Minutes of the Shoalhaven Sports Board

 

 

Meeting Date:    Wednesday, 14 December 2016

Location:            Jervis Bay Rooms, City Administrative Centre, Bridge Road, Nowra

Time:                   5.00pm

 

 

The following members were present:

 

Clr Nina Cheyne

Clr Bob Proudfoot – left the meeting at 5.50 pm

Clr Patricia White

Mr David Goodman - Chairperson

Mr Andrew Johnstone

Mr Roger Walker

Ms Elaine Caswell

Mr Keith Wallace

Ms Jane Lewis - Recreation Community & Culture Manager (General Manager’s nominee)

 

Others Present:

James Harris – Unit Manager, Social & Infrastructure Planning

Sara McMahon – Unit Manager, Governance

Susan Edwards – Senior Strategic Planner

Kevin Norwood – Aquatics Manager

Ray Whiting – Facilities Coordinator

Glen Elliott – Social Infrastructure Officer

Tony Hardman

Phil Newlyn

Elizabeth Tooley

 

 

  

 

Apologies / Leave of Absence

 

An apology was received from: Clr Findley, Clr Pakes, Clr Gash, Lisa Kennedy

 

 

Confirmation of the Minutes

 

RESOLVED (Roger Walker / Andrew Johnstone)

That the Minutes of the meeting of the Shoalhaven Sports Board held on Wednesday 3 August 2016 be adopted.

CARRIED

 

 

 

Business Arising from Previous Minutes

The spelling of Andrew Johnstone’s name to be corrected in item 6 of the previous minutes.

Sports Person Awards (refer to the Board’s recommendation in the previous minutes and Council resolution of 16 August 2016 MIN16.655). It was noted that applications for the Australia Day awards, including the newly incorporated Sports Person awards, closed on 7 December 2016.  The judging panel has made its decision and results will be announced on 25 January 2017.  The Bernie Regan Memorial Trust’s representative on the judging panel was Juanita Mackay.

 

 

Declarations of Interest

 

Clr White – SB16.1 Voluntary User Contribution Scheme – Round 2 Funding 2016/2017 – less than significant non-pecuniary interest declaration – The business item nominates funding to the Milton Ulladulla Rugby League Club for field improvements – will stay in the room and will take part in discussion and vote.

 

 

Reports

 

SB16.1       Voluntary User Contribution Scheme - Round 2 Funding 2016/2017

HPERM Ref: D16/361809

James Harris spoke to the report. Clr White noted that there are considerable community & Show Society concerns at this time regarding the Milton Ulladulla Croquet Club and suggested that consideration of funding should be deferred until all issues are resolved. Members discussed the issue.

Members also discussed the 2016/17 funding for Milton Ulladulla RLFC and agreed to support the funding less the cost of the tree removal which is being funded by Council.

Recommendation

That Council support the Voluntary User Contributions Scheme – Round 2 Funding – 2016/2017, to be approved for:

1.    Milton Ulladulla Croquet Club – Construct new croquet court Milton Showground ($50,000) subject to Council considering feedback after the 2017 Milton Show and supporting the expansion of the croquet facilities on the Showground site.

2.    Culburra Soccer Club – Subsoil drainage, Soccer ground Crookhaven Oval ($18,000)

3.    Project funds to be allocated from VUCS budget with a total of $68,060.50

4.    Milton Ulladulla RLFC – Partial sub surface drainage of field and warm up area renovation including removal of one eucalyptus paniculata – Grey Iron Bark ($10,586) project be considered for VUCS funding in the 2017/2018 financial year.

 

RECOMMENDATION (Clr White / David Goodman)

That Council support the Voluntary User Contributions Scheme – Round 2 Funding – 2016/2017, to be approved for:

1.    Milton Ulladulla Croquet Club – Defer any consideration of funding until such time as Council has made a decision to support the expansion of the croquet facilities  on the Showground site.

2.    Culburra Soccer Club – Subsoil drainage, Soccer ground Crookhaven Oval ($18,000)

3.    Project funds to be allocated from VUCS budget with a total of $68,060.50

4.    Milton Ulladulla RLFC – Partial sub surface drainage of field and warm up area renovation ($8486).

5.    Remaining funds be carried over to the next round in 2017/2018.

CARRIED

 

SB16.2       Shoalhaven Sports Board - Induction / Sporting Projects Status Update

HPERM Ref: D16/367011

The Chairperson welcomed the new members and attendees introduced themselves.  James Harris distributed an induction pack to members and staff provided a PowerPoint presentation.  Sara McMahon, Unit Manager Governance provided information regarding Council’s code of conduct & meeting procedure.

Recommendation:

1.    Council appoint the following Shoalhaven Sports Board community member positions for a period of four (4) years (expiring December 2020)

a.    Tony Hardman

b.    Elizabeth Tooley

c.    Lisa Kennedy

d.    Phil Newlyn

2.    Council approve the Chairperson elected by the Shoalhaven Sport Board, being (name to be inserted at the meeting) for an appointment term limited to two (2) years.

3.    Council reaffirm the Shoalhaven Sports Board Terms of Reference (POL16/108)

4.    Council endorse the following expiry time frames of December 2018 for existing community members on the Sports Board:

a.    Andrew Johnstone

b.    Syd Weller

c.    Roger Walker

d.    Elaine Caswell

e.    David Goodman

5.    Council endorse the following portfolio appointments for its community members being:

a.    Sporting governance (names to be inserted at the meeting)

b.    Communication and Marketing (names to be inserted at the meeting)

c.    Grass Roots Club Development (names to be inserted at the meeting)

d.    Grants and Funding (names to be inserted at the meeting)

e.    Sports Tourism, Programs and Events (names to be inserted at the meeting)

f.     Facility Development(names to be inserted at the meeting)

g.    Talent Programs (names to be inserted at the meeting)

6.    The entry road to Ulladulla Sports Park from the end of Camden Street (i.e. the entrance to the old Ulladulla Sewerage Treatment site) to the commencement of the Car Park be named Turley Blundell Drive.

7.    Council erect a sign ‘Turley Blundell Drive’ at the entry road to Ulladulla Sports Park.

8.    Council staff continue to negotiate with individual sporting clubs at Ulladulla Sports     Park regarding the naming of ovals and facilities.

9.    The report of the General Manager (Corporate & Community Services) concerning the status of various sporting projects detailed in this report be received for information.

RECOMMENDATION (Clr White / Andrew Johnstone)

That

1.    Council appoint the following Shoalhaven Sports Board community member positions for a period of four (4) years (expiring December 2020)

a.    Tony Hardman

b.    Elizabeth Tooley

c.    Lisa Kennedy

d.    Phil Newlyn

2.    Council approve the Chairperson elected by the Shoalhaven Sport Board, being David Goodman for an appointment term limited to two (2) years.

3.    Council reaffirm the Shoalhaven Sports Board Terms of Reference (POL16/108).

4.    Council endorse the following expiry time frames of December 2018 for existing community members on the Sports Board:

a.    Andrew Johnstone

b.    Syd Weller

c.    Roger Walker

d.    Elaine Caswell

e.    David Goodman

5.    Council endorse the following portfolio appointments for its community members being:

a.    Sporting governance - Lisa Kennedy (TBC)

b.    Communication and Marketing – Phil Newlyn and Elizabeth Tooley

c.    Grass Roots Club Development – Elaine Caswell

d.    Grants and Funding – Roger Walker

e.    Sports Tourism, Programs and Events – Andrew Johnson and David Goodman

f.     Facility Development – Clr White and Tony Hardman

g.    Talent Programs – David Goodman and Elaine Caswell

6.    The entry road to Ulladulla Sports Park from the end of Camden Street (i.e. the entrance to the old Ulladulla Sewerage Treatment site) to the commencement of the Car Park be named Turley Blundell Drive.

7.    Council erect a sign ‘Turley Blundell Drive’ at the entry road to Ulladulla Sports Park.

8.    Council staff continue to negotiate with individual sporting clubs at Ulladulla Sports Park regarding the naming of ovals and facilities.

9.    The report of the General Manager (Corporate & Community Services) concerning the status of various sporting projects detailed in this report be received for information

10.   The next meeting of the Shoalhaven Sports Board to be scheduled in March 2017.  All meetings to be scheduled on Wednesdays at 5pm with one meeting to be scheduled in southern Shoalhaven.

11.   Staff to report back to the Board regarding the budget implications and requirements for an annual familiarisation tour.

12.   That hats and polo tops with embroidered Sports Board logo be provided to members and will be purchased with funding to be sourced from within existing budgets.

CARRIED

General Business

 

SB16.3       Update of the NSW Sport and Recreation Representative

 

Keith Wallace, NSW Sport and Recreation representative, provided an update on:

  • Netball NSW Strategic plan and changes to sporting clubs constitutions regarding use of electronic format
  • Strategic planning - Shoalhaven Baseball Club & South Coast Surf Lifesaving
  • Swimming NSW working with Cullunghutti to provide swimming lessons
  • Sport & Recreation grants are currently being assessed
  • Football clubs Asia Cup Legacy Fund
  • Category 3 Club grants - Ulladulla Tennis successful to the next round
  • Surf lifesaving grants
  • Shooting Facility Fund

 

RESOLVED (By consent)

That the update be received for information.

CARRIED

 

 

SB16.4       Pony Club - Sussex Inlet

 

Elaine Caswelll raised the issue of there being no current pony club in Sussex Inlet and discussion followed.

 

 

SB16.5       Wondalga Sporting Complex

 

Andrew Johnstone raised the issue of Wondalga Sporting Complex and James Harris advised that Council is no longer pursuing this as a sporting facility due to flooding implications.

 

 

 

There being no further business, the meeting concluded, the time being 7.10 pm.

 

 

Mr David Goodman

CHAIRPERSON