Minutes of the Ordinary Meeting

 

 

Meeting Date:    Tuesday, 22 November 2016

Location:            Council Chambers, City Administrative Building, Bridge Road, Nowra

Time:                   4.00pm

 

 

The following members were present:

 

Clr Amanda Findley - Chairperson

Clr Joanna Gash

Clr John Wells

Clr Patricia White

Clr John Levett

Clr Nina Cheyne

Clr Annette Alldrick

Clr Kaye Gartner

Clr Andrew Guile – arrived 4.32pm

Clr Mitchell Pakes

Clr Greg Watson

Clr Mark Kitchener

Clr Bob Proudfoot

 

  

 

The meeting was opened by an Acknowledgement of Traditional Custodians by the Chairperson, followed with a Prayer by Rev Fred Monkton - Nowra Presbyterian Church and the playing of the Australian National Anthem.

 

 

Apologies / Leave of Absence

 

Apologies were received from Clr Guile

 

 

Confirmation of the Minutes

RESOLVED (Clr Cheyne / Clr White)                                                                                  MIN16.881

 

That the Minutes of the Ordinary Meeting of Ordinary Meeting held on Tuesday 25 October 2016 and the Extra Ordinary Meeting of Ordinary Meeting held on Tuesday 15 November 2016 be confirmed.

CARRIED

 

 

 

 

 

 

Declarations of Interest

 

Clr White – SA16.35 and CSA16.7 – Tenders – Vincentia Tower Redevelopment – pecuniary interest declaration – her and her husband are a previous Telstra dealer and received remuneration – will leave the room and will not take part in discussion or vote.

 

Note: The General Manager advised that Director Assets and Works had declared a significant no pecuniary interest regarding item CCL16.23. Mr Stewart has not participated in the writing of the report or tender process. He will leave the meeting during discussion of this item.

 

 

Mayoral Minute

 

MM16.10    Mayoral Minute - 2016 South Coast Tourism Awards

HPERM Ref: D16/340285

Recommendation

That Council receive the report for information.

 

RESOLVED (Clr Findley / Clr Gartner)                                                                                MIN16.882

That Council receive the report for information.

CARRIED

 

 

MM16.11    Mayoral Minute - 2016 IMB Bank Illawarra Business Awards

HPERM Ref: D16/341070

Recommendation

That Council receive the report for information.

 

RESOLVED (Clr Findley / Clr Proudfoot)                                                                            MIN16.883

That Council receive the report for information.

CARRIED

 

 

MM16.12    Mayoral Minute - Congratulations to Blake Kelly - School Based Trainee of the Year

HPERM Ref: D16/346234

Recommendation

That Council receive the report for information.

 

RESOLVED (Clr Findley / Clr Wells)                                                                                   MIN16.884

That Council receive the report for information.

CARRIED

 

 

 

 

 

 

MM16.13    Mayoral Minute - Congratulations - International Youth Day Awards

HPERM Ref: D16/353109

Recommendation

That Council receive the report for information.

 

RESOLVED (Clr Findley / Clr Cheyne)                                                                               MIN16.885

That Council receive the report for information.

CARRIED

 

 

MM16.14    Mayoral Minute - Improvements to Nowra Showground

HPERM Ref: D16/364744

Recommendation

That staff prepare a report to Council on a suite of improvements and approximate costs that could improve the Nowra Showgrounds, including but not limited to improving the look out and picnic facilities, sealing of the roads within the showgrounds, landscaping and demarcation for camping. 

 

RESOLVED (Clr Findley / Clr Alldrick)                                                                                MIN16.886

That staff prepare a report to Council on a suite of improvements and approximate costs that could improve the Nowra Showgrounds, including but not limited to improving the look out and picnic facilities, sealing of the roads within the showgrounds, landscaping and demarcation for camping.

CARRIED

 

Note: The Mayor amended the content of the Mayoral Minutes to reflect that Council is continuing to work through the homelessness issue within the showgrounds area.

 

 

MM16.15    Mayoral Minute - Southern Cross Community Housing & Shoalhaven City Council at Bomaderry

HPERM Ref: D16/364762

Recommendation

That the General Manager submit to the NSW Government for funding consideration the application that was previously submitted in 2013 by Southern Cross Community Housing and Council for the Restart NSW – Illawarra Infrastructure Fund.  The application needs to be given to the Premier, Minister for Housing, and any other Minister who may have a funding source such as Family and Community Services.

 

RESOLVED (Clr Findley / Clr Levett)                                                                                  MIN16.887

That the General Manager submit to the NSW Government for funding consideration the application that was previously submitted in 2013 by Southern Cross Community Housing and Council for the Restart NSW – Illawarra Infrastructure Fund.  The application needs to be given to the Premier, Minister for Housing, and any other Minister who may have a funding source such as Family and Community Services.

CARRIED

 

 

 

 

PRESENTATION

 

Carl Millington – Pitcher Partners provided a presentation in relation to the 2015/2016 Financial Statements.

 

Note: The Mayor and Councillors thanked Mr Millington.

 

Note: Clr Guile joined the meeting at 4.32pm

 

 

Deputations and Presentations

 

CL16.81 Notice of Motion - Homelessness - Nowra Area

Peter Maconachie addressed the meeting in relation to this matter.

Wendy Woodward addressed the meeting in relation to this matter.

 

 

Procedural Motion - Bring Item Forward

RESOLVED (Clr Watson / Clr Guile)                                                                                                      

 

That the matter of item CL16.81 – Notice of Motion Homelessness – Nowra Area be brought forward for consideration.

CARRIED

 

 

Procedural Motion - Bring Item Forward

RESOLVED (Clr Gash / Clr Wells)                                                                                                          

 

That the matter of item CL16.76 – Notice of Motion Homelessness – Nowra Area be brought forward for consideration.

CARRIED

 

 

CL16.81     Notice of Motion - Homelessness - Nowra Area

HPERM Ref: D16/356950

Recommendation

That

1.    Council form a Committee comprising three Nowra residents, two members form the Nowra Show Committee, a representative from the Homeless Hub, Nowra Police, two representatives of other Nowra Show Ground users (football and Cricket) and a representative of the Lands Department.

2.    The committee objective is to make recommendations to council on how to deal with the issues being caused the casual uncontrolled camping

 

RESOLVED (Clr Watson / Clr Guile)                                                                                   MIN16.888

That:

1.      Council apply a ban in respect of casual camping at Nowra Show Grounds in tents with exception of camping associated with an event.

2.      Council reaffirm its policy to actively encourage the use of the Nowra Show Ground for Motor Homes and caravans.

3.      Council ensure that any booking in respect of the above does not overlap the days when the Show Ground is used for the Nowra Show. 

4.      The General Manager report back to Council on the feasibility of reinstating a caretaker for the Nowra Showground.

