the Shoalhaven Sports Board to be scheduled in March 2017. All meetings to be scheduled on Wednesdays at 5pm with one meeting to be scheduled in southern Shoalhaven. 11. Staff to report back to the Board regarding the budget implications and requirements for an annual familiarisation tour. 12. That hats and polo tops with embroidered Sports Board logo be provided to members and will be purchased with funding to be sourced from within existing budgets. CARRIED |
General Business
SB16.3 Update of the NSW Sport and Recreation Representative |
Keith Wallace, NSW Sport and Recreation representative, provided an update on:
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RESOLVED (By consent) That the update be received for information. CARRIED
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SB16.4 Pony Club - Sussex Inlet |
Elaine Caswelll raised the issue of there being no current pony club in Sussex Inlet and discussion followed.
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SB16.5 Wondalga Sporting Complex |
Andrew Johnstone raised the issue of Wondalga Sporting Complex and James Harris advised that Council is no longer pursuing this as a sporting facility due to flooding implications.
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There being no further business, the meeting concluded, the time being 7.10 pm.
Mr David Goodman
CHAIRPERSON
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Shoalhaven Sports Board – Wednesday 08 March 2017 Page 6 |
SB17.1 Council Policy - Sportsground Management (policy consolidation)
HPERM Ref: D17/36390
Group: Corporate & Community Services Group
Section: Recreation Community & Culture
Attachments: 1. Sportsgrounds Management Policy ⇩
2. Sporting Groups Communications ⇩
3. Sportsgrounds - User Group Responsibilities ⇩
4. Sportsgrounds - Glass Bottle Free Sportsgrounds ⇩
5. Sportsground Closure ⇩
6. Sportsground Fencing ⇩
Purpose / Summary
To review, consolidate and reaffirm the following current policies which have become superseded by the Sportsground Management Policy:
· Sporting Groups Communications
· Sportsgrounds – User Group Responsibilities
· Glass Bottle Free Sportsgrounds
· Sportsground Closure
· Sportsground Fencing
Options
1. Adopt the recommendation.
Implications: This will allow consolidation of current sportsground management policies into one policy document.
2. Amend the recommendation.
Implications: any significant change to the policy(s) should consider consultation and input from the wider community and/or alternatively may have a resourcing implication.
3. Rescind the policy.
Implications: Not recommended as this will result in a loss of provisions and controls for sportsground management.
Background
Council currently has a number of separate policies that guide the management of its sportsgrounds. To provide ease of access and understanding of these policies, it is recommended that all related “sportsground management” policies be consolidated into one document which has the capacity to be updated with future policies provisions and become one reference document.
The following summary outlines what policies/policy provisions have been included in the new “Sportsground Management” policy (see Attachment 1).
Sporting Groups Communications Policy
This policy was endorsed by initially Council in July 2005 to facilitate community between the Sports Board and sporting community. The policy complements the Shoalhaven Sports Board Terms Of Reference (POL16/108).
All provisions of this policy have been included in the new “Sportsground Management” policy and relevant Council staff contact details have been updated and the reference to the “Your City – Your Sport” newsletter has been removed as it has not been circulated by Council for many years.
Sportsgrounds – User Group Responsibilities Policy
This policy was initially endorsed by Council in May 1985 and has been successful in defining responsibilities for sportsground users. The majority of policy provisions have been transferred over to Sportsground Management policy. One change is the reference to “Sportsground charges are applied as per Council’s adopted Fees and Charges” which replaces the reference to from “Sportsground fees shall not be charged for Shoalhaven based competition matches or training” as the Fees & Charges document articulates Council’s adopted requirements. The other change is the reference to Policy for Fee Waivers has been removed as it not relevant in the context of sportsground user responsibilities.
Glass Bottle Free Sportsgrounds Policy
This policy was initially endorsed by Council in December 2004 and has been very successful in recognising the hazards of providing glass bottles and glass containers at Council managed sportsgrounds and the potential public liability litigation in the event of a severe laceration to a sportsground user. These policy provisions have been transferred into to the Sportsground Management Policy.
Sportsground Closure Policy
This policy was initially endorsed by Council in December 2004 and has worked well with in partnership with our sporting community. These policy provisions have been transferred into the Sportsground Management Policy.
Sportsground Fencing Policy
This policy was initially endorsed by Council in November 2005 and it has guided resourcing of perimeter fencing of sportsgrounds where the intent is to charge a gate entry. These policy provisions have been transferred over to the Sportsground Management Policy.
Community Engagement
The review and consolidation of the above policies into one document is considered a minor policy change that does not warrant community engagement. Community engagement is recommended only if the policy is significantly considered for amendment by the elected Council.
