Minutes of the Strategy and Assets Committee

 

 

Meeting Date:    Tuesday, 21 March 2017

Location:            Council Chambers, City Administrative Centre, Bridge Road, Nowra

Time:                   5:00pm

 

 

The following members were present:

 

Clr Andrew Guile - Chairperson

Clr Joanna Gash

Clr John Wells

Clr Patricia White

Clr John Levett

Clr Nina Cheyne

Clr Annette Alldrick

Clr Kaye Gartner – left the meeting 7.19pm

Clr Amanda Findley

Clr Mitchell Pakes

Clr Mark Kitchener

Clr Bob Proudfoot

Mr Russ Pigg - General Manager

 

  

 

 

Apologies / Leave of Absence

Clr Watson

 

 

Confirmation of the Minutes

RESOLVED (Clr Findley / Clr Cheyne)                                                                                MIN17.184

 

That the Minutes of the Strategy and Assets Committee held on Tuesday 21 February 2017 be confirmed.

CARRIED

 

 

Declarations of Interest

 

Conflict of Interest Declaration – Russ Pigg - pecuniary interest – SA17.82 Ratepayers Advance Kerb & Gutter Construction - 58 - 64 Basin View Pde, Basin View – he is one of the property owners – will leave the room, will not take part in discussion or vote.

 

Conflict of Interest Declaration – Clr White – less than significant non pecuniary interest – SA17.71 Telstra Tech Savvy Seniors Grant Funding – her husband is a previous Telstra Dealer, Council is receiving grant funding of $1800 for library programs and no remuneration or advantage will be received by her husband  – will leave the room, will not take part in discussion or vote.

 

Conflict of Interest Declaration - Clr Proudfoot – less than significant non pecuniary interest – SA17.87 Dealing With Development Applications Lodged by Council Staff or Councillors – he has a Development Application before Council – will leave the room, will not take part in discussion or vote.

 

 

Deputations and Presentations

 

Mr Paul Davies addresed the Committee in relation to Item SA17.75 Funding Options - Sealing - Bishops Drive, Mollymook

 

Ms Jenny Brodie addressed the Committee in relation to Item SA17.74 Bomaderry Aquatic Centre & Nowra Aquatic Park - Winter Swimming in Northern Shoalhaven

 

 

Procedural Motion - Bring Item Forward

RESOLVED (Clr Pakes / Clr Kitchener)                                                                              MIN17.185

That the matter of items SA17.75 Funding Options - Sealing - Bishops Drive Mollymook and SA17.74 Bomaderry Aquatic Centre & Nowra Aquatic Park - Winter Swimming in Northern Shoalhaven be brought forward for consideration.

CARRIED

 

 

SA17.75     Funding Options - Sealing - Bishops Drive Mollymook

HPERM Ref: D17/37745

Recommendation (Item to be determined under delegated authority)

That the report on the sealing of 150 metres of Bishop Drive be received for information and the works not be funded in the 2017/18 budget.

 

Motion (Clr Kitchener / Clr Proudfoot)

That Council consider sealing the 150 metres of Bishop Drive, Mollymook as a priority for the next scheduled road works and the $213,000 cost for the works be funded in the 2017/18 budget.

For:            Clr Guile, Clr Pakes, Clr Kitchener and Clr Proudfoot

Against:    Clr Gash, Clr Wells, Clr White, Clr Levett, Clr Cheyne, Clr Alldrick, Clr Gartner, Clr Findley and Russ Pigg

lost

RESOLVED (Clr Gash / Clr Gartner)                                                                                   MIN17.186

That the report on the sealing of 150 metres of Bishop Drive be received for information and the works not be funded in the 2017/18 budget.

For:            Clr Gash, Clr Wells, Clr White, Clr Levett, Clr Cheyne, Clr Alldrick, Clr Gartner, Clr Findley and Russ Pigg

Against:    Clr Guile, Clr Pakes, Clr Kitchener and Clr Proudfoot

CARRIED

 

 

SA17.74     Bomaderry Aquatic Centre & Nowra Aquatic Park - Winter Swimming in Northern Shoalhaven

HPERM Ref: D17/83607

Recommendation

That Council

1.    Within the Shoalhaven Swim & Fitness area, maintain the operation of:

a.    Bomaderry Aquatic Centre 25 metre indoor pool – all year

b.    Bomaderry Aquatic Centre 50 metre outdoor pool – all year

c.    Nowra Aquatic Park 50 metre outdoor pool - close 30 June 2017 until 1 November 2017

d.    To be funded within existing 2016/17 budgets

2.    Undertake a comprehensive Community Engagement Process to outline the proposed six (6) options for summer and winter swimming in the northern Shoalhaven (Bomaderry Aquatic Centre and Nowra Aquatic Park) as outlined in this report.  That this consultation seek the community’s views on which is the preferred option taking into consideration all factors including service level provision and costs. This be undertaken as part of the DPOP consultation and be reported back to Council as part of the budget process.