5.      Council lobby the State and Federal Governments to increase funding for homelessness services in the Shoalhaven.

CARRIED

 

 

CL16.76     Notice of Motion - Homelessness - Nowra Area

HPERM Ref: D16/349941

Recommendation

That the Mayor be asked to give an update on where the homeless situation is at and the result of the community meeting held with residents living in the vicinity of the Showground, police and other participants.

Note: Clr Watson left the meeting at 6:28pm

Note: Clr Pakes left the meeting at 6:29pm

RESOLVED (Clr Gash / Clr Wells)                                                                                      MIN16.889

That the report be received for information.

CARRIED

 

 

 

Notices of Motion / Questions on Notice

 

CL16.73     Notice of Motion - Traffic Calming Devices - Larmer Avenue, Sanctuary Point

HPERM Ref: D16/338377

Recommendation

That Council report on the possible installation of traffic calming measures on the southern side of the Cockrow Creek bridge near the Park Drive intersections, Larmer Avenue, Sanctuary Point.

 

Note: Clr Watson & Clr Pakes returned to the meeting at 6:32pm

RESOLVED (Clr Proudfoot / Clr Wells)                                                                               MIN16.890

That Council report on the possible installation of traffic calming measures on the southern side of the Cockrow Creek bridge near the Park Drive intersections, Larmer Avenue, Sanctuary Point, and that report include the consideration of:

1.      A chicane type structure

2.      Diagramatic pedestrian signage; or

3.      A centre barrier

CARRIED

 

 

CL16.74     Notice of Motion - Righthand Turn Lane - Tomerong - Turpentine Road / Princes Highway intersection

HPERM Ref: D16/338398

Recommendation

That Council liaise with the R.M.S regarding the future installaton of a dedicared righthand turn lane for vehicles exiting Turpentine Road, Tomerong on the Princes Highway.

 

RESOLVED (Clr Proudfoot / Clr Kitchener)                                                                        MIN16.891

That Council liaise with the R.M.S regarding the future installaton of a dedicared righthand turn lane for vehicles exiting Turpentine Road, Tomerong on the Princes Highway.

CARRIED

 

 

CL16.75     Notice of Motion - Nowra CBD Revitalisation Strategy Committee

HPERM Ref: D16/338445

Recommendation

That Council staff report on the progress being made by the Nowra C.B.D Committee on the Nowra C.B.D Revitalisation Strategy.

 

Note: Clr Kitchener left the meeting at 6:37pm

RESOLVED (Clr Proudfoot / Clr Pakes)                                                                              MIN16.892

That Council staff report on the progress being made by the Nowra C.B.D Committee on the Nowra C.B.D Revitalisation Strategy.

CARRIED

 

 

CL16.76     Notice of Motion - Homelessness - Nowra Area

HPERM Ref: D16/349941

This item was considered earlier in the meeting – refer MIN16.889

 

 

CL16.77     Notice of Motion - Shoalhaven Access Advisory Committee - Catering

HPERM Ref: D16/350426

Recommendation

That the Shoalhaven Access Advisory Committee of Shoalhaven City Council be provided with coffee, tea and biscuits for each of the four meetings in 2017.

 

Note: Clr Kitchener returned to the meeting at 6:39pm

RESOLVED (Clr Proudfoot / Clr Wells)                                                                               MIN16.893

That:

1.      All Committee and Boards be provided with refreshments, tea, coffee and biscuits.

 

2.      A report be provided by the General Manager on the costs involved in providing meals for Councillors and staff at Council Ordinary Meetings.

CARRIED

 

 

 

Procedural Motion - Adjournment of Meeting

RESOLVED (Clr Findley)                                                                                                                        

That the meeting adjourned for 10 minutes, the time being 6.49pm.

CARRIED

 

 

The meeting reconvened the time being 7.03pm.

The following members were present:

 

Clr Amanda Findley - Chairperson

Clr Joanna Gash

Clr John Wells

Clr Patricia White

Clr John Levett

Clr Nina Cheyne

Clr Annette Alldrick

Clr Kaye Gartner

Clr Andrew Guile

Clr Mitchell Pakes

Clr Greg Watson

Clr Mark Kitchener

Clr Bob Proudfoot

 

 

 

CL16.78     Notice of Motion - Wheelchair Access - Beaches

HPERM Ref: D16/350433

Recommendation

That Council actively seek funding from both the Federal and State governments for the installation of wheelchair access to all patrolled beaches in our local government area. This is consistent with our goal to fully embrace " inclusion tourism ".

 

RESOLVED (Clr Proudfoot / Clr Pakes)                                                                              MIN16.894

That Council actively seek funding from both the Federal and State governments for the installation of wheelchair access to all patrolled beaches in our local government area. This is consistent with our goal to fully embrace " inclusion tourism ".

CARRIED

 

 

 

 

 

 

CL16.79     Notice of Motion - Road Safety - Jervis Bay Road

HPERM Ref: D16/356063

Recommendation

That Council attend to the following matters on Jervis Bay Road

1.    An assessment of the danger of overhanging tree branches and the capacity to have them lopped.

2.    When trees are cut down along side the road their stumps are often not removed, and this appears to present a danger

3.    An assessment of the apparent slippery nature of the road surface between Duck Creek and Moona Creek, which has led to a number of cars " spinning out ".

 

RESOLVED (Clr Proudfoot / Clr Guile)                                                                               MIN16.895

That Council attend to the following matters on Jervis Bay Road:

1.    An assessment of the danger of overhanging tree branches and the capacity to have them lopped.

2.    When trees are cut down along side the road their stumps are often not removed, and this appears to present a danger

3.    An assessment of the apparent slippery nature of the road surface between Duck Creek and Moona Creek, which has led to a number of cars " spinning out ".

For:            Clr Findley, Clr Gash, Clr Wells, Clr White, Clr Levett, Clr Cheyne, Clr Alldrick, Clr Guile, Clr Pakes, Clr Watson, Clr Kitchener and Clr Proudfoot

Against:       Clr Gartner

CARRIED

 

 

CL16.80     Notice of Motion - Saltmarsh Re-establishment around Waterways

HPERM Ref: D16/356918

Recommendation

That Council seek greater clarification from the Department of Fisheries regarding the re-establishment of saltmarshes around our waterways. The report needs to address, but should not be restricted to, the following

1.    What survey is undertaken to accurately map the area?

2.    What is the role of the astronomical water-mark or the mean high-tide water-mark?

3.    How can the the invasion of the saltmarsh by pines, grasses or other exotics be arrested?

 

RESOLVED (Clr Proudfoot / Clr Guile)                                                                               MIN16.896

That Council seek greater clarification from the Department of Fisheries regarding the re-establishment of saltmarshes around our waterways. The report needs to address, but should not be restricted to, the following

1.    What survey is undertaken to accurately map the area?

2.    What is the role of the astronomical water-mark or the mean high-tide water-mark?

3.    How can the the invasion of the saltmarsh by pines, grasses or other exotics be arrested?

CARRIED

 

 

CL16.81     Notice of Motion - Homelessness - Nowra Area

HPERM Ref: D16/356950

This item was considered earlier in the meeting – refer MIN16.888

 

 

CL16.82     Notice of Motion - Public Transport - Shoalhaven Area

HPERM Ref: D16/356965

Recommendation

That the General Manager provide a report on the availability of any Shoalhaven wide public transport strategy that would integrate present and future cycle ways, bus routes and train arrivals and departures. And also report on the availability of State Government funding to assist with the establishment of such a network.