Policy Implications
Reaffirmation and consolidation of relevant sportsground policies into one document and recession of redundant relevant policies
Financial Implications
No financial implications result from reaffirming the policy.
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Shoalhaven Sports Board – Wednesday 08 March 2017 Page 20 |
SB17.2 Shoalhaven Sports Board - Portfolio Update
HPERM Ref: D17/42965
Group: Corporate & Community Services Group
Section: Recreation Community & Culture
Purpose / Summary
To commence defining and determining resources for priority outcomes for each Sports Board Community Member portfolios, consistent with the Sports Board Terms Of Reference, with the guidance and support of an appropriate member of staff.
Options
1. Adopt the recommendation and work towards resourcing priorities outcomes for each Sports Board Community Member portfolio.
Implications: This will enable staff to assist Sports Board Community Members to develop and implement their selected portfolio.
2. Not adopt the recommendation and provide an alternative resolution with direction to staff how to develop and implement the selected portfolio for each Sports Board Community Member portfolio.
Implications: This may require an amendment to the Sports Board Terms Of Reference which Council recently adopted.
Background
As determined at the Shoalhaven Sports Board meeting of 14 December 2016, Community Members accepted the following portfolios:
Sporting governance - Lisa Kennedy (TBC)
Communication and Marketing – Phil Newlyn and Elizabeth Tooley
Grass Roots Club Development – Elaine Caswell
Grants and Funding – Roger Walker
Sports Tourism, Programs and Events – Andrew Johnson and David Goodman
Facility Development – Cllr White and Tony Hardman
Talent Programs – David Goodman and Elaine Caswell
To commence implementing the above Community Member portfolios, it is recommended that the main priorities for the 2017 calendar year be determined at this meeting. Through this process, priorities for subsequent calendar years could also be determined.
As discussed at the previous Sports Board meeting, dependent on the priority a Council staff member will be able to assist and liaise with the relevant Sports Board Community Member.
Community Engagement
Dependent on the selection of main priorities for each portfolio, this may require community engagement.
Policy Implications
As this time, no policy implications have been identified however implications may result as part of actioning a specific portfolio priority.
Financial Implications
As this time, no financial implications have been identified however implications may result as part of actioning a specific portfolio priority.
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Shoalhaven Sports Board – Wednesday 08 March 2017 Page 22 |
SB17.3 Shoalhaven Sports Board Strategic Planning
HPERM Ref: D17/43013
Group: Corporate & Community Services Group
Section: Recreation Community & Culture
Purpose / Summary
To commence defining the strategic planning priorities for Shoalhaven sport facility development as identified in the Community Infrastructure Strategic Plan.
That Council endorse the following strategic planning priorities for Shoalhaven sport facility development in the 2017 calendar year: 1. <insert priorities>
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Options
1. Adopt the recommendation and define strategic planning priorities for Shoalhaven sport facility development in the 2017 calendar year.
Implications: This will enable staff and the Sports Board Community to work together to achieve strategic planning priorities for Shoalhaven sport facility development.
2. Not adopt the recommendation and provide an alternative resolution with direction to staff how to work towards achieving strategic planning priorities for Shoalhaven sport facility development.
Implications: This may or may not meet strategic directions of Council and needs of the community.
Background
As outlined in the presentation to the Shoalhaven Sports Board of 14 December 2016, Council has been working for some time to complete and finalise its Community Infrastructure Strategic Plan (see http://doc.shoalhaven.nsw.gov.au/DisplayDoc.aspx?record=D16/113374 ). At this meeting, staff will work with Sports Board members to identify priority strategies from the Plan to action Shoalhaven sport facility development in the 2017 calendar year within allocated resources.
Community Engagement
Community engagement is dependent on the selection and action of strategic planning priorities for Shoalhaven sport facility development which are identified in the Community Infrastructure Strategic Plan. Therefore, community engagement may or may not be required.
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Shoalhaven Sports Board – Wednesday 08 March 2017 Page 23 |
SB17.4 Shoalhaven Sports Board - Current projects update
HPERM Ref: D17/43033
Group: Corporate & Community Services Group
Section: Recreation Community & Culture
Attachments: 1. Shoalhaven Heads Proposed BMX Pump Track ⇩
Purpose / Summary
To provide a brief project update to the Sport Board on current projects under development by Council.
That the report of the General Manager (Corporate & Community Services) which provides an update on current projects under development by Council be received for information
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Options
1. Adopt the recommendation and Council staff continue progressing current projects under development.
Implications: This will enable staff to continue progressing projects as discussed in this report.