3.    Upon receipt of the feedback, determine which option of the six considered it will fund in future budgets.

 

Recommendation (Clr Pakes / Clr Findley)

That Council:

1.    Undertake a comprehensive Community Engagement Process in plain English to outline the proposed six (6) options for summer and winter swimming in the northern Shoalhaven (Bomaderry Aquatic Centre and Nowra Aquatic Park) as outlined in this report.  That this consultation seek the community’s views, including swimming community members, on which is the preferred option taking into consideration all factors including service level provision and costs. This be undertaken as part of the DPOP consultation and be reported back to Council as part of the budget process.

2.    Upon receipt of the feedback, determine which option of the six considered it will fund in future budgets.

For:            Clr Gash, Clr Wells, Clr White, Clr Levett, Clr Cheyne, Clr Alldrick, Clr Gartner, Clr Findley, Clr Pakes, Clr Kitchener and Russ Pigg

Against:    Clr Guile and Clr Proudfoot

CARRIED

 

 

Procedural Motion - Bring Item Forward

RESOLVED (Clr Cheyne / Clr Findley)                                                                                MIN17.187

That the matter of item SA17.68 Shoalhaven Family Day Care - Consultation process and feedback re transfer of service be brought forward for consideration.

CARRIED

 

 

 

 

 

SA17.68     Shoalhaven Family Day Care - Consultation process and feedback re transfer of service

HPERM Ref: D17/8966

Recommendation

1.    That Council receive the report for information on the consultation process with affected staff, Educators and Families and feedback regarding potential transfer of the Shoalhaven Family Day Care Service to a suitable provider for information.

2.    That Council adopt Option 4 Performance Targets met or transfer and that an update report be provided to Council in April 2018.

3.    That as part of the public exhibition/community engagement period for the draft 2017/18 DP/OP council specifically gain feedback on the matter of ‘ratepayer subsidy’ for the FDC service.

 

Recommendation (Clr Cheyne / Clr Wells)

1.      That Council receive the report for information on the consultation process with affected staff, Educators and Families and feedback regarding potential transfer of the Shoalhaven Family Day Care Service to a suitable provider for information.

2.      Council adopt performance targets to improve services it provides and report back in April 2018 when more clarity around federal funding is available.

3.      That as part of the public exhibition/community engagement period for the draft 2017/18 DP/OP council specifically gain feedback on the matter of ‘ratepayer subsidy’ for the FDC service.

4.      Council acknowledge that high quality child care services are a fundamental responsibility of the Federal Government and acknowledge that the current service  of the Family Day Care Service reaches an exceeding level and congratulate the staff and the educators for that high level recognition.

5.      That Council continue to lobby the Federal Government for Federal Government support and funding.

CARRIED

 

Note: That Clr Cheyne read to the Committee a letter submitted by educator, Jamie Horton.

 

 

 

Notices of Motion / Questions on Notice

 

SA17.62     Notice of Motion - Code of Meeting Practice - Adjournment of Meetings

HPERM Ref: D17/72458

Recommendation (Item to be determined under delegated authority)

That Council consider a ten minute adjournment at all meetings after two hours. 

 

RESOLVED (Clr Gash / Clr Findley)                                                                                   MIN17.188

That Council consider a ten minute adjournment at all meetings after two hours.

CARRIED

 

 

 

SA17.63     Question on Notice - Traveller Rest Areas

HPERM Ref: D17/82219

Question

What is the Council policy or plan on the provision of short time traveller rest areas.

Background

There appears to be a growing need for roadside areas that can be utilised for overnight traveller stays, with basic toilet and shower facilities.  A number of locations are now used which appear to be inadequate for the pupose in particular the roadside area opposite the Bewong Café.

Response

Roadside rest areas primarily come under the responsibility of NSW Roads & Maritime Services, they provide rest stops in various locations on the Princes Highway within the Shoalhaven region. The rest areas are placed in locations where traffic flow is high enough to justify the cost of establishing such a facility for passing travellers, rather than overnight site accommodation.  There is often shelters and toilets provided at rest areas.  Areas such as Bewong and Rotary Park (South Nowra) are designed to provide rest stops, not overnight site accommodation. 

The provision of overnight site accommodation with adequate facilities is covered under the Local Government Regulations (Caravan Parks and Camping Grounds).  Overnight site accommodation of this type is provided by over 80 approved caravan parks in the Shoalhaven.  There are alternative primitive camping areas and camp grounds provided in National Parks.

Under State Environmental Planning Policy (SEPP) (Infrastructure) 2007, certain development can be exempt, if development can be carried out by or on behalf of a public authority in connection with a road or road infrastructure facilities and complies with Clause 20 of that SEPP.

This includes roadside facilities and rest areas, if the development does not involve the installation of toilets and involves no greater disturbance to the ground or vegetation than necessary.

http://www.legislation.nsw.gov.au/#/view/EPI/2007/641/part3/div17/subdiv1/cl97

Refer to Clause 97 (1) (ix).

Clause 20 of the SEPP states:

RESOLVED (Clr Levett / Clr Findley)                                                                                  MIN17.189

That Question on Notice - Traveller Rest Areas be recevied for information.