 

RESOLVED (Clr Levett / Clr Cheyne)                                                                                 MIN16.897

That the General Manager provide a report on the availability of any Shoalhaven wide public transport strategy that would integrate present and future cycle ways, bus routes and train arrivals and departures. And also report on the availability of State Government funding to assist with the establishment of such a network.

CARRIED

 

 

CL16.83     Notice of Motion - Biodiversity Conservation Bill - Local Land Services Amendment Bill

HPERM Ref: D16/357022

Recommendation

That Council

1.    Notes that the NSW Govt has now introduced its Biodiversity Conservation Bill and its Local Land Services Amendment Bill to the New South Wales Parliament together with information about proposed land clearing codes.  

2.    Urges the Government to delay these Bills pending a reassessment of their intention and urges the Legislative Council to instigate an inquiry into land use in NSW with a view to developing biodiversity laws that are science based and follow the principles of generational equity.  The Council also urges the Members for South Coast and Kiama to support their colleague, Bruce Notley-Smith in his opposition to the legislation.

 

RESOLVED (Clr Levett / Clr Gartner)                                                                                 MIN16.898

That a Councillor Briefing be provided on the Biodiversity Conservation Bill and Local Land Services Amendment.

For:            Clr Findley, Clr Gash, Clr Wells, Clr Levett, Clr Cheyne, Clr Alldrick, Clr Gartner, Clr Watson and Clr Proudfoot

Against:       Clr White, Clr Guile, Clr Pakes and Clr Kitchener

CARRIED

 

 

 

 

Procedural Motion - Bring Item Forward

RESOLVED (Clr White / Clr Alldrick)                                                                                                      

That the following items be brought forward for consideration:

1.      CL16.90 – Quarterly Budget Review as at 30 September 2016

2.      CL16.91 – Investment Report – October 2016

3.      CL16.92 – Presentation of the Financial Statements 30 June 2016

CARRIED

 

 

CL16.90     Quarterly Budget Review as at 30 September 2016

HPERM Ref: D16/336063

Recommendation

That the September Quarterly Budget Review and vote movements outlined in the Quarterly Budget Review Statement be adopted by Council.

 

RESOLVED (Clr Wells / Clr Gash)                                                                                      MIN16.899

That the September Quarterly Budget Review and vote movements outlined in the Quarterly Budget Review Statement be adopted by Council.

CARRIED

 

 

CL16.91     Investment Report - October 2016

HPERM Ref: D16/354227

Recommendation

That the Report of the General Manager (Corporate Services and Community Services Group) on the Record of Investments for the period to 31st October 2016 be received for information

 

RESOLVED (Clr Wells / Clr White)                                                                                      MIN16.900

That the Report of the General Manager (Corporate Services and Community Services Group) on the Record of Investments for the period to 31st October 2016 be received for information.

CARRIED

 

 

CL16.92     Presentation of the Financial Statements 30 June 2016

HPERM Ref: D16/354695

Recommendation

That the audited Financial Statements for the year ended 30th June 2016, together with the Auditor’s Report, be presented to the public at the Ordinary Meeting of Council on 22nd November 2016.

 

RESOLVED (Clr White / Clr Wells)                                                                                      MIN16.901

That:

1.      The audited Financial Statements for the year ended 30th June 2016, together with the Auditor’s Report, be presented to the public at the Ordinary Meeting of Council on 22nd November 2016.

2.      In future periods, the audited financials be made available to the public on receipt.

CARRIED

 

 

 

Report of the Strategy & Assets Committee - 15 November 2016

 

SA16.14     Meeting Times for Council & Committees

HPERM Ref: D16/332293

Recommendation

That Council

1.    Adopt a schedule of meeting dates as per the attached schedule providing:

a.    a Three (3) week cycle of meeting dates per month, held on a Tuesday as follows:

i.     Week 1 – Development Committee;

ii.     Week 2 – Strategy and Assets Committee;

iii.    Week 3 – Ordinary Meeting.

b.    Meetings and briefings not being held during the following periods:

i.     Christmas break, including the first Two (2) weeks of January 2017

ii.     Easter break;

iii.    Australian Local Government Association General Assembly - 18 to 21 June 2017;

iv.   The first Two (2) weeks of July 2017

v.    Local Government Association Conference - 4 to 6 December 2017.

2.    Determine the start time for Council and Committee meetings to be generally at 5.00 pm.

3.    Schedule Councillor Briefings on Mondays & Thursdays OR at 4pm on Tuesday meeting days

4.    Schedule the meetings of Advisory Committees & Boards on Monday, Wednesday or Thursday to be determined at the 1st meeting of each.

 

Motion (Clr Watson / Clr Pakes)

That Council:

1.      Adopt a schedule of meeting dates as per the attached schedule providing:

a.      a Three (3) week cycle of meeting dates per month, held on a Monday as follows:

i.       Week 1 – Development Committee;

ii.      Week 2 – Strategy and Assets Committee;

iii.     Week 3 – Ordinary Meeting.

b.      Meetings and briefings not being held during the following periods:

i.       Christmas break, including the first Two (2) weeks of January 2017

ii.      Easter break;

iii.     Australian Local Government Association General Assembly - 18 to 21 June 2017;

iv.     The first Two (2) weeks of July 2017

v.      Local Government Association Conference - 4 to 6 December 2017.

2.      Determine the start time for Council and Committee meetings to be generally at 5.00 pm.

3.      Schedule Councillor Briefings on Tuesdays & Thursdays OR at 4pm on Monday meeting days

4.      Schedule the meetings of Advisory Committees & Boards on Tuesday, Wednesday or Thursday to be determined at the 1st meeting of each.

For:            Clr Alldrick, Clr Guile, Clr Pakes, Clr Watson, Clr Kitchener and Clr Proudfoot

Against:    Clr Findley, Clr Gash, Clr Wells, Clr White, Clr Levett, Clr Cheyne and Clr Gartner

lost

RESOLVED (Clr Gash / Clr Findley)                                                                                    MIN16.902

That Council:

1.      Adopt a schedule of meeting dates as per the attached schedule providing:

a.      a Three (3) week cycle of meeting dates per month, held on a Tuesdays as follows:

i.       On 2nd Tuesday of Month – Development Committee;

ii.      On 3rd Tuesday of Month – Strategy and Assets Committee;

iii.     On 4th Tuesday of Month – Ordinary Meeting.

b.      Meetings and briefings not being held during the following periods:

i.       Christmas break, including the first Two (2) weeks of January 2017

ii.      Easter break;

iii.     Australian Local Government Association General Assembly - 18 to 21 June 2017;

iv.     The first Two (2) weeks of July 2017

v.      Local Government Association Conference - 4 to 6 December 2017.