2. Not adopt the recommendation and provide an alternative resolution with direction for staff.
Implications: Unknown until Board identify alternatives
Background
The following is a brief project update of current projects under development
Citywide BMX track / cycling facility (File 2358E)
For some time the Shoalhaven Cycling Committee has been investigating a site to provide a facility for a variety of cycling activities (i.e. learn to ride, BMX, criterium track, etc.) and recent sites include the old North Nowra Tip and Berry District Park. Unfortunately these sites have not identified viable options for a cycling facility.
In addition to the above, the Shoalhaven Heads Community Forum are undertaking investigations to construct a significant BMX track facility in Jerry Bailey Oval, Shoalhaven Heads which will be explained further at this meeting. Council has also been approached by Nowra Velo Club to provide a criterium track for citywide cycling needs.
Recognising the need to coordinate and examine the synergies of providing a consolidated location for future cycling needs for the Shoalhaven, Council staff facilitated a meeting with these groups on 28 February 2017 in Council’s Committee Rooms. A verbal report of the outcome of this meeting will be presented at this meeting.
Shoalhaven Indoor Sporting Centre (File 30436E)
Works scheduled to commence construction of this Centre in mid-2017 and staff are liaising with relevant sports to identify their building fit out requirements. Additional information on this project will be provided at this meeting.
Bomaderry Nowra Regional Sporting & Community Hub Master Plan (File 52005E)
The master plan was endorse by Council at its meeting of 14 December 2016 and a subsequent recession motion was defeated at the Council meeting of 31 January 2017. The next main steps in this project involve:
· Council consider allocation of $100,000 in the 2017/18 budget to undertake further studies to progress towards detailed design including traffic studies.
· Council allocate funds in the 2017/18 and 2018/19 budgets for the construction of a four (4) court croquet facility in the Bomaderry Nowra Regional Sports & Community Precinct in the location indicated in the report.
· Relocation of the Nowra Croquet Club align with the overall construction program for the Shoalhaven Indoor Sports Centre.
· Council receive a report in the first quarter of 2018 outlining more details on staging, costings and possible funding sources.
· Council seek grant funding to develop Bomaderry Nowra Regional Sports & Community Precinct after detailed design has been undertaken.
· Council continue to work with the various sport and user groups to seek possible partnership funding for relevant aspects of the precinct.
Draft Bay & Basin Community Hub Master Plan (File 52153E)
The draft Bay & Basin Community Hub Master Plan (see http://shoalhaven.nsw.gov.au/Bay-and-Basin-Community-Hub-Masterplan ) was endorsed by Council for public exhibition on 21 February. Comments and feedback related to the draft Plan will be invited during the upcoming public exhibition period.
The Board are encouraged to consider making a submission.
Shoalhaven Equestrian Centre of Excellence (File 48794E)
Stage 1 of the construction of an equestrian facility provided on a ‘like to like’ basis is in progression the new site replacing the former facility where the land was acquired to facilitate the Berry Highway Bypass. Estimated completion of this works is Easter 2017.
South Nowra Soccer Fields Replacement Amenities Building (File 38429E)
Council at its meeting of 31 January 2017 voted an additional $500,000 to complete the replacement amenities building which is budgeted to cost $1.1million and includes a $200,000 contribution towards the project from the Shoalhaven District Football Association. It is estimated that the replacement building will be completed in August 2017.
Frogs Holla Sporting Complex - Wastewater Upgrade (File 2525E)
Investigations continue to provide cost effective method to pipe sewer from the Complex to the mains sewer system. Estimates to bore rock to the gain access to the sewer system are currently making the project prohibited unless more funding is allocated to the project.
Options for the Ulladulla Future Park Site (adjacent to Ulladulla Sports Park) (File 1783E)
Council has received a confidential briefing regarding options for this site which includes the possibility of expanding Ulladulla Sports Park onto the site. In the near future, it is hoped that Council will consider a public report on this matter and further information will be provided to the Sports Board at that time.
Fees & Charges review (File 52027E)
Consultants LKS Quaero are continuing to work closely with Council staff to complete this project. A draft document is anticipated to be presented to Council in the upcoming months.
Draft Community Infrastructure Strategic Plan (File 35382E)
Council at its Assets & Strategy Committee on 21 February 2017 considered a report to endorse the Community Infrastructure Strategic Plan after a detailed workshop has been held for Councillors in early February 2017. Additional information on this project will be provided at this meeting.