CARRIED

 


 

 

SA17.64     Question on Notice - "Adopt a Road" Scheme

HPERM Ref: D17/82232

Question

Could Councillors be given an explanation of the operation and success of the “Adopt-a-Road” scheme in the Shoalhaven, is it still actively worked, and could it be expanded as a means of coping with the roadside rubbish issue.

Response

Shoalhaven City Council does participate in the “Adopt A Road” programme.   Currently there is one formal “Adopt A Road” group which is the Adopt A Road Bendigo Bank Parkcare Group which removes litter as necessary along all roads in Sanctuary Point, St Georges Basin and Basin View.  The group began in 2012 and the Parkcare Action Plan was adopted by Council in March 2013 (D13/4640).  The group was supplied with personal protection equipment by Council and has been very effective and donated over 190 hours of labour, to the task, since its creation.

Council’s Parkcare Programme in many areas is very successful and provides an opportunity for volunteers to provide higher levels of services which are currently unable to be funded by Council due to large area serviced.  It also provides a fantastic opportunity for volunteers to “give back” to their community and demonstrate pride in the local area.  Council provides all groups with financial support and assistance by staff to set up their groups and develop their Action Plans which are then put forward to Council for consideration and adoption.  New Parkcare groups require approximately $400 per year in funding which forms part of the recommendation at the time of the Action Plans adoption.

The Adopt A Road programme can be easily expanded if there are willing volunteers to assist Council in control of litter.

RESOLVED (Clr Levett / Clr Findley)                                                                                  MIN17.190

That Question on Notice - "Adopt a Road" Scheme be received for information.

CARRIED

 

Note: Clr Findley acknowledged, Jo Power who received an International Womens Award for her work along Bendalong Beach and Plastic Free NSW Facebook and instagram pages.

 

 

Procedural Motion - Adjournment of Meeting

RESOLVED (Clr Findley / Clr Pakes)                                                                                  MIN17.191

That the meeting be adjourned for 10 minutes, the time being 7.00pm.

CARRIED

 

 


 

 

Procedural Motion - Resumption of Meeting

RESOLVED (Clr Findley / Clr Pakes)                                                                                  MIN17.192

That the meeting be reconvened, the time being 7.12pm when the following members were present:

Clr Andrew Guile - Chairperson

Clr Joanna Gash

Clr John Wells

Clr Patricia White

Clr John Levett

Clr Nina Cheyne

Clr Annette Alldrick

Clr Kaye Gartner

Clr Amanda Findley

Clr Mitchell Pakes

Clr Mark Kitchener

Clr Bob Proudfoot

Mr Russ Pigg - General Manager

CARRIED

 

 

Reports

 

SA17.65     Economic Development Strategy - Draft Report to be Placed on Exhibition

HPERM Ref: D17/73359

Recommendation (Item to be determined under delegated authority)

That

1.    Council place the draft Economic Development Strategy (2017-2026) on public exhibition for a minimum of 28 days.

2.    A report be submitted to Council including comments from submissions received with the view to have the Economic Development Strategy (2017-2026) adopted by Council.

 

RESOLVED (Clr Proudfoot / Clr Wells)                                                                               MIN17.193

That the matter of Economic Development Strategy - Draft Report to be Placed on Exhibition be defered to the Ordinary Meeting, Tuesday 28 March 2017 and a copy of the Draft Economic Development Strategy be made available as an attachment to the report.

CARRIED

 

SA17.66     Citizens Panel

HPERM Ref: D17/82371

Recommendation (Option 2)

That:

1.    Council randomly select a total of 24 persons from the existing 24 Consultive Community Bodies (CCBs), Council’s Advisory Committees & Boards, and the Business Chamber Executives, to form a Community Reference Panel to provide input into the Community Strategic Plan (CSP) review process and the Delivery Program/Operational Plan (DPOP) and budget community engagement process.

 

2.    This Panel undertake 3 workshops to provide feedback on the priorities for expenditure of the Special Rate Variation (SRV) and the projects and priorities of the CSP and DPOP

3.    Council allocate a budget of $10,000 to meet staff and other costs to form and assist the Community Reference Panel in the process.

4.    Council also utilise alternative community engagement methods to reach other stakeholders of Shoalhaven, to actively seek their feedback on their priority areas for expenditure of the proposed SRV as part of this year’s DP/OP and budget and allocate $5,000 to fund materials and resources for these engagement methods

5.    Council consider providing a budget in the 2017/18 financial year for the establishment of a permanent randomly selected Community Reference Panel that could be externally facilitated and used for a number of projects of Council throughout the year and form part of Council’s overall community engagement strategy

 

RESOLVED (Clr Wells / Clr Guile)                                                                                       MIN17.194

That the Citizens Panel Report be received for information.

CARRIED

Note: Clr Gartner left the meeting – 7.19pm

 

 

SA17.67     Request for Alternate Delegates - Nowra CBD Revitalisation Strategy Committee

HPERM Ref: D17/56377

Recommendation (Item to be determined under delegated authority)

That there be no change to the Terms of Reference in relation to membership of the committee.

 

RESOLVED (Clr Findley / Clr Gash)                                                                                   MIN17.195

That there be no change to the Terms of Reference in relation to membership of the committee.

CARRIED

 

 

SA17.68     Shoalhaven Family Day Care - Consultation Process And Feedback Re Transfer Of Service

HPERM Ref: D17/8966

 

Item dealt with earlier/later in the meeting.

 

 

SA17.69     Shoalhaven Homelessness Taskforce - Terms of Reference

HPERM Ref: D17/60968

Recommendation (Item to be determined under delegated authority)

That Council

1.    Establish the Shoalhaven Homelessness Taskforce as a section 355/377 Committee of Council;

2.    Endorse the Terms of Reference of the Shoalhaven Homelessness Taskforce

3.    Confirm the three councillor representatives on the taskforce.

 

 

 

RESOLVED (Clr Cheyne / Clr Levett)                                                                                 MIN17.196

That Council

1.    Establish the Shoalhaven Homelessness Taskforce as a section 355/377 Committee of Council;

2.    Endorse the Terms of Reference of the Shoalhaven Homelessness Taskforce with the following changes:

a.      That all councillors be members of the taskforce.

b.      The Chairperson be appointed for a term of 2 years

For:            Clr Gash, Clr Wells, Clr White, Clr Levett, Clr Cheyne, Clr Alldrick, Clr Findley, Clr Pakes, Clr Proudfoot and Russ Pigg

Against:    Clr Guile and Clr Kitchener

CARRIED

 

 

SA17.70     Overview/Update - Shoalhaven Section 94 Contributions Plan Review

HPERM Ref: D17/67071

Recommendation (Item to be determined under delegated authority)

That:

1.    The report on the proposed reforms to the Shoalhaven Contributions Plan 2010 be received for information

2.    The funds from recoupment projects and identified deleted projects be transferred to a “recoupment fund” and used as Council’s apportionment to projects and to provide seed funding for community infrastructure projects identified in the revised Contributions Plan.

 

RESOLVED (Clr Wells / Clr White)                                                                                      MIN17.197

That:

1.    The report on the proposed reforms to the Shoalhaven Contributions Plan 2010 be received for information

2.    The funds from recoupment projects and identified deleted projects be transferred to a “recoupment fund” and used as Council’s apportionment to projects and to provide seed funding for community infrastructure projects identified in the revised Contributions Plan.

CARRIED

 

 

SA17.71     Telstra Tech Savvy Seniors Grant Funding

HPERM Ref: D17/70549

Recommendation

That Council:

1.    Accept the NSW Government and Telstra Tech Savvy Seniors grant funding to the value of $1,800 for Shoalhaven Libraries to deliver a series of technology training modules to the Shoalhaven Community and adjust the budget accordingly.

2.    Write to the NSW Government accepting the grant offer.

 

Conflict of Interest Declaration – Clr White – less than significant non pecuniary interest –SA17.71 Telstra Tech Savvy Seniors Grant Funding – her husband is a previous Telstra Dealer, Council is receiving grant funding of $1800 for library programs and no remuneration or advantage will be received by her husband  – left the room, did not take part in discussion or vote.

 

Recommendation (Clr Proudfoot / Clr Alldrick)

That Council:

1.    Accept the NSW Government and Telstra Tech Savvy Seniors grant funding to the value of $1,800 for Shoalhaven Libraries to deliver a series of technology training modules to the Shoalhaven Community and adjust the budget accordingly.

2.    Write to the NSW Government accepting the grant offer.

CARRIED

 

 

SA17.72     2017 Future of Local Government National Summit

HPERM Ref: D17/73086

Recommendation (Item to be determined under delegated authority)

That the Committee

1.    Notes the details of the 2017 Future of Local Government National Summit scheduled for 25-26 May 2017 in Melbourne.

2.    Authorises available Councillors to attend the conference and such attendance be deemed Council Business.

3.    Travel, registration fees, accommodation and all reasonable out-of-pocket expenses be met in accordance with its adopted policy.

4.    Request Councillors attending the conference to provide a written report within 30 days of returning from the conference.

 

Note Clr White returned to the meeting.

 

RESOLVED (Clr Findley / Clr Cheyne)                                                                               MIN17.198

That the Committee

1.    Notes the details of the 2017 Future of Local Government National Summit scheduled for 25-26 May 2017 in Melbourne.

2.    Authorises available Councillors to attend the conference and such attendance be deemed Council Business.

3.    Travel, registration fees, accommodation and all reasonable out-of-pocket expenses be met in accordance with its adopted policy.

4.    Request Councillors attending the conference to provide a written report within 30 days of returning from the conference.

CARRIED

 

 

 

 

 

 

 

 

SA17.73     2017 Australian Local Government Women's Association Conference

HPERM Ref: D17/81524

Recommendation (Item to be determined under delegated authority)

That the Committee

1.    Notes the details of the 2017 Australian Local Government Wormen’s Association Conference scheduled for 4 to 6 May 2017 in Penrith.

2.    Authorises available Councillors to attend the conference and such attendance be deemed Council Business.

3.    Travel, registration fees, accommodation and all reasonable out-of-pocket expenses be met in accordance with its adopted policy.

4.    Request Councillors attending the conference to provide a written report within 30 days of returning from the conference.

 

RESOLVED (Clr Findley / Clr Cheyne)                                                                               MIN17.199

That the Committee

1.    Notes the details of the 2017 Australian Local Government Wormen’s Association Conference scheduled for 4 to 6 May 2017 in Penrith.

2.    Authorises available Councillors to attend the conference and such attendance be deemed Council Business.

3.    Travel, registration fees, accommodation and all reasonable out-of-pocket expenses be met in accordance with its adopted policy.

4.    Request Councillors attending the conference to provide a written report within 30 days of returning from the conference.

CARRIED

 

 

SA17.74     Bomaderry Aquatic Centre & Nowra Aquatic Park - Winter Swimming In Northern Shoalhaven

HPERM Ref: D17/83607

 

Item dealt with earlier in the meeting.

 

 

 SA17.75    Funding Options - Sealing - Bishops Drive Mollymook

HPERM Ref: D17/37745

 

Item dealt with earlier in the meeting see MIN17.186

 

 

 

 

 

 

 

 

 

 

 

 

SA17.76     Long Term Parking Facility Proposal - Bomaderry Railway Station

HPERM Ref: D17/56033

Recommendation (Item to be determined under delegated authority)

That the report on the availability of land in the vicinity of the Bomaderry Railway station to be used for all day/night parking, be received for information

 

RESOLVED (Clr Wells / Clr Gash)                                                                                      MIN17.200

That the report on the availability of land in the vicinity of the Bomaderry Railway station to be used for all day/night parking, be received for information.

CARRIED

 

 

SA17.77     Bus Service - Bomaderry Rail Station to Nowra CBD

HPERM Ref: D17/56121

Recommendation (Item to be determined under delegated authority)

That the report on the feasibility of subsidising a shuttle bus service, or facilitating timely bus services, from Bomaderry railway station to the Nowra CBD, be received for information.

 

RESOLVED (Clr Wells / Clr Cheyne)                                                                                  MIN17.201

That the report on the feasibility of subsidising a shuttle bus service, or facilitating timely bus services, from Bomaderry railway station to the Nowra CBD, be received for information.

CARRIED

 

 

SA17.78     Report - Traffic Management - Milton/Ulladulla Area - Summer Holiday Period - By-pass Proposal

HPERM Ref: D17/80036

Recommendation (Item to be determined under delegated authority)

That the Report of the General Manager (Director of Assets & Works) be received for Information and council note the status of this matter as detailed in the Princes Highway Corridor Strategy.

 

Motion (Clr White / Clr Gash)

That:

1.      The Report of the General Manager (Director of Assets & Works) be received for Information and council note the status of this matter as detailed in the Princes Highway Corridor Strategy.

2.      Council continue to lobby the State Government for funding for the Milton Ulladulla Bypass and involve our community in that lobbying

 

Amendment (Clr Guile / Clr Proudfoot)

That:

1.      The Report of the General Manager (Director of Assets & Works) be received for Information and council note the status of this matter as detailed in the Princes Highway Corridor Strategy.

2.      Council continue to lobby the State Government for funding for the Milton Ulladulla Bypass as a priority Princes Hwy Project and involve our community in that lobbying

For:            Clr Guile, Clr Findley, Clr Pakes, Clr Kitchener, Clr Proudfoot and Russ Pigg

Against:    Clr Gash, Clr Wells, Clr White, Clr Levett, Clr Cheyne, Clr Alldrick

CARRIED on the casting vote of the chair

 

The AMENDMENT became the MOTION and was PUT and CARRIED on the casting vote of the chair

RESOLVED (Clr Guile / Clr Proudfoot)                                                                               MIN17.202

That:

1.      The Report of the General Manager (Director of Assets & Works) be received for Information and council note the status of this matter as detailed in the Princes Highway Corridor Strategy.

2.      Council continue to lobby the State Government for funding for the Milton Ulladulla Bypass as a priority Princes Hwy Project and involve our community in that lobbying

For:            Clr Guile, Clr Findley, Clr Pakes, Clr Kitchener, Clr Proudfoot and Russ Pigg

Against:    Clr Gash, Clr Wells, Clr White, Clr Levett, Clr Cheyne, Clr Alldrick

CARRIED ON THE CASTING VOTE OF THE CHAIR

 

 

SA17.79     Shared path signage - citywide

HPERM Ref: D17/25041

Recommendation

That the General Manager (Director of Assets & Works)

1.    Continues to ensure that signage for cycleways complies with Australian Standard AS1742.9 (Bicycle facilities) and AUSTROADS Guide to Road Design Part 6A (Pedestrian and Cyclist paths)

2.    Includes a ‘share the path’ educational component in the pamphlet for distribution with the rates notices at a future time.

3.    Develops a strategy to install additional signage at key locations along the shared path network within existing budget constraints.

 

Recommendation (Clr Cheyne / Clr Levett)

That the General Manager (Director of Assets & Works)

1.    Continues to ensure that signage for cycleways complies with Australian Standard AS1742.9 (Bicycle facilities) and AUSTROADS Guide to Road Design Part 6A (Pedestrian and Cyclist paths)

2.    Includes a ‘share the path’ educational component in the pamphlet for distribution with the rates notices at a future time.

3.    Develops a strategy to install additional signage at key locations along the shared path network within existing budget constraints.

CARRIED

 

 

 

 

 

 

 

SA17.80     Review - Graffiti Management Policy

HPERM Ref: D17/73999

Recommendation (Item to be determined under delegated authority)

That Council reaffirm the Graffiti Management Policy with the minor update to nominate Assets & Works as the responsible Council Group.

 

RESOLVED (Clr Wells / Clr Levett)                                                                                     MIN17.203

That Council reaffirm the Graffiti Management Policy with the minor update to nominate Assets & Works as the responsible Council Group.

CARRIED

 

 

SA17.81     Road Verge Improvements & Maintenance Policy (POL16/157).

HPERM Ref: D17/53061

Recommendation (Item to be determined under delegated authority)

That Council reaffirm the Road Verge Improvements & Maintenance Policy (POL16/157).

 

RESOLVED (Clr Wells / Clr Findley)                                                                                   MIN17.204

That Council reaffirm the Road Verge Improvements & Maintenance Policy (POL16/157).

CARRIED

 

 

SA17.82     Ratepayers Advance Kerb & Gutter Construction - 58 - 64 Basin View Pde, Basin View

HPERM Ref: D17/73903

Recommendation

That Council enter into a Ratepayers Advance Agreement, executed under the Seal of Council with:

1.    Peter Brown of 58 Basin View Parade, Basin View in respect of Kerb and Gutter construction to the value of $5,379.72 (advance) of which $1,722.12 (excluding GST) is the contribution, $3,657.60 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest per annum is $4,572.00.

2.    Stephen Long of PO Box 460, Wollongong in respect of Kerb and Gutter construction at 60 Basin View Parade to the value of $5,621.72 (including additional an $242, which includes $22 GST, for a single driveway) (advance) of which $1,964.12 (excluding GST) is the contribution, $3,657.60 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest per annum is $4,572.00.

3.    Russ Pigg of PO Box 1150, Nowra in respect of Kerb and Gutter construction at 62 Basin View Parade to the value of $7,372.80 (including an additional $484, which includes $44 GST, for a 4.8 mt driveway) (advance) of which $2,689.20 (excluding GST) is the contribution, $4,683.60 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest per annum is $5,854.50.

4.    Sean Butcher of PO Box 30, Coniston in respect of Kerb and Gutter construction at 64 Basin View Parade to the value of $7,130.80 (including an additional $242, which includes $22 GST, for a single driveway) (advance) of which $2,447.20 (excluding GST) is the contribution, $4,683.60 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest per annum is $5,854.50.

 

5.    Graham Butler of 68 Basin View Parade, Basin View in respect of Kerb and Gutter construction to the value of $8,408.88 (advance) of which $2,070.16 (excluding GST) is the contribution, $6,338.72 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest per annum is $7,923.40.

6.    The Common Seal of Council of the City of Shoalhaven be affixed to any documentation required to be sealed otherwise the General Manager be authorised to sign any documentation necessary to give effect to the resolution.

 

Conflict of Interest Declaration – Russ Pigg - pecuniary interest – SA17.82 Ratepayers Advance Kerb & Gutter Construction - 58 - 64 Basin View Pde, Basin View – he is one of the property owners – left the room, did not take part in discussion or vote.

Recommendation (Clr Wells / Clr White)

That Council enter into a Ratepayers Advance Agreement, executed under the Seal of Council with:

1.    Peter Brown of 58 Basin View Parade, Basin View in respect of Kerb and Gutter construction to the value of $5,379.72 (advance) of which $1,722.12 (excluding GST) is the contribution, $3,657.60 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest per annum is $4,572.00.

2.    Stephen Long of PO Box 460, Wollongong in respect of Kerb and Gutter construction at 60 Basin View Parade to the value of $5,621.72 (including additional an $242, which includes $22 GST, for a single driveway) (advance) of which $1,964.12 (excluding GST) is the contribution, $3,657.60 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest per annum is $4,572.00.

3.    Russ Pigg of PO Box 1150, Nowra in respect of Kerb and Gutter construction at 62 Basin View Parade to the value of $7,372.80 (including an additional $484, which includes $44 GST, for a 4.8 mt driveway) (advance) of which $2,689.20 (excluding GST) is the contribution, $4,683.60 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest per annum is $5,854.50.

4.    Sean Butcher of PO Box 30, Coniston in respect of Kerb and Gutter construction at 64 Basin View Parade to the value of $7,130.80 (including an additional $242, which includes $22 GST, for a single driveway) (advance) of which $2,447.20 (excluding GST) is the contribution, $4,683.60 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest per annum is $5,854.50.

5.    Graham Butler of 68 Basin View Parade, Basin View in respect of Kerb and Gutter construction to the value of $8,408.88 (advance) of which $2,070.16 (excluding GST) is the contribution, $6,338.72 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest per annum is $7,923.40.

6.    The Common Seal of Council of the City of Shoalhaven be affixed to any documentation required to be sealed otherwise the General Manager be authorised to sign any documentation necessary to give effect to the resolution.

CARRIED

 

 

 

 

 

 

 

 

 

SA17.83     Exercise of Option - Lease - Part First Floor - 12 Berry Street Nowra - Shoalhaven Community Radio Incorporated

HPERM Ref: D17/71592

Recommendation

That Council:-

1.       Approve the additional five (5) year term of the  lease agreement with Shoalhaven Community Radio Incorporated for the continued occupation of Part 12 Berry Street, Nowra;

 

2.       Affix the Seal of the Council of the City of Shoalhaven to the lease agreement and any other documentation required to be sealed to enable the lease to be finalised.

 

Recommendation (Clr Wells / Clr Gash)

That Council:

1.       Approve the additional five (5) year term of the  lease agreement with Shoalhaven Community Radio Incorporated for the continued occupation of Part 12 Berry Street, Nowra;

 

2.       Affix the Seal of the Council of the City of Shoalhaven to the lease agreement and any other documentation required to be sealed to enable the lease to be finalised.

 

 

SA17.84     Road Closure - Lot 28 DP 755927 - Conjola

HPERM Ref: D17/59419

Recommendation

That Council resolves to:

1.    Make an application to the Minister administering the Roads Act 1993, for the unformed part of Wollybutt Road Conjola, shown by red shading on Attachment “1”, to be closed and vested in Council as Operational Land, then sell to the owners, J B McCloghry & V M Gautier, for consolidation with the adjoining Lot 28 DP755927,;

2.    Authority be given to affix the Common Seal of the Council of the City of Shoalhaven to any documents required to be sealed and that the General Manager be authorised to sign any documents necessary to give effect to the resolution;  and

3.    Council authorise the sale of the closed road to J B McCloghry & V M Gautier in exchange for the land shown by blue hatching on Attachment “1” pursuant to Section 44 of the Roads Act 1993 and thatsuch land be dedicated as public road in the plan of consolidation pursuant to Section 9 of the Roads Act 1993;

4.    All costs associated with this matter are to be met by the applicant.

 

Note: Russ Pigg returned to the meeting.

Recommendation (Clr White / Clr Cheyne)

That Council resolves to:

1.    Make an application to the Minister administering the Roads Act 1993, for the unformed part of Wollybutt Road Conjola, shown by red shading on Attachment “1”, to be closed and vested in Council as Operational Land, then sell to the owners, J B McCloghry & V M Gautier, for consolidation with the adjoining Lot 28 DP755927,;

2.    Authority be given to affix the Common Seal of the Council of the City of Shoalhaven to any documents required to be sealed and that the General Manager be authorised to sign any documents necessary to give effect to the resolution;  and

3.    Council authorise the sale of the closed road to J B McCloghry & V M Gautier in exchange for the land shown by blue hatching on Attachment “1” pursuant to Section 44 of the Roads Act 1993 and thatsuch land be dedicated as public road in the plan of consolidation pursuant to Section 9 of the Roads Act 1993;

4.    All costs associated with this matter are to be met by the applicant.

CARRIED

 

 

SA17.85     Variation to Compensation - Acquisition of Easement for Water Supply at Terara

HPERM Ref: D17/75193

Recommendation (Item to be determined under delegated authority)

That Council resolve to amend MIN16.914 (3) by inserting $15,000 plus GST in lieu of $8,500 plus GST.

 

RESOLVED (Clr Findley / Clr White)                                                                                   MIN17.205

That Council resolve to amend MIN16.914 (3) by inserting $15,000 plus GST in lieu of $8,500 plus GST.

CARRIED

 

 

SA17.86     June 2016 Storm Remediation Response

HPERM Ref: D16/400617

Recommendation

1.    Council consider funding the Coastal Management and Infrastructure Reserve (MIN16.998) by transferring $500,000 each year from the Strategic Projects Reserve or another source, to fund priority coast and estuary management and infrastructure projects commencing in 2017/18 financial year.

2.    In 2017/18 Council allocate $400,000 to complete and implement the Currarong coastal erosion strategy and determine the source of funds during the consideration of the draft 2017/18 budget.

 

Recommendation (Clr Wells / Clr White)

1.    Council consider funding the Coastal Management and Infrastructure Reserve (MIN16.998) by transferring $500,000 each year from the Strategic Projects Reserve or another source, to fund priority coast and estuary management and infrastructure projects commencing in 2017/18 financial year.

2.    In 2017/18 Council allocate $400,000 to complete and implement the Currarong coastal erosion strategy and determine the source of funds during the consideration of the draft 2017/18 budget.

CARRIED

 

 

 

 

 

 

 

SA17.87     Dealing With Development Applications Lodged by Council Staff or Councillors

HPERM Ref: D17/72258

Recommendation (Item to be determined under delegated authority)

That Council adopt the following policies with minor amendments:

1.    Dealing With Development Applications Lodged by Council Staff or Councillors

 

Conflict of Interest Declaration - Clr Proudfoot – less than significant non pecuniary interest SA17.87 Dealing With Development Applications Lodged by Council Staff or Councillors – he has a Development Application before Council – will leave the room, will not take part in discussion or vote.

RESOLVED (Clr Wells / Clr White)                                                                                      MIN17.206

That Council adopt the following policies with minor amendments:

1.      Dealing With Development Applications Lodged by Council Staff or Councillors

CARRIED

 

Introduction of Items as Matters of Urgency

RESOLVED (Clr Pakes / Clr Alldrick)                                                                                  MIN17.207

That the following addendum reports be introduced as matters of urgency:

1.       SA17.88 NSW State Government Restart NSW - Environment and Tourism Grants Program

2.       SA17.89 Greenwell Point Timber Jetty Decommissioning

CARRIED

The Chairperson ruled the matters as ones of urgency as they relate to urgent business of Council and allowed their introduction.

Note: Clr Proudfoot returned.

 

 

Addendum Reports

 

SA17.88     NSW State Government Restart NSW - Environment and Tourism Grants Program

HPERM Ref: D17/86241

Recommendation (Item to be determined under delegated authority)

That Council make applications for the following projects to the NSW State Government Restart NSW – Environment and Tourism Grants program.

·    Project - Round the Bay walk incl. Moona Moona Creek, Way Finding, Callala Bay - $1M

·    Project – Woollamia – Maintaining the Tourism Fleet - $2.242M

·    Project – South Nowra Rotary Park - $600,000

·    Project – Nowra Showground Enhancements $1.05M

·    Project – Beach Erosion Ulladulla Harbour - $750,000

·    Project – Additional Boating Facilities Greenwell Point - $3M

·    Project – Shoalhaven Heads River Road Precinct - $750,000

 

RESOLVED (Clr Wells / Clr White)                                                                                      MIN17.208

That Council make applications for the following projects to the NSW State Government Restart NSW – Environment and Tourism Grants program.

·    Project - Round the Bay walk incl. Moona Moona Creek, Way Finding, Callala Bay - $1M

·    Project – Woollamia – Maintaining the Tourism Fleet - $2.242M

·    Project – South Nowra Rotary Park - $600,000

·    Project – Nowra Showground Enhancements $1.05M

·    Project – Beach Erosion Ulladulla Harbour - $750,000

·    Project – Additional Boating Facilities Greenwell Point - $3M

·    Project – Shoalhaven Heads River Road Precinct - $750,000.

CARRIED

 

 

SA17.89     Greenwell Point Timber Jetty Decommissioning

HPERM Ref: D17/86839

Recommendation (Item to be determined under delegated authority)

That the timber jetty, adjacent to the Crown’s concrete wharf at Greenwell Point, be demolished and an application for funding be made to the State Government at the appropriate time for a replacement berthing facility

 

RESOLVED (Clr Pakes / Clr Cheyne)                                                                                 MIN17.209

That:

1.      The timber jetty, adjacent to the Crown’s concrete wharf at Greenwell Point, be demolished and an application for funding be made to the State Government at the appropriate time for a replacement berthing facility

2.      Notifcation be made to Community Consultative Bodies at Greenwell Point and user groups including adjacent local business operators advising that Council supports the replacement as a priority and will be continuing to seek funding for this project

CARRIED

 

 


 

 

Confidential Reports

 

Pursuant to Section 10A(4) the public were invited to make representation to the meeting before any part of the meeting is closed, as to whether that part of the meeting should be closed.

 

No members of the public made representations.

 

RESOLVED (Clr Wells / Clr Pakes)                                                                                     MIN17.210

 

That the press and public be excluded from the Meeting, pursuant to section 10A(1)(a) of the Local Government Act, 1993, to consider the following items of a confidential nature.

                       

CSA17.6         Red Rocks UHF CB Repeater

Details of systems and/or arrangements that have been implemented to protect council, councillors, staff and Council property.10(A)(2)(f)

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to expose a person to a risk of harm or of serious harassment or serious intimidation.

CSA17.7         Pump Procurement Contract

Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.10(A)(2)(c)

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.

CARRIED

 

 

The meeting moved into confidential the time being 8.35pm.

 

 

The meeting moved into open session, the time being 8:38pm.

 

Report from confidential session

 

The following resolutions of the meeting, whilst closed to the public, were made public.

         

CSA17.6    Red Rocks UHF CB Repeater

HPERM Ref: D17/28810

RESOLVED                                                                                                                       MIN17.211C

That Council advertise its intention to relinquish its Red Rocks UHF CB licence and consider any feedback prior to removal of the equipment.

 

 

There being no further business, the meeting concluded, the time being 8.39PM.

 

 

Clr Guile

CHAIRPERSON