2.      Determine the start time for Council and Committee meetings to be generally at 5.00 pm.

3.      Schedule Councillor Briefings on Mondays & Thursdays OR at 4pm on Tuesday meeting days

4.      Schedule the meetings of Advisory Committees & Boards on Monday, Wednesday or Thursday to be determined at the 1st meeting of each..

For:            Clr Findley, Clr Gash, Clr Wells, Clr White, Clr Levett, Clr Cheyne, Clr Alldrick and Clr Gartner

Against:       Clr Guile, Clr Pakes, Clr Watson, Clr Kitchener and Clr Proudfoot

CARRIED

 

 

 

SA16.16     Ulladulla Harbour Berthing Facility Project Funding

HPERM Ref: D16/350140

Recommendation

That:

1.    Council accept the offer of a grant from the Community Development Grant Programme operated by the Australian Department of Infrastructure and Regional Development for the sum of $789,742 towards the establishment of a small berthing facility within Ulladulla Harbour and the General Manager be authorised to enter into the necessary contracts to receive the grant

2.    Council thank the Member for Gilmore for her assistance in obtaining the grant

3.    Council vote the grant monies received for the construction of the berthing facility within Ulladulla Harbour

4.    Council thank NSW Crown Lands and the NSW Minister for Primary Industries for making available $400,000 towards the project for deepening of the rock shelf within the Harbour

5.    Council staff commence negotiations to prepare an agreement with Crown Lands to secure tenure over the area within Ulladulla Harbour for the purposes of developing the berthing facility; and authorise the General Manager to sign any documentation required to give effect to this resolution.

6.    Council vote an additional $400,000 from the Economic Development Reserve towards the construction of the berthing facility

7.    Council staff commence preparation of an operations and management agreement and advertise by way of an Expression of Interest for an operator to manage the facility on behalf of Council and a separate report be presented to Council following closure of the EOI

8.    Council staff establish a fee structure for berths and seek expressions of interest from persons wishing to “lease” a berth, when available and a separate report be submitted to Council following closure of the EOI.

 

RESOLVED (Clr Proudfoot / Clr Gash)                                                                               MIN16.903

That:

1.      Council accept the offer of a grant from the Community Development Grant Programme operated by the Australian Department of Infrastructure and Regional Development for the sum of $789,742 towards the establishment of a small berthing facility within Ulladulla Harbour and the General Manager be authorised to enter into the necessary contracts to receive the grant

2.      Council thank the Member for Gilmore for her assistance in obtaining the grant

3.      Council vote the grant monies received for the construction of the berthing facility within Ulladulla Harbour

4.      Council thank NSW Crown Lands and the NSW Minister for Primary Industries for making available $400,000 towards the project for deepening of the rock shelf within the Harbour

5.      Council staff commence negotiations to prepare an agreement with Crown Lands to secure tenure over the area within Ulladulla Harbour for the purposes of developing the berthing facility; and authorise the General Manager to sign any documentation required to give effect to this resolution.

6.      Council vote an additional $400,000 from the Economic Development Reserve towards the construction of the berthing facility

7.      Council staff commence preparation of an operations and management agreement and advertise by way of an Expression of Interest for an operator to manage the facility on behalf of Council and a separate report be presented to Council following closure of the EOI

8.      Council staff establish a fee structure for berths and seek expressions of interest from persons wishing to “lease” a berth, when available and a separate report be submitted to Council following closure of the EOI.

CARRIED

 

 

 

 

 

 

SA16.19     Acceptance of Grant Funding - Veolia Mulwaree Trust - $25,000 -Plantation Point Exercise Equipment

HPERM Ref: D16/339363

Recommendation

That Council

1.    Thank the Veolia Mulwaree Trust and accept the grant of $25,000 (inclusive of GST) for the delivery of exercise equipment at Plantation Point Vincentia.

2.    Nominate the Mayor or a Councillor to accompany a staff member to the Veolia Mulwaree Trust Grant Presentation on Thursday 24 November in Goulburn.

 

RESOLVED (Clr Proudfoot / Clr Pakes)                                                                              MIN16.904

That Council

1.    Thank the Veolia Mulwaree Trust and accept the grant of $25,000 (inclusive of GST) for the delivery of exercise equipment at Plantation Point Vincentia.

2.    Nominate the Mayor or a Councillor to accompany a staff member to the Veolia Mulwaree Trust Grant Presentation on Thursday 24 November in Goulburn.

CARRIED

 

 

 

Items marked with an * were resolved ‘en block’.

 

SA16.22     Integrated Emergency Management Centre Master Plan and Electrical Supply at Albatross Road - IEMC

HPERM Ref: D16/290450

RESOLVED* (Clr Gash / Clr Cheyne)                                                                                 MIN16.905

That Council

1.    Adopt the Integrated Emergency Management Centre  Master Plan (reference number S1/1k); and

2.    Allocate a budget of $135,000 funded from the Strategic Projects Reserve for the balance of costs for a new electrical substation and associated works.

CARRIED

 

 

SA16.23     NSW Government Safer Roads Program - Approved Projects 2016/17

HPERM Ref: D16/315000

RESOLVED* (Clr Gash / Clr Cheyne)                                                                                 MIN16.906

That Council thanks the Minister for Roads and writes a letter of thanks to RMS and accepts the grant funding offers as follows:

1.    $340,000 for construction of safety improvements on Culburra Road (from CH0.00-1.03km east of Coonemia Road) including shoulder widening and sealing, guardrail, signage and delineation improvements

2.    $5,000 for survey and design investigations for safety improvements on Bolong Road (from east of Broughton Creek to south of Askeaton Park)

3.    $5,000 for survey and design investigations for safety improvements on Bolong Road (from north of the Coolangatta Road intersection to north of the Bolong Road/Gerroa Road intersection)

4.    $5,000 for survey and design investigations for safety improvements on Currarong Road (from CH 7.7-11.5km, including the intersection of Currarong Road and Lighthouse Road)

CARRIED

 

 

SA16.25     Property Lease - 11 Lamonds Lane, Nowra - Lot 3 DP868373

HPERM Ref: D16/309588

RESOLVED* (Clr Gash / Clr Cheyne)                                                                                 MIN16.907

That Council:

1.    Approve the grant of a new lease agreement with Dorothy Curnow for a term of three (3) years with a further option of three (3) years for the continued use and occupation of 11 Lamonds Lane, Nowra (Lot 3 DP868373) at an initial annual rental of $19,219.43 plus GST, increased annually by CPI with a review to market at the commencement of the option period.

2.    Authorise the General Manager to execute the lease agreement and affix the Seal of the Council of the City of Shoalhaven to any documentation requiring to be sealed.

CARRIED

 

 

SA16.26     Acquisition of Easement for Drainage - 19 Nirimba Ave Sanctuary Point

HPERM Ref: D16/318684

RESOLVED* (Clr Gash / Clr Cheyne)                                                                                 MIN16.908

That

1.    In accordance with the Local Government Act 1993 and Land Acquisition (Just Terms Compensation) Act 1991, Council resolve to acquire an Easement for Drainage 1.83m wide including swale drain over Lot 2407 DP216525 at Sanctuary Point, as shown by hatching on the copy of DP216525 marked Attachment 1.

2.    Council pay compensation of $18,000, excluding GST, and reasonable legal costs associated with the acquisition from Job No 85001.45694

3.    The Mayor and General Manager be authorised to execute any documents that require execution and affix The Common Seal of the Council of the City of Shoalhaven to any documents required to be sealed.

CARRIED

 

 

SA16.27     Proposed Leasing of 81 Osborne Street Nowra

HPERM Ref: D16/320554

RESOLVED* (Clr Gash / Clr Cheyne)                                                                                 MIN16.909

1.    That Council resolve to enter into a lease agreement with Shoalhaven Neighbourhood Services (SNS) for a subsidised rental (90.91%) for a period of 5 years with a 5 year option

2.    That the General Manager be authorised to finalise the lease terms that may or may not yet be determined and to sign any documentation necessary to give effect to this Resolution.

CARRIED

 

 

 

 

 

SA16.28     Proposed Road Closure of Part of Piscator Ave Currarong and sale to William & Elaine McLaughlin and consolidation with Lot 3 DP700672

HPERM Ref: D16/332622

RESOLVED* (Clr Gash / Clr Cheyne)                                                                                 MIN16.910

That:

1.    Council resolves to make an application to the Minister administering the Roads Act 1993, for the part of Piscator Avenue, Currarong shown by hatching on Attachment “1” to be closed and sold to the owners of the adjoining Lot 3 DP700672, William and Elaine McLaughlin.

2.    Upon closure, the land within the closed road is to be consolidated with the adjoining land being Lot 3 DP700672;

3.    Authority be granted to affix the Common Seal of the Council of the City of Shoalhaven to any documents requiring to be sealed and that the General Manager be authorised to sign any documents necessary to give effect to this resolution;

4.    Council authorise the sale of the closed road to William and Elaine McLaughlin for $18,000 (plus GST if applicable); and

5.    All costs associated with the road closure are to be met by William and Elaine McLaughlin.

CARRIED

 

 

SA16.29     Acquisition of Land for Matron Porter Drive Pathway - Part Lot 12 DP807589 - 13 Sungrove Lane

HPERM Ref: D16/336966

RESOLVED* (Clr Gash / Clr Cheyne)                                                                                 MIN16.911

That Council rescind part MIN16.732 (2) and pay compensation of $62,000 plus GST (based on the area of 2,358m2), legal and valuation costs associated with the acquisition, in accordance with the provisions of the Land Acquisition (Just Terms Compensation) Act 1991 from Matron Porter Drive SUP budget job number 85583.

CARRIED

 

 

SA16.34     Tenders - Water Meter Reading Services

HPERM Ref: D16/327570

Recommendation

That the Committee consider a separate confidential report in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.

 

RESOLVED (Clr Gash / Clr Wells)                                                                                       MIN16.912

That the Committee consider a separate confidential report in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.

CARRIED

 

 

 

 

 

 

 

 

SA16.35     Tenders - Vincentia Tower Redevelopment

HPERM Ref: D16/346001

Clr White - pecuniary interest declaration – left the room and took no part in discussion or voting.

Recommendation

That the Committee consider a separate confidential report in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.

 

RESOLVED (Clr Gash / Clr Pakes)                                                                                     MIN16.913

That the Committee consider a separate confidential report in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.

CARRIED

 

 

 

Items marked with an * were resolved ‘en block’.

 

SA16.38     Acquisition of Easement for Water Supply at Terara

HPERM Ref: D16/319958

Clr White returned to the meeting.

RESOLVED* (Clr Proudfoot / Clr Gash)                                                                              MIN16.914

That Council

1.    Acquire an Easement for Water Supply 3 wide over Lot 1 DP579451 at Millbank Rd, Terara, as shown by hatching on plan marked Attachment ‘1’;

2.    Council extinguish an existing Easement for Water Supply marked ‘D’ as shown on DP579451 that has been made redundant, as shown on plan marked Attachment ‘2’;

3.    Council pay compensation of $8,500 (plus GST if applicable) and reasonable legal costs associated with the acquisition, in accordance with the Land Acquisition (Just Terms Compensation) Act 1991, from Council’s Water Fund;

4.    If necessary, the compensation be adjusted in accordance with the area of the easement to be acquired determined by final survey;

5.    The Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed.

CARRIED

 

 

SA16.39     Extinguishment of Water Supply Easement - 6 Mount Vista Close Falls Creek

HPERM Ref: D16/325611

RESOLVED* (Clr Proudfoot / Clr Gash)                                                                              MIN16.915

That Council

1.    Extinguish the Easement for Water Supply 4.57 wide over Lot 17 DP258913 at Berry, as shown by hatching on extract of that deposited plan marked ‘Attachment A’.

2.    Costs to extinguish the easements are to be met from Shoalhaven Water’s Water Fund.

3.    The Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed. 

CARRIED

 

SA16.40     Acquisition of Easements for Water Supply at Wason Street Ulladulla

HPERM Ref: D16/336427

RESOLVED* (Clr Proudfoot / Clr Gash)                                                                              MIN16.916

That

1.    Council resolve to acquire the following easements at Ulladulla:

a.    An Easement for Water Supply variable width over Lot 22 DP576042 from Antonio Capogreco as designated (A) on copy of plan marked Attachment ‘1’, and

b.    An Easement for Water Supply 0.1 wide over Lot 11 DP856300 from Antonio Capogreco and Rosa Capogreco designated (B) on copy of plan marked Attachment ‘1’.

The acquisitions to be undertaken under the Local Government Act 1993.

2.    Council pay compensation of $2,000 for each easement, total $4,000,  plus GST if applicable and reasonable legal costs associated with the acquisition in accordance with the Land Acquisition (Just Terms Compensation) Act 1991, from Council’s Water Fund.

3.    The Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed.

CARRIED

 

 

SA16.41     Research Grant Proposal - University of Wollongong

HPERM Ref: D16/346129

RESOLVED* (Clr Proudfoot / Clr Gash)                                                                              MIN16.917

That Council agree to partner (through Shoalhaven Water) with the University of Wollongong on the ARC Linkage Grant proposal for an integrated data concentration system for sewerage reticulation networks.

CARRIED

 

 

 

Report of the Shoalhaven Arts Board - 16 November 2016

 

AB16.2       Shoalhaven Arts Board Grants 2016/17

HPERM Ref: D16/345438

Recommendation

That the following Shoalhaven Arts Board grants be awarded:

1.    $7,000 to the Callala Bay Progress Association for their public art project ‘Traditional Log Installation’

2.    $5,000 grants to the following applicants:

a.    Dos Enos for the production of a music video called ‘Far Meadow Blues’.

b.    Jervis Bay and Basin Arts for their ‘Shared Pathways project.

 

RESOLVED (Clr Wells / Clr White)                                                                                      MIN16.918

That the following Shoalhaven Arts Board grants be awarded:

1.    $7,000 to the Callala Bay Progress Association for their public art project ‘Traditional Log Installation’

2.    $5,000 grants to the following applicants:

a.    Dos Enos for the production of a music video called ‘Far Meadow Blues’.

b.    Jervis Bay and Basin Arts for their ‘Shared Pathways project.

CARRIED

 

Note: A letter was tabled by Clr White, from the Department of Prime Minister and Cabinet – Indigenous Affairs Group in relation to this item.

 

 

Report of the Youth Advisory Committee - 16 November 2016

 

Items marked with an * were resolved ‘en block’.

 

YA16.3       Youth Advisory Committee Terms of Reference

HPERM Ref: D16/343804

RESOLVED* (Clr Pakes / Clr White)                                                                                   MIN16.919

That the Youth Advisory Committee endorse the final version of the Terms of Reference and recommend to Council for adoption.

CARRIED

 

 

YA16.4       Additional Item from Minutes - International Youth Awards

HPERM Ref: D16/358669

RESOLVED* (Clr Pakes / Clr White)                                                                                   MIN16.920

That the Committee highly recommends that Council consider:

1.    Hosting the International Youth Day Awards via the Youth Advisory Committee on 12 August 2017 with the same award categories and same format (stand-up cocktail)

2.    That a budget of $3,600 be included in the 2017/2018 budget for this event.

CARRIED

 

Note: Kaye Rhodes, Donna Corbyn and Alan Blackshaw be thanked for their efforts in organising the Event.

 

 

Reports

 

CL16.87     Code of Conduct Complaints - Annual Statistics Report - 1 September 2015 - 31 August 2016

HPERM Ref: D16/356168

Recommendation

That the report of the General Manager concerning complaints under the Code of Conduct for the period 1 September 2015 to 31 August 2016, be received for information.

 

RESOLVED (Clr Guile / Clr Wells)                                                                                       MIN16.921

That the report of the General Manager concerning complaints under the Code of Conduct for the period 1 September 2015 to 31 August 2016, be received for information.

CARRIED

 

CL16.88     Negotiations - Provision of the Management & Operations of the Ulladulla Civic Centre 2016/19

HPERM Ref: D16/343101

Recommendation

That Council consider a separate confidential report on this matter in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.

 

RESOLVED (Clr Wells / Clr White)                                                                                      MIN16.922

That Council consider a separate confidential report on this matter in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.

CARRIED

 

 

CL16.89     Acceptance of Grant Funding - Copyright Agency Cultural Fund & Museums & Galleries of NSW - $11,250 - Artist or Curator Residency Grant

HPERM Ref: D16/356612

Recommendation

That Council

1.    Accept the grant of $11,250 (excl GST) for the delivery of the Artist Residency project at the Shoalhaven Regional Gallery

2.    Delegate authority to the General Manager, or nominee, to accept the grant funding and acquittal of funds

3.    Write and thank the Copyright Agency Cultural Fund and Museums & Galleries of NSW

 

RESOLVED (Clr Proudfoot / Clr Wells)                                                                               MIN16.923

That Council:

1.      Accept the grant of $11,250 (excl GST) for the delivery of the Artist Residency project at the Shoalhaven Regional Gallery

2.      Delegate authority to the General Manager, or nominee, to accept the grant funding and acquittal of funds

3.      Write and thank the Copyright Agency Cultural Fund and Museums & Galleries of NSW.

CARRIED

 

 

CL16.90     Quarterly Budget Review as at 30 September 2016

HPERM Ref: D16/336063

This item was considered earlier in the meeting – refer MIN16.899

 

 

CL16.91     Investment Report - October 2016

HPERM Ref: D16/354227

This item was considered earlier in the meeting – refer MIN16.900

 

 

CL16.92     Presentation of the Financial Statements 30 June 2016

HPERM Ref: D16/354695

This item was considered earlier in the meeting – refer MIN16.901

 

 

CL16.93     Release of Indemnity Guarantee

HPERM Ref: D16/341412

Recommendation

That the Mayor and Deputy Mayor sign under Council seal the Release of Indemnity Guarantee from ANZ Banking Group in favour of Northview Pty Ltd.

 

RESOLVED (Clr Wells / Clr Guile)                                                                                       MIN16.924

That the Mayor and Deputy Mayor sign under Council seal the Release of Indemnity Guarantee from ANZ Banking Group in favour of Northview Pty Ltd.

CARRIED

 

 

CL16.94     Ratepayer Advance - 209 - 221 Walmer Ave Sanctuary Point

HPERM Ref: D16/337547

Recommendation

That Council enter into a Ratepayers Advance Agreement, executed under the Seal of Council with:

1.    FR & PR Elphinstone of 209 Walmer Ave, Sanctuary Point in respect of Kerb and Gutter construction to the value of $7,344.36 (advance) of which $ 2515.56 (Including $22 GST) is the contribution, $4,828.80 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest is $ 6,036.00.

2.    Lynda Wild of 211 Walmer Ave, Sanctuary Point in respect of Kerb and Gutter construction to the value of $7,344.36 (advance) of which $ 2515.56 (Including $22 GST) is the contribution, $4,828.80 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest is $ 6,036.00.

3.    Deren Pty Ltd of PO Box 266, Cronulla (213 Walmer Ave) in respect of Kerb and Gutter construction to the value of $5,568.77 (advance) of which $1,947.17 (Including $22 GST) is the contribution, $3,621.60 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest is $4,527.00.

4.    TJ & LC Marlow of 215 Walmer Ave, Sanctuary Point in respect of Kerb and Gutter construction to the value of $5,326.77(advance) of which $1,705.17 is the contribution, $3,621.60 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest is $4,527.00.

5.    Evertje Zwart of 217 Walmer Ave, Sanctuary Point in respect of Kerb and Gutter construction to the value of $5,326.77 (advance) of which $1,705.17 is the contribution, $3,621.60 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest is $4,527.00.

6.    G P Downie of 268/15 Old Glenhaven Rd, Glenhaven (219 Walmer Ave) in respect of Kerb and Gutter construction to the value of $5,568.77 (advance) of which $1,947.17 (Including $22 GST) is the contribution, $3,621.60 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest is $4,527.00.

7.    Anthony & Janice Burke of 4 Riverview Ave, Woolooware (221 Walmer Ave) in respect of Kerb and Gutter construction to the value of $7,344.36 (advance) of which $2,515.56 (Including $22 GST) is the contribution, $4,828.80 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest is $6,036.00.

 

RESOLVED (Clr Proudfoot / Clr White)                                                                               MIN16.925

That Council enter into a Ratepayers Advance Agreement, executed under the Seal of Council with:

1.    FR & PR Elphinstone of 209 Walmer Ave, Sanctuary Point in respect of Kerb and Gutter construction to the value of $7,344.36 (advance) of which $ 2515.56 (Including $22 GST) is the contribution, $4,828.80 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest is $ 6,036.00.

2.    Lynda Wild of 211 Walmer Ave, Sanctuary Point in respect of Kerb and Gutter construction to the value of $7,344.36 (advance) of which $ 2515.56 (Including $22 GST) is the contribution, $4,828.80 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest is $ 6,036.00.

3.    Deren Pty Ltd of PO Box 266, Cronulla (213 Walmer Ave) in respect of Kerb and Gutter construction to the value of $5,568.77 (advance) of which $1,947.17 (Including $22 GST) is the contribution, $3,621.60 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest is $4,527.00.

4.    TJ & LC Marlow of 215 Walmer Ave, Sanctuary Point in respect of Kerb and Gutter construction to the value of $5,326.77(advance) of which $1,705.17 is the contribution, $3,621.60 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest is $4,527.00.

5.    Evertje Zwart of 217 Walmer Ave, Sanctuary Point in respect of Kerb and Gutter construction to the value of $5,326.77 (advance) of which $1,705.17 is the contribution, $3,621.60 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest is $4,527.00.

6.    G P Downie of 268/15 Old Glenhaven Rd, Glenhaven (219 Walmer Ave) in respect of Kerb and Gutter construction to the value of $5,568.77 (advance) of which $1,947.17 (Including $22 GST) is the contribution, $3,621.60 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest is $4,527.00.

7.    Anthony & Janice Burke of 4 Riverview Ave, Woolooware (221 Walmer Ave) in respect of Kerb and Gutter construction to the value of $7,344.36 (advance) of which $2,515.56 (Including $22 GST) is the contribution, $4,828.80 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest is $6,036.00.

CARRIED

 

 

CL16.95     Feasibility & Cost -  Traffic Control Pedestrian Crossing - Christmas Period - Tallwood Ave  Mollymook

HPERM Ref: D16/324790

Recommendation

That the report on the feasibility and costs to provide a manned traffic control station at Tallwood Ave, Mollymook, be received for information and ‘pedestrian ahead’ warning signage be installed in Tallwod Avenue for the summer holiday period.

 

RESOLVED (Clr Guile / Clr Kitchener)                                                                                MIN16.926

That the report on the feasibility and costs to provide a manned traffic control station at Tallwood Ave, Mollymook, be received for information and ‘pedestrian ahead’ warning signage be installed in Tallwod Avenue for the summer holiday period.

CARRIED

 

 

CL16.96     Worrigee Street Nowra - Footpath Renewal - Private Works

HPERM Ref: D16/341780

Recommendation

That

1.    The works proceed and allocate the balance of funds of up to $191,500 for the renewal and streetscape works in Worrigee Street voting budget from the Strategic Projects Reserve

2.    $339,000 for footpath renewal be funded from: the Nowra CBD Revitalisation Strategy Committee budget ($200,000); Footpath Replacement budget ($54,000); and existing Worrigee St footpath budget ($85,000)

3.    The footpath renewal works within the adjacent private properties is undertaken at a reduced fee

4.    The fee for undertaking private works in accordance with Section 67 of the Local Government Act on Worrigee Street is determined as $69,500 for properties

 

RESOLVED (Clr Pakes / Clr Wells)                                                                                     MIN16.927

That:

1.      The works proceed and allocate the balance of funds of up to $191,500 for the renewal and streetscape works in Worrigee Street voting budget from the Strategic Projects Reserve

2.      $339,000 for footpath renewal be funded from: the Nowra CBD Revitalisation Strategy Committee budget ($200,000); Footpath Replacement budget ($54,000); and existing Worrigee St footpath budget ($85,000)

3.      The footpath renewal works within the adjacent private properties is undertaken at a reduced fee

4.      The fee for undertaking private works in accordance with Section 67 of the Local Government Act on Worrigee Street is determined as $69,500 for properties

CARRIED

 

 

CL16.97     NBN Asset Relocation - Intersection Flinders Road and Albatross Road, South Nowra

HPERM Ref: D16/341973

Recommendation

That

1.    Council accepts the quotation received from NBN for the relocation of telecommunications assets at the intersection of Flinders Road and Albatross Road (Service Road) in South Nowra for $205,000.00 inclusive of GST.

2.    In accordance with Section 55(3) of the Local Government Act, Council resolves not to invite tenders for this work due to their being no other supplier able to provide this service.

3.    Authorise the General Manager, (Director Assets & Works) to finalise and execute the contract with NBN on behalf of Council.

4.    Authorise the General Manager, (Director Assets & Works) to adjust the contract for variations under the contract.

 

 

 

 

RESOLVED (Clr Guile / Clr White)                                                                                      MIN16.928

That:

1.      Council accepts the quotation received from NBN for the relocation of telecommunications assets at the intersection of Flinders Road and Albatross Road (Service Road) in South Nowra for $205,000.00 inclusive of GST.

2.      In accordance with Section 55(3) of the Local Government Act, Council resolves not to invite tenders for this work due to their being no other supplier able to provide this service.

3.      Authorise the General Manager, (Director Assets & Works) to finalise and execute the contract with NBN on behalf of Council.

4.      Authorise the General Manager, (Director Assets & Works) to adjust the contract for variations under the contract.

CARRIED

 

 

CL16.98     Tenders - Jerberra Estate Pavement Completion

HPERM Ref: D16/353737

Recommendation

That Ordinary Meeting consider a separate confidential report in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.

 

RESOLVED (Clr Proudfoot / Clr Wells)                                                                               MIN16.929

That Ordinary Meeting consider a separate confidential report in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.

CARRIED

 

 

CL16.99     Classification of Land at Yerriyong

HPERM Ref: D16/356166

Recommendation

That Council resolve to classify Lot 5 DP48574 at Braidwood Road Yerriyong as Operational Land under Section 31(2) of the Local Government Act 1993.

 

RESOLVED (Clr Gash / Clr White)                                                                                      MIN16.930

That Council resolve to classify Lot 5 DP48574 at Braidwood Road Yerriyong as Operational Land under Section 31(2) of the Local Government Act 1993.

CARRIED

 

 

CL16.100   Proposed Licence - Milton Ulladulla Mens Shed - Camden St, South Ulladulla

HPERM Ref: D16/357333

Recommendation

1.    That Council enter into a five (5) year Licence agreement with the Milton Ulladulla Men’s Shed Inc for the occupation of Part Lot 1 DP 1137716, (part of the former Ulladulla STP), Camden Street, South Ulladulla at an annual rental of $472.00 + GST, for the purpose of constructing a Men’s Shed facility; and

2.    The General Manager be authorised to finalise the Licence terms that may or may not yet be determined and to sign any documentation necessary to give effect to this resolution

 

RESOLVED (Clr White / Clr Findley)                                                                                   MIN16.931

That:

1.      Council enter into a five (5) year Licence agreement with the Milton Ulladulla Men’s Shed Inc for the occupation of Part Lot 1 DP 1137716, (part of the former Ulladulla STP), Camden Street, South Ulladulla at an annual rental of $472.00 + GST, for the purpose of constructing a Men’s Shed facility; and

2.      The General Manager be authorised to finalise the Licence terms that may or may not yet be determined and to sign any documentation necessary to give effect to this resolution

3.      That the Executive of Milton Ulladulla Men's Shed be requested to provide, as soon as possible, a proposal and costings for any works they wish Council to consider funding such as fencing, clearing works, removal of concrete & pipes, soil samples etc., for the Old sewer treatment plant

CARRIED

 

 

CL16.101   Expression of Interest for the Sale of the Visitor Information Centre Site and Graham Lodge

HPERM Ref: D16/352276

Recommendation

That Council, in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993, consider a separate confidential report on this matter.

 

RESOLVED (Clr Wells / Clr Cheyne)                                                                                   MIN16.932

That Council, in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993, consider a separate confidential report on this matter.

CARRIED

 

 

 

Confidential Reports

 

Pursuant to Section 10A(4) the public were invited to make representation to the meeting before any part of the meeting is closed, as to whether that part of the meeting should be closed.

 

No members of the public made representations.

 

RESOLVED (Clr Wells / Clr Gash)                                                                                       MIN16.933

 

That the press and public be excluded from the Meeting, pursuant to section 10A(1)(a) of the Local Government Act, 1993, to consider the following items of a confidential nature.

                       

CSA16.6         Tenders – Water Meter Reading Services

Local Government Act - Section 10A(2)(d)(i) - Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.

CSA16.7         Tenders - Vincentia Tower Redevelopment

Local Government Act - Section 10A(2)(d)(i) - Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.

CSA16.8         Tenders – Purchase of New 24,000lt Vacuum Tanker Trailer

Local Government Act - Section 10A(2)(d)(i) - Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably expected to reveal commercial-in-confidence provisions of a contract, dimish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.

CCL16.21       Negotiations - Provision of Management & Operations of the Ulladulla Civic Centre 2016/19

Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.10(A)(2)(d)(i)

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.

CCL16.22       Shoalhaven Family Day Care

Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.10(A)(2)(d)(i)

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.

CCL16.23       Tenders – Confidential - Jerberra Estate Pavement Completion

Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.10(A)(2)(d)(i)

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.

CCL16.24       Expression of Interest for the Sale of the Visitor Information Centre Site and Graham Lodge

Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.10(A)(2)(d)(i)

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal commercial-in-confidence information and diminish the competitive commercial value of the information of the proponents  and  prejudice their commercial interests.

CARRIED

 

 

The meeting moved into confidential the time being 8.15pm.

 

 

The meeting moved into open session, the time being 8.52pm.

 

 

Report from confidential session

 

The following resolutions of the meeting, whilst closed to the public, were made public.

 

CSA16.6    Tenders – Water Meter Reading Services

HPERM Ref: D16/330425

RESOLVED                                                                                                                       MIN16.934C

That

1.    Council accept the Tender from Skilltech Consulting Services Pty Ltd for Water Meter Reading Services at a total estimated annual cost of $219,000 (excluding GST) for a period of three (3) years commencing 1 January 2017 and ending 31 December 2019 with an option to extend the Contract for one further term of up to two (2) years.

2.    Authorise the General Manager (Director Shoalhaven Water) to finalise and execute a contract with Skilltech Consulting Services Pty Ltd on behalf of Council.

CARRIED

 

 

CSA16.7    Tenders - Vincentia Tower Redevelopment

HPERM Ref: D16/342413

Clr White - pecuniary interest declaration – left the room and took no part in discussion and voting

RESOLVED                                                                                                                       MIN16.935C

That

1.    Council accept the Tender from Future Engineering & Communications Pty Ltd for design and construction of Vincentia Tower Redevelopment at a total cost of $310,570.00 (excluding GST).

2.    The contract documents and any other associated documents be executed on behalf of the Council in accordance with cl165 of the Local Government (General) Regulation by the Director, Shoalhaven Water.

3.    Authorise the General Manager (Shoalhaven Water) to adjust the contract for variations for components under the contract.

CARRIED

 

 

CSA16.8    Tenders – Purchase of New 24,000lt Vacuum Tanker Trailer

HPERM Ref: D16/343758

RESOLVED                                                                                                                       MIN16.936C

That

1.    Council accept the Tender from Industrial Containers Pty Ltd (trading as Vaclift) for the supply of a 24,000L Vacuum Tanker Trailer for the amount of $236,500 (incl. GST).

2.    Authorise the General Manager (Shoalhaven Water) to finalise and execute the contract with Industrial Containers Pty Ltd on behalf of Council.

3.    Authorise the General Manager (Shoalhaven Water) to adjust the contract for variations for components under the contract.

CARRIED

 

 

CCL16.21  Negotiations - Provision of Management & Operations of the Ulladulla Civic Centre 2016/19

HPERM Ref: D16/343155

RESOLVED                                                                                                                       MIN16.937C

That Council accept the recommendation to enter into an agreement with Milton Ulladulla Ex-Servos Club Ltd to manage the Ulladulla Civic Centre for a 3 year term at an initial first year cost of $235,000 and the budget be adjusted accordingly.

CARRIED

 

 

CCL16.22  Shoalhaven Family Day Care

HPERM Ref: D16/298932

RESOLVED                                                                                                                       MIN16.938C

That:

6.    This resolution remain confidential until the necessary communications (parts 2 to 4) are complete.

CARRIED

 

 

CCL16.23  Tenders – Confidential - Jerberra Estate Pavement Completion

HPERM Ref: D16/353838

Director Assets and Works - significant no pecuniary interest - left the meeting during discussion of this item.

RESOLVED                                                                                                                       MIN16.939C

That:

1.      Council accept the Tender from JBG Contractors (NSW) Pty Ltd for Jerberra Estate Pavement Completion at a total cost of $885,416.00 (excluding GST).

2.      Authorise the General Manager to finalise and execute a contract with JBG Contractors (NSW) Pty Ltd on behalf of Council

3.      Authorise the General Manager to adjust the contract for variations for components under the contract

CARRIED

 

CCL16.24  Expression of Interest for the Sale of the Visitor Information Centre Site and Graham Lodge

HPERM Ref: D16/321021

RESOLVED                                                                                                                       MIN16.940C

4.    That the resolution, report and submissions remain confidential in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.

CARRIED

 

 

 

 

There being no further business, the meeting concluded, the time being 8.53pm.

 

 

 

Clr Findley

CHAIRPERSON