Brief summary of other projects under development
Project |
Comment |
Draft Non-Motorised Watersports Master Plan – Paringa Park |
Currently on public exhibition (see http://shoalhaven.nsw.gov.au/My-Council/Current-Projects ) |
Mollymook Beach Reserve All Inclusive Playground |
On ground works anticipated to commence in the upcoming months |
Culburra Skate Park |
On ground works anticipated to commence in the upcoming months |
Sussex Inlet Learn to ride |
On ground works anticipated to commence in the upcoming months |
Ulladulla Sports Park Netball Courts |
On ground works anticipated to commence in the upcoming months |
Plantation Point Fitness Station |
On ground works anticipated to commence in the upcoming weeks |
NSW Sport & Recreation update report
In addition to the above information, a representative from NSW Sport & Recreation will provide a verbal update report to the meeting. This will include an outline of a proposed Strategic Plan Workshop (to be held mid May) for all sporting organisations. The workshop will be to outline what is a strategic plan, what are the benefits, models, templates etc.
Community Engagement
As required, community engagement will be undertaken for the various projects detailed in this report.
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Shoalhaven Sports Board – Wednesday 08 March 2017 Page 35 |
SB17.5 Voluntary Users Contributions Policy - Readoption
HPERM Ref: D17/44090
Group: Corporate & Community Services Group
Section: Recreation Community & Culture
Attachments: 1. Voluntary User Contributions Policy ⇩
2. Voluntary User Contributions Policy - Proposed Changes ⇩
Purpose / Summary
To review and reaffirm the Voluntary User Contributions Policy (VUCP) with minor amendments as detailed in this report and to rename the policy so that it is more easily identified by the Shoalhaven sporting community.
Options
1. Adopt the recommendation.
Implications: This will update the policy with allow minor amendments and rename the policy so that it is more easily identified by the Shoalhaven sporting community and align with Council’s strategic direction and priorities.
2. Amend the recommendation.
Implications: Any significant change to the policy should consider consultation and input from the wider community.
3. Rescind the policy.
Implications: Not recommended as this will result in a loss of opportunity for Council to partner the sporting community to improve capital fixed assets at sporting facilities on Council managed land.
Background
Voluntary User Contributions Policy
The purpose of the VUCP is to assist Shoalhaven sporting groups to undertake new works or improvements to existing fixed assets at sporting facilities on Council managed land. It is not for maintenance activities. The whole VUCP can be viewed as Attachment 1.
Recommended changes
The following changes are recommended to be made to the VUCP and can be viewed as tracked changes in Attachment 2.
Name change
To help keep the policy relevant and easily identifiable to the Shoalhaven sporting community it is recommended that the name of the policy be change to “Sports Capital Works Partnership Program”.
Design for new works
Recognising that new capital works often needs design and/or planning and this work is often contingent on project funding, it is recommended that the “Sports Capital Works Partnership Program” provide for an option for initial first part funding of design and/or planning. This will also allow access to funds to meet approval requirements prior to capital works occurring and which often delays fully funded works to commence on time.
One application open period
It is recommended that applications for the program only be open from 1 July each year. Applications would be open for 4 weeks with evaluation and assessment undertaken in August. Following the necessary approvals for the applications, applicants would be notified and wherever possible projects would be completed prior to the end of the financial year. The current policy allows funds to be allocated to sporting groups in July and February and unfortunately most of the February works cannot be delivered in the same financial year.
Alignment with Council’s Purchasing procedure
To ensure both the sporting community and Council is receiving value for money for their relevant capital works project it is recommended that where the total project cost is less $5,000, one (1) quote should be sought, and over $5,000 at least (3) three quotes should be obtained.
Consistency with Council’s Community Infrastructure Guidelines
As outlined in Attachment 2, it is recommended that the program reference Council’s Community Infrastructure Guidelines to assist in clarifying project partnerships arrangements with Council and align with Council’s strategic direction.
Application form
It is recommended that the project nomination form be an attachment to the policy and not part of the policy so the form can be update with relevant information and not necessarily require the document to be re-adopted by Council.
Minor text changes
It is recommended that Council endorse minor changes as shown in the attached policy (see Attachment 2) which shows tracked changes.
Community Engagement
The inclusion of above changes and additional text is considered minor policy changes that does not warrant community engagement. Community engagement is recommended only if the policy is significantly considered for amendment by the elected Council.
Policy Implications
Reaffirmation and minor amendment of an existing policy.
Financial Implications
No financial implications result from reaffirming the existing policy.
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Shoalhaven Sports Board – Wednesday 08 March 2017 Page 53 |
SB17.6 Anti Obesity Policy
HPERM Ref: D17/64817
Submitted by: Tony Hardman
Attachments: 1. Bay & Basin Leisure Centre Programs ⇩
Recommendation (Item to be determined under delegated authority) That the Sports Board consider this report from Tony Hardman.
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Details
Background:
Tony Hardman, Shoalhaven Sports Board Community Member, has provided this report and requested that the Shoalhaven Sports Board consider and provide a recommendation on this matter.
Purpose:
To help eliminate the perils of obesity which is the biggest health problem facing society as a whole and more pronounced in the Shoalhaven.
Proposed recommendation:
“That the Sports Board prepare a Policy Document for consideration as a pre cursa for the process and present a recommendation to the Council”.
Details:
In 2009 - 2011, the State Government reviewed a Plan to reduce/eliminate obesity in the community especially amongst children.
In the Shoalhaven City Council Local Government Area we are blessed with 43 sportsgrounds (including 4 showgrounds, netball courts, basketball stadiums and a synthetic hockey field) 71 winter fields, 38 summer fields and 21 Management Committees at sportsgrounds and many village greens, beach and shoreland reserves and recreation areas.
In summary, the Plan among other things such as diet, would encourage active lifestyles through use of sport and recreation infrastructure with walking and incidental activities not to mention organised sport. Participation in such activity will also reduce sedentary small screen behaviours which are increasing among adults and children.
Five priorities for action would be:
1. Community Information
2. Healthy Food
3. Active Lifestyles
4. Sport and Recreation
5. Encourage the use of prevention and early intervention services
Council is well positioned to support and promote all of the categories above with the exception of No. 2 - Healthy Food.
Without conducting any thorough research, I believe that there are other Councils in NSW and other states that have an Anti-Obesity Policy in place. If this is not the case the Shoalhaven could well be the Regional leader in NSW in implementation. Recent Tourism statistics indicate that the Shoalhaven is becoming a more increasingly favoured holiday destination.
Adoption of an Anti-Obesity Policy by the Council will lead to a vast improvement to its triple bottom line especially in the Community and Environmental aspects.
It would be in the best interests of the Heart Foundation, Diabetes Australia and the Tourism lobby would give the Policy and Procedures their full support.
Staff Comment
In accordance with the Sports Board Terms of Reference, the role of the Board is a strategic advisory committee to advocate for and inform Council’s decision making processes related to improving Shoalhaven sporting facilities and sports participation.
The proposal has merit, however it is important to understand Council’s responsibility in this sector. Health Services is not a direct role for Council to facilitate, Health Service Program Delivery is the role of Federal and State Governments. It is also not Council’s role to determine who is obese and who requires related assistance, but more to provide opportunities for people to be active.
Council does contribute, and will continue to support Health Services by providing the following which may assist in supporting health sector initiatives to raise awareness and manage obesity:
Encouraging participation in physical and recreational activity from infants through to seniors at all stages of life and abilities - through its services and programs at:
· Swimming Pools & Leisure Centres. An example of the programs offered by the Bay & Basin Leisure Centre is provided as Attachment 1
· Arts based programs – supporting health and well being
· Seniors Week Programs
· Youth Week Programs
· Walking tracks, trails and cycle ways
· Events that it sponsors or assists such e.g. triathlon, colour run, etc.
· Accessible facilities including toilets, change rooms and showers
· Playgrounds, learn to ride facilities, BMX tracks, skate parks, half-court basketball courts and other outdoor spaces
· Outdoor fitness stations
Advocating and lobbying for improved facilities and access to health and wellbeing programs such as:
· Securing grant funding for the Staying Active Program offered at Bomaderry Aquatic Centre which focuses on:
o Fall prevention
o Reducing barriers to participation
o Encouraging a social atmosphere and building relationships
o Improving mental health
· Securing grant funding for beach wheelchairs providing opportunities for those who have mobility impairment
Encouraging sports clubs and associations to offer programs to encourage greater participation such as:
· Come and try it etc. – focus on building grass roots involvement which results in more members of the community participating in activity and physical exercise etc.
In considering the above information, and given that this is not a direct service role for Local Government, a policy position is recommended that frames Council’s role in line with the above comments about the interaction of Local Government with the other levels of government and the health sector. Council should continue working to support the health care sector in raising awareness and managing obesity in the Shoalhaven by promotion of its sport and recreation facilities along with public programs and services to assist the community to increase participation. This is commensurate with the Community Strategic Plan (CSP), Council’s adopted Community Infrastructure Strategic Plan and the role of the Sports Board.
It is suggested that the recommendation be
“That a working group of the Sports Board prepare a draft Policy Document for consideration by the Sports Board as a pre cursa for the process and possible presentation of a recommendation to the Council